Emre S.-Freelance IT Project Manager and Technical Project Lead

Project: Introduction of statutory-compliant electronic invoicing (outbound, Germany) in SAP for an international technology group.

• Project management: Planning, steering and reporting of the E-Invoicing outbound rollout across all affected business areas, including budget and resource coordination.
• UAT: Structured user acceptance test with key users per business area, test cases per invoice scenario, and consolidated test results for decision making.
• Defect management: Handover and tracking of defects in Jira, including validation of the generated invoices against the statutory schemas.
• Cutover, go-live and hypercare: Readiness checks and cutover planning aligned with the statutory deadlines, coordination of go-live and stabilization during hypercare.
• Stakeholder management and reporting: Alignment with Finance, Tax, business departments and IT, preparation of status reports and decision papers, and consistent follow-up of open items.
• Change management and documentation: Communicated process changes to the business departments, enabled key users, and created process and compliance documentation to ensure traceability and audit readiness.

SAP Document and Reporting Compliance (DRC) / E-Invoicing, DACH Scope within a Global Rollout

PROJECT GOALS Group-wide introduction of SAP Document and Reporting Compliance (DRC) to fulfil the statutory e-invoicing and reporting obligations across several country entities. Implementation of country-specific invoice formats and clearance and reporting requirements based on SAP S/4HANA, with a focus on regulatory compliance and meeting the statutory mandate deadlines.

ROLE AND ENVIRONMENT IT Project Manager responsible for the German outbound scope (XRechnung, ZUGFeRD) within the global DRC program, contributing to the coordination of the cross-country rollout. Interface between the central SAP team, Tax and Finance owners and external implementation partners. Reporting to program and management level.

KEY RESPONSIBILITIES

• Regulatory requirements: Elicited and structured the statutory e-invoicing and reporting requirements (EN 16931, ViDA, German B2B and B2G e-invoicing with XRechnung and ZUGFeRD) and translated them into technical implementation specifications.

• SAP DRC and eDocument framework: Steered the setup of SAP DRC (eDocument Cockpit, outbound and inbound processing) for the generation, validation and transmission of legally compliant electronic invoices.

• Integration and interfaces: Coordinated the connection of SAP S/4HANA to DRC, the middleware (SAP Integration Suite) and Peppol and clearance platforms, including definition of interfaces and processing logic for outbound documents.

• Country rollout and localization: Supported the coordination of the country-specific rollout, including localization of formats and processes and conformity with national requirements.

• Test and acceptance: Planned and steered test scenarios for e-invoice generation, validation against the statutory schemas and end-to-end tests along the invoicing process through to acceptance.

• Cutover, go-live and hypercare: Readiness checks and cutover planning aligned with the statutory deadlines, coordination of go-live and stabilization during hypercare.

• Stakeholder management and governance: Alignment with Tax and Finance owners, preparation of decision papers and status reports, and follow-up of open regulatory items.

• Documentation and compliance: Created technical and process documentation to ensure traceability and audit readiness.

ERP Migration of a Legacy System to Microsoft Dynamics 365 F&O / SCM

PROJECT GOALS Rollout of the group-wide Dynamics 365 Finance & Operations and Supply Chain Management template in the last country entity not yet migrated. Alignment with the processes and standards of the French parent company and integration into the existing interface landscape and the Dynamics CRM already in production. Go-live in June 2026.

ROLE AND ENVIRONMENT PMO and project steering with responsibility for time, budget, resources and scope, including management of a vendor budget of approx. EUR 2 million. Reporting to C-level and preparation of the steering committees.

KEY RESPONSIBILITIES

• Project planning and governance: Set up and maintained roadmap, milestone plan, RACI and RAID log, and established clear decision and communication paths.

• Budget and resources: Ongoing budget controlling with forecasts, capacity planning and allocation of project resources. Tracked vendor effort against plan and negotiated a remission of EUR 10,500 for a development overrun.

• Management reporting: KPI-based reporting on schedule, budget, quality and scope, including management papers, minutes and decision papers for the steering committees.

• Prioritization and delivery cadence: Cut work packages and prioritized them by business value and risk, with sprint and wave planning in a stage-gate approach.

• Risk, issue and escalation management: Monitored risks and early warning indicators, steered mitigation measures and coordinated issues across teams and suppliers through to resolution.

• Template fit and processes: Fit-gap analysis for O2C, P2P and R2R as well as warehouse and production against the D365 standard, including documentation and assessment of deviations.

• Integrations and interfaces: End-to-end data flows, API contracts and versioning, aligned with legacy systems and external partners.

• Master data and migration: Defined migration objects, data quality rules and ownership together with the domain owners, planned the cutover loads and set up stable maintenance processes.

• Workshops and change management: Prepared, facilitated and followed up workshops, including impact analysis, change communication and maintenance of the change log.

• Test management and acceptance: Planned and steered the UAT across six areas (Finance, Sales and pricing with PriceFX, Order Management, Operations, Master Data, IT), with end-to-end scenarios, defect handling and proof of acceptance criteria.

• Cutover, go-live and hypercare: Readiness checks, runbook creation, coordination of the go-live and stabilization in hypercare.

Digitalization Project

Project Goals:

Digital transformation and process optimization in the areas of sales, purchasing and logistics. Standardization of operational workflows, introduction of automated workflows and setup of a documented reference process landscape.

Role and Environment:

Workstream Lead and Process Manager with responsibility for process analysis, target process design and digitalization planning. Cross-departmental coordination between IT, business departments and external implementation partners.

Process recording and analysis:

• Recording and assessment of business processes in sales, purchasing and logistics with a focus on lead times and interface losses. Development of recommendations for process streamlining.

Structuring and standardization:

• Introduction of clearly defined target processes to harmonize operational workflows. Development of modular process building blocks for integration into existing IT systems.

Digitalization and automation:

• Identification of digital solution options (self-service, workflow systems) for the automation of operational sub-processes. Creation of a transformation plan including time and resource planning.

Stakeholder steering and facilitation:

• Organization of cross-departmental workshops to involve operational business departments. Structured flow of information between project core team, decision-makers and external implementers.

Quality assurance and optimization:

• Development of a continuous optimization process for process monitoring after go-live. Setup of a documented reference process landscape with clear roles and responsibilities.

Group-wide Data Management Project

Industry: Banking Sector, Risk Management

Project Goals:

Optimization of data availability, reporting capability and data quality in risk management and regulatory reporting of a financial institution. Translation of regulatory requirements into technical system specifications and support of the system integration.

Role and Environment:

IT Requirements Engineer and Business Analyst with responsibility for requirements management, process modeling and technical specification. Close collaboration with business departments, development team and external partners.

Requirements management and process understanding:

• Technical recording and structuring of analysis requirements from risk management and regulatory reporting. Translation of regulatory and business needs into implementable IT requirements and system specifications.

Process analysis and further development:

• Documentation of existing reporting and data processes, identification of critical breaks and redundant processing steps. Development of digital target processes with system responsibilities, automation steps and role concept.

IT integration and system concept:

• Definition of technical interface requirements (REST, SOAP), data flow architectures and authorization models. Support of the system integration (databases, ETL processes, analytics platforms) into the existing infrastructure.

Stakeholder coordination and communication:

• Coordination between IT, regulatory affairs, business analysis and project steering for synchronized system enhancements. Preparation of management dashboards, architecture overviews and decision documents for governance boards.

Quality assurance and compliance:

• Development of structured approaches for the automation of manual reporting and validation steps. Creation of technical reference documentation to safeguard scalability, data quality and regulatory compliance.