Digital Archiving Expert
to preserve records securely with vetted and available freelancers matched in minutesHire experts who design searchable archives, apply retention and access policies, and migrate records from legacy systems. FRATCH uses fast, precise AI matching to connect you with vetted, available freelancers who fit your project.
Meet FRATCH Experts who have recently used Digital Archiving
Klaus K.
Last position:
HCL Notes Banking Support, Domino Administration / Migration / Operations at Atruvia / HCL International
Description of duties “Atruvia / HCL International” Role: HCL Notes Banking Support, Domino Administration / Migration / Operations Operations, administration and technical support of the HCL Notes/Domino environment in the Atruvia banking environment on behalf of HCL. As part of an international support team, the focus was on second- and third-level support as well as the processing, management and monitoring of SLA tickets in categories 1, 2 and 3. Duties included the technical analysis and resolution of incidents in the Notes/Domino environment, system administration, and the development and modification of Lotus Notes /Domino applications and LotusScript agents when a programming solution was required. Another focus was ticket dispatching: analysing and assessing incoming tickets, assigning them to the responsible departments and specialist teams, and subsequently coordinating and tracking processing within the agreed SLA periods. There was also direct communication and coordination with subject-matter experts, departments and end customers of the connected banks. In particular, when language or technical communication problems arose within the international support team, German-language customer communication was handled and mediation between customers and technical specialists was provided. Objective Ensuring stable and reliable operation of the HCL Notes/Domino landscape in the Atruvia banking environment and the timely processing of business-critical support cases in line with the agreed Service Level Agreements. Incidents were to be analysed as early as possible and either resolved directly through administrative measures or suitable LotusScript/Notes solutions, or forwarded specifically to the responsible specialist teams. As of: 25.09.2026 (Version 2.10 LITE) including project times Page: 3 of 32 SPO-SOFT EDV Beratung, Dipl.-Ing. Klaus Kano, Tel.: +494532-2767682, Mail: [email], [link] At the same time, qualified preliminary analysis and targeted ticket dispatching were intended to ensure that every ticket reached the technically and professionally responsible department immediately and that unnecessary transfers, processing times and associated costs were reduced. Result Operational Notes/Domino support for the banks served was reliably ensured throughout the entire project period. SLA-relevant tickets were systematically analysed, prioritised, assigned to the responsible departments and tracked through to resolution. Some incidents were resolved directly through administration, technical error analysis and the development of suitable LotusScript agents and modifications to Notes/Domino applications. By directing tickets specifically to the relevant expert and specialist teams, incorrect assignments and unnecessary processing loops were reduced and compliance with the agreed SLA times was supported. Direct communication with the banks and mediation between German-speaking end customers and the international support team also contributed to efficient problem resolution and high customer satisfaction.
Norbert H.
Last position:
Interim Claim and Content Manager at Boehringer
- Claim Identification & Analysis Monitoring project progress to identify potential claims related to delays, scope changes, cost overruns, or contractual breaches.
- Documentation & Evidence Management Collecting, structuring, and maintaining relevant project documentation, correspondence, and technical records to substantiate claims.
- Claim Preparation Preparing comprehensive claim dossiers, including detailed cost and time impact analyses, in alignment with contractual terms, legal requirements, and internal policies.
- Claim Review & Defense Assessing incoming claims with regard to contractual entitlement, supporting documentation, and the reasonableness of claimed time and/or costs.
- Claims Correspondence Management Drafting and tracking all claim-related correspondence and ensuring proper communication flow.
- Workflow & Register Management Managing and tracking internal workflows for incoming and outgoing claims in accordance with project-specific procedures, including maintaining the claims register.
- Internal Point of Contact Acting as the central internal interface within the project team for all claim-related matters.
- Procedure Compliance Applying established claims management procedures in full compliance with contractual requirements, including systematic documentation and archiving.
- Change Register Reporting Reporting key data from the change register to relevant stakeholders.
- Internal Damage & Commercial Management Conducting internal damage management in close coordination with Procurement and, where required, Legal. Preparing documentation for Procurement, which acts as the sole commercial interface towards suppliers
Vicenco K.
Last position:
Process and consulting services for a public-sector client in the field of internal security
- Standardization and further development
- Application monitoring
- Incident handling
- Change management
- Interface and integration operations
- Testing, acceptance and transition to operations
Onur K.
Last position:
Project Manager & Outsourcing Manager at SENEC GmbH (EnBW Group)
- Built a scalable nearshore IT developer hub (Croatia, Czech Republic, Poland) as an independent company through a BOT model (Build – Operate – Transfer)
- Identified, selected, and managed full-service agencies; introduced management and control mechanisms, including KPIs, SLAs, and regular service reviews
- Prepared and reviewed data processing agreements and framework contracts in coordination with Legal & Compliance; integrated regulatory requirements (including KRITIS) into process design
- Advised on cloud vs. on-premise strategies, data storage, and authorization concepts; supported Procurement with tendering and service provider evaluations
- Managed change and process harmonization between internal teams and nearshore partners; reported to executive management, CFO, and CIO
Result: Scalable IT developer hub with an audit-ready governance model, reduced operating costs, and accelerated product development.
Robert K.
Last position:
Interim Manager | Group Manager in the IT Operations & Digitalization division „Databases, Operations & Support" (DOS) at Landwirtschaftliche RentenBank
- Functional management and further development of a team of 28 IT employees (internal & external) in the areas of HelpDesk / HelpLine, RHEL (Red Hat), MUREX (trading system & applications), SAP basic operations
- Management of external service providers (including FI-TS for SAP basic operations)
- Personnel, resource and budget planning for the IT department and projects
- Introduction and establishment of regular communication formats (regular meetings, team and cross-departmental meetings)
- Ensuring application operations in a hybrid environment (Windows / Linux with database and web/application servers)
- Support for transformation projects to modernize the application landscape (e.g. DevOps approaches)
- Building and introducing digital IT procurement for hardware & software (e.g. with DELL)
- Development and management of the „IT Operations DOS" department based on the company strategy
- Preparation of management reports & decision papers on IT projects, optimization potential and automation opportunities
- Representing the department in Rentenbank committees and ensuring regulatory compliance (BaFin §44, DSGVO, BSI, MaRisk)
Johannes H.
Last position:
Business Analyst for Riester subsidy management migration at Insurance company
- Analysis of the Riester subsidy GeVos for provider change 2.0 in the AZUR subsidy management system
- Representation of the GeVos in BPMN 2.0 with Draw.io and Adonis
- Analysis of the data sets exchanged with the life insurance policy administration system and migration to the msg data sets
- Design and mapping of the interfaces to the new msg.ZulagenVerwaltung for various Riester subsidy GeVos at data field level
Nicole F.
Last position:
Project Manager Datalake and Payment Service Provider at EnBW Energie Baden-Württemberg AG
- Implementation / restructuring of various digital payment use cases
- Project leadership and management, including scheduling, resource planning, and budgeting
- Implementation of posting processes in SAP in the subledgers and processing of account statements for invoice verification
- Definition of future operations and operating processes
- Collaboration with stakeholders to define business requirements and ensure that the project solutions meet them
- Identification and management of project risks and issues, including the development of risk mitigation and problem-solving strategies
- Promoting user acceptance through effective communication, training, and support strategies
- Advising on the practical implementation of various GDPR rulings in IT and business processes
Emre S.
Last position:
IT Project Manager | SAP E-Invoicing Outbound at Rohde & Schwarz
Project: Introduction of statutory-compliant electronic invoicing (outbound, Germany) in SAP for an international technology group.
- Project management: Planning, steering and reporting of the E-Invoicing outbound rollout across all affected business areas, including budget and resource coordination.
- UAT: Structured user acceptance test with key users per business area, test cases per invoice scenario, and consolidated test results for decision making.
- Defect management: Handover and tracking of defects in Jira, including validation of the generated invoices against the statutory schemas.
- Cutover, go-live and hypercare: Readiness checks and cutover planning aligned with the statutory deadlines, coordination of go-live and stabilization during hypercare.
- Stakeholder management and reporting: Alignment with Finance, Tax, business departments and IT, preparation of status reports and decision papers, and consistent follow-up of open items.
- Change management and documentation: Communicated process changes to the business departments, enabled key users, and created process and compliance documentation to ensure traceability and audit readiness.
Axel G.
Last position:
Management Consultant, Business Analyst at SEFE Energy GmbH
- Process management, project management
- Business process modeling for market-to-order and order-to-cash
- Replacement of an existing CRM system
- Salesforce energy & utilities cloud, Aurea CRM, SAP-Signavio, iGrafx
Sarvesh L.
Last position:
Data Analytics for Renewable Energy Integration at Harz University
- Created data pipelines and visualization tools to support sustainable energy decision-making
- Developed insights that could optimize renewable energy deployment and grid integration strategies
Mladen B.
Last position:
Senior SAP BW/4HANA / BPC / SAC Consultant – Freelancer at Company in Berlin and Belgium in the utilities sector
- Implementation of data models in BW/4HANA, ABAP CDS Views, HANA Calculation Views, AMDP Scripts, OData Services, object-oriented ABAP in BW, SAC.
- Adjustments in BPC for BW/4HANA.
Felix T.
Last position:
Data Engineering and Power BI at Wesernetz Bremen
Independently built a data platform with cross-system process monitoring.
- Designed the Bronze/Silver/Gold architecture and Python-based pipelines for diverse operational sources.
- Cleaned, harmonized, and validated data; processed and stored it in Parquet format.
- Tracked data history and built business-focused fact and dimension models for traceable reporting.
- Automated data delivery with Python and Power Automate (desktop and cloud); used SharePoint for archiving and data access.
- Developed the Power BI solution from data preparation through to visualizing process statuses, work progress, and deviations.
Technologies: Python, SQL, Parquet, Power BI, Power Query, Power Automate, SharePoint, Copilot
Clemens N.
Last position:
Freelance Consultant / Coach at Clemens Noske Beratung (CN-Beratung)
- Coaching
- Mentoring
- Project management
- Quality management
- IT security management
- Release management
- Change management
- CRM
Jürgen R.
Last position:
Head of Sales IT Asset Disposition at PROCURRI Group (EXEO Global Pte Ltd)
- Managed global large customer segment
- Acquired international projects
- Conducted key account management in IT lifecycle management
- Implemented IT remarketing and end-of-life asset return processes
- Oversaw certified data erasure and media destruction
- Provided IT asset management consulting
- Managed asset recovery, IT logistics, returns management, excess inventory and brokerage
Michael M.
Last position:
IT PROJECT MANAGER (MS Exchange) at Statutory health insurance fund on behalf of Randstad Digital Germany (formerly AUSY Technologies Germany)
Migration from Exchange 2016 to Exchange 2019 and Exchange Online, as well as the introduction of a backup solution and an archiving solution. The goal was to securely modernize the email and archiving infrastructure in compliance with legal requirements and ensure high performance.
Responsibilities as IT PROJECT MANAGER: Overall project management and operational coordination / Ensuring compliance with budget and resource limits / Ensuring project objectives are met / Ensuring compliance with regulatory requirements and policies, including ISMS, ITIL, and data protection requirements / Preparing and presenting management reports for the project sponsor and steering committee / Coordinating cross-functional teams across Exchange, network, data protection, and IT security / Planning and carrying out the migration from Exchange 2016 to Exchange 2019 / Planning and carrying out the migration from Exchange 2019 to Exchange Online / Planning and introducing a backup solution for Exchange Online / Coordinating an EU-wide tender for an archiving solution, including market research with potential suppliers / Planning and introducing an archiving solution for Exchange Online / Coordinating and preparing the BAS notices required for the project / Coordinating and aligning with stakeholders (for example, business units, external service providers, and suppliers) to define requirements and deliver solutions
Technical environment: MS Exchange 2016, MS Exchange 2019, MS Exchange Online, MSOffice, MS Planner, MS Powerpoint, MS Project, MS Teams, CodeTwo, Hornet Security
Discover over 15,000 top freelancers
Statistics of experts using Digital Archiving
Aggregated from the professional profiles of matched freelancers.
Experience
25 years
Position duration
2.3 years
Positions per freelancer
17
Top business areas
Information Technology, Project Management, Quality Assurance
Top industries
Information Technology, Professional Services, Banking and Finance
Certification focus areas
Information Technology, Project Management, Product Development
Bachelor's degree or higher
81%
Master's degree or higher
47%
Doctorate
9%
Certifications per freelancer
4
Most common languages
German, English, French
Speak two or more languages
93%
Based on our profile pool as of 5 Nov 2026.
Daily rate distribution
The chart shows how the daily rates of experts in this technology are distributed, based on recent contracts on our platform. Each bar covers a rate range — its height shows the share of experts charging within that range.
Average rates of experts using Digital Archiving
Rates are based on recent contracts and do not include FRATCH margin.
The average daily rate is the mean of all daily rates from recent contracts of comparable freelancers on our platform.
The median daily rate is the middle value of all daily rates — half of comparable freelancers charge less, half charge more. Unlike the average, it is barely affected by outliers.
Calculated based on our freelancers’ daily rates as of 5 Nov 2026. Actual rates may vary depending on seniority level, experience, skill specialization, project complexity, and engagement length.
Digital Archiving experts industry focus
See which industries our matched freelancers work in most often — every figure is calculated live from the freelancers on FRATCH.
- Information Technology (84%)
- Professional Services (60%)
- Banking and Finance (54%)
- Manufacturing (51%)
- Automotive (46%)
- Healthcare (36%)
- Government and Administration (36%)
- Transportation (34%)
Please note that freelancers can work across multiple industries, so percentages overlap.
About the technology
Purpose and scope
Digital archiving preserves digital records so people can find, verify and use them over time. It covers capture, classification, storage, retention, access and eventual disposition. Projects may include business documents, emails, images, audio, video, research data or public records.
Archive architecture
A reliable archive separates active collaboration from long-term preservation. Specialists define information models, metadata schemas, identifiers, storage tiers and retrieval paths. They also plan for format obsolescence, integrity checks, redundancy and clear ownership across the record lifecycle.
Ecosystem and tooling
Digital archiving can connect content repositories, document management systems, databases and object storage. Common work includes:
- Configuring metadata, taxonomy and full-text search
- Integrating scanners, capture tools and business applications
- Applying checksums, version control and audit trails
- Supporting PDF/A, TIFF, XML, JSON and media preservation
Tool choices depend on record types, governance needs and existing infrastructure. The term electronic archiving, or e-archiving, is often used for controlled retention and access workflows.
When expertise matters
Companies bring in freelance specialists during repository migrations, compliance initiatives, mergers and system replacements. They can also help when searches are slow, retention rules are unclear or teams cannot prove who changed a record. A focused engagement can turn scattered file shares and legacy databases into a governed archive.
Delivery and collaboration
Strong professionals begin with discovery: record inventories, stakeholder interviews, risk analysis and retention requirements. They produce information architecture, migration mappings, access models, operating procedures and test plans. Remote work suits analysis, configuration and documentation; on-site sessions may help with scanning operations, sensitive collections or hardware-dependent capture workflows.
Quality signals
Look for experience with digital preservation, records management and migration at the same time. Good specialists explain trade-offs between accessibility, storage cost, authenticity and confidentiality. They test metadata, permissions, search behavior, restore procedures and audit evidence before handover, then leave clear documentation for the people who will operate the archive.
Frequently asked questions
Key details about Digital Archiving, drawn from the questions we get asked most.
Digital Archiving is used to preserve records and keep them searchable, authentic and accessible over time. It supports documents, email, images, audiovisual files, research material and other content that must remain governed beyond its active working period.
Digital Archiving adds record context and lifecycle controls that ordinary cloud storage may not provide. It typically includes metadata, retention rules, controlled disposal, integrity checks, audit trails and preservation planning rather than simply keeping files available.
A strong Digital Archiving specialist often combines records management, information governance, metadata design and migration planning. Knowledge of document management systems, databases, object storage, OCR, identity management and data protection is also valuable.
The right Digital Archiving experience depends on the collection, integrations and preservation risks, not just the archive size. A simple repository configuration may need a focused specialist, while a legacy migration benefits from proven discovery, mapping, validation and change-management skills.
Digital Archiving work is often suitable for remote collaboration when systems, documentation and secure access are available. On-site involvement can still be useful for physical scanning workflows, restricted collections, local infrastructure or workshops with records owners.
Companies commonly engage a Digital Archiving freelancer before a repository migration, during a compliance program or when records are spread across uncontrolled locations. A specialist can assess the current state, define the target model and guide implementation without requiring a permanent internal role.
E-archiving is a common term for controlled electronic retention and access, and it overlaps strongly with Digital Archiving. In some contexts it emphasizes formal records workflows, while digital preservation may place more focus on long-term authenticity and file-format sustainability.
A capable Digital Archiving professional can explain metadata, retention, access, migration and preservation decisions in practical terms. Ask for evidence of tested search and retrieval, permission controls, integrity validation, clear documentation and a handover process that your team can operate.
The average hourly rate of freelancers who have used Digital Archiving in their recent projects is 102 €, which corresponds to a daily rate of about 819 € based on an 8-hour working day.
Of the freelancers who have used Digital Archiving in their recent projects, 81% hold at least a Bachelor's degree, 47% hold at least a Master's degree, and 9% hold a doctorate.
On average, freelancers who have used Digital Archiving in their recent projects have 25 years of professional experience, with a single engagement typically lasting around 2.3 years.
The most common languages among freelancers who have used Digital Archiving in their recent projects are German (99%), English (93%), and French (22%).
The most common industries among freelancers who have used Digital Archiving in their recent projects are Information Technology (84%), Professional Services (60%), and Banking and Finance (54%).
The most common business areas among freelancers who have used Digital Archiving in their recent projects are Information Technology (89%), Project Management (83%), and Quality Assurance (68%).
Main locations of FRATCH Experts, who have recently used Digital Archiving
Our freelancers and interim experts are at home all over Germany — available on-site in Berlin, Hamburg, Munich and every major business hub, or fully remote. Choose a city to discover matched specialists, local market insights and up-to-date availability.
Berlin 
Hamburg 
Munich 
Frankfurt 
Dusseldorf 
Essen 
Vienna Across Switzerland our specialists are active in Zurich, Geneva, Basel and Bern — working on-site or fully remote. Choose a city to discover matched specialists, local market insights and up-to-date availability.
Zurich Geneva Basel Bern Countries:
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