PMO Consultants in Germany

Process architect and transformation driver for company-wide excellence initiatives (interim cover) Set-up and management of a company-wide process and governance framework to strengthen structure, leadership and effectiveness in an internationally growing family-owned company. Responsibility for the global process house, end-to-end governance, the process role architecture and the further development of the integrated management system - including international implementation (Romania, USA).

Scope:

• Lead the Business Excellence department with 6 employees and functional leadership of 20+ process owners
• Build a global process operating system (architecture, roles, governance, global-local logic)
• Develop a group-wide control and KPI system for processes (transparency, KPIs, maturity)
• Introduce mechanisms for effectiveness in day-to-day business (role enablement, communities, feedback)
• Governance and role framework for new production sites in Romania and the USA (mandates, roles, decision logic)
• Stabilisation and further development of the integrated management system (IMS)

Sustainable results:

• Global process operating system established - structure, roles, governance and global-local rules defined as a binding framework and anchored in the management system — basis for consistent steering and scalability.
• End-to-end process ownership strengthened - process owner roles globally defined, qualified and anchored in communities of practice — for the first time clear ownership structures across all sites.
• KPI and control logic for processes built - unified KPI system, maturity model and reporting principles developed — basis for fact-based decisions, prioritisation and transparency across the company.
• Effectiveness in day-to-day business increased - enablement architecture, onboarding mechanisms, regular meeting formats and feedback loops introduced — process system is used in daily work and continuously improved.
• Governance framework for new site implemented - mandates, roles, decision paths and escalation logic for the new production site in Romania developed — clear structure for set-up, steering and integration.

• Selected as SME for a government executive authority in Dubai, benchmarking four PPM platforms against technical fit and delivery risk and developing the target operating model and strategic benchmarks.
• Led an operational optimization project for a performance-based road maintenance contract, directing two consultants and delivering a 10% improvement against contract KPIs.
• Managed delivery of a smart city implementation as the consulting firm's project manager, coordinating the specialist solution consultant and the site's asset owner, and owning project governance and reporting.

• End-to-end responsibility for the successful implementation and continuous optimization of Mediatool for strategic media planning (offline & online).
• Development and management of efficient onboarding, configuration, and support processes for international stakeholder teams.
• Leadership of API integrations to connect external systems (e.g., for result tracking and performance measurement).
• Advising departments on tool usage and development, including workshop design, training, and knowledge transfer.
• Establishment and maintenance of comprehensive PMO tracking for all tasks, milestones, and deliverables.
• Prioritization and documentation of requirements, change requests, and bugs in Jira, with transparent communication via Confluence.
• Systematic evaluation of user feedback to derive data-driven optimization measures.
• Responsibility for the monthly Mediatool communication newsletter, including content creation for users and leadership.

• PMO setup and governance for complex development and transformation programs
• Program and project management in highly complex technical environments (hardware, software, and system integration)
• Agile coaching and scaling (SAFe, Scrum) – from framework introduction to operational rollout
• Scrum Master and Product Owner roles within cross-functional, international teams
• Risk, stakeholder, and backlog management using JIRA, Confluence, and MS Project Available for: PMO Lead, Program Manager, Project Manager, Agile Coach, Scrum Master, Product Owner, Technical Program Manager

• Analyzing business challenges with ~20% effort to drive ~80% output, ensuring clear priorities, structures and actionable recommendations that deliver rapid, measurable results.
• Driving holistic business transformation, customer focus, go-to-market strategy and KPI-driven performance.
• Acting as a trusted C-Level advisor and sparring partner to turn strategy into measurable results.
• Helping CEOs, founders and leadership teams in businesses of all sizes to strengthen growth and profitability.

• Planning the migration approach from the old to the new ZEWIS system
• Configuring the modules (basic module, project recording, assembly billing, etc.)
• Setting up interfaces and data imports
• Coordinating the rollout and aligning with departments
• Supporting the team during the go-live and troubleshooting
• Quality assurance and preparation for acceptance
• Documenting all steps for smooth operations

• Lead and coordinate complex cross-functional projects within LiDAR and software development environments.
• Develop and maintain critical project schedules, monitor work packages, track project baselines, and manage milestone progression via Gantt plans.
• Drive robust project controls by preparing detailed project forecasts, cost analyses, workload planning, and resource tracking.
• Monitor and report core KPIs related to cost, timing, quality, and delivery performance to ensure alignment with organizational goals.
• Design and present executive dashboards, management reports, and steering committee presentations for senior leadership.
• Facilitate seamless communication and alignment between R&D, Quality, Purchasing, Manufacturing, Finance, and international stakeholders.
• Proactively identify risks, maintain comprehensive risk registers, and contribute to mitigation planning and escalation processes.
• Coordinate engineering change requests, assessing their operational impact on project scope, timing, resources, and budgets.
• Drive efficiency through AI-powered process improvements using LEA Suite, structured prompting, workflow automation, and automated meeting documentation.

PMO support at a leading European wholesaler of photovoltaic systems, battery storage, and charging stations. Focus on optimizing and rebuilding IT service management processes in Jira.

• Reworking existing Jira workflows for IT Service Management (helpdesk)
• Setting up new Jira Service Management projects, including for an incident response process: workflow adjustments, frontend design, and full process development
• Global administration for Jira Service Management projects as well as organizational administration
• Setting up new spaces for different service desks within the company
• Support in meetings, including minute-taking and follow-up
• KPI tracking for IT service management processes (ticket throughput times, SLA compliance, backlog development) with transparent stakeholder reporting
• Implementation of the operational project plan

Environment: Jira, Jira Service Management, Confluence, Microsoft Teams

• Program governance support: assisted in maintaining planning and resource utilization, ensuring alignment with scope, quality, and timeline constraints
• Meeting and communication strategy: facilitated organization of steering committees, working groups, and all-hands meetings; prepared materials, created meeting minutes, and coordinated logistics
• Project reporting and coordination: collaborated with project managers on comprehensive project deliverable reports and ensured effective communication across all levels
• Deliverables oversight: monitored and controlled project deliverables to meet program requirements
• Change initiative coordination: supported assessment of change impacts on the integrated program management plan
• Project management certifications: trained in Prince2, IPMA, certified Scrum Master, and Product Owner
• Problem-solving: proactively identified and resolved issues efficiently
• Analytical and organizational skills: exhibited strong analytical abilities and exceptional organizational skills in structured and unstructured environments

• Responsible as a project manager for several launch projects, including setting up processes and procedures
• Driving existing business

• Led the data migration from ImageMaster to SharePoint in compliance with strict data security standards
• Developed an optimized process concept to increase efficiency
• Created and managed a detailed project plan with MS Project, including milestone and resource management
• Coordinated all stakeholders and created governance documentation up to go-live
• Used SAP Project System for project control
• Led a team of 4 people

• Managed automotive projects including relocation of series projects to sister plants in Romania and South Africa
• Analyzed current state and defined necessary measures
• Planned, coordinated and controlled project activities
• Communicated in English and German across interfaces and in reporting
• Documented results and coordinated process changes
• Created project, workflow and schedule plans
• Aligned implementation topics regularly with customer (Porsche, Bentley, Audi, etc.)

• Development and implementation of the project management process in the company
• Introduction and training of the organization in project management
• Ensuring communication and reporting
• Creation of processes, workflows, and template documents
• Interim project management for the product development process and the production of bikes
• Business case analysis of suppliers and driving decisions forward
• Setting priorities and bringing projects to completion
• Supplier management, task force, and output increase at suppliers in Portugal
• Handover to the organization so that project management is carried out independently in the future
• Employee coaching and development

Project: Consulting & design of programmatic print / donor communication Activities:

• Analyzing existing print marketing materials and donor communication
• Developing a new thank-you letter and dialogue marketing concept
• Advising on emotional and target-group-appropriate donor messaging
• Designing an omnichannel marketing mix for online and offline
• Aligning print, email, and CRM communication as part of new marketing processes
• Supporting the introduction of new communication workflows around the future email software
• Creating briefing materials and campaign approaches for different target groups
• Researching, selecting, and managing suitable printing and production service providers
• Advising on personalization and automation options in programmatic print

Technical implementation:

• Aligning print and digital processes
• Managing external service providers and printing partners
• Supporting integration of new marketing and communication processes

Reporting:

• Analyzing existing response mechanisms
• Assessing optimization potentials in donor communication
• Making recommendations to improve effectiveness, personalization, and efficiency Markets: Germany [link]