Find the best Executive Assistants in Germany in minutes from over 15,000 CVs with the power of AI
From calendar ownership and board meeting prep to travel coordination, inbox management, and discreet support for founders and leadership teams. Find vetted, available executive assistants fast, with a precise match for the way you work.
About the role
What they do
An executive assistant keeps the day running for founders, managing directors, and senior teams. The work is practical and wide in scope. It often includes calendar control, inbox triage, travel planning, meeting preparation, follow-ups, and keeping key decisions moving.
Typical deliverables
- Managed calendars and meeting schedules
- Clean inbox and response drafting
- Travel plans, itineraries, and expense prep
- Meeting agendas, notes, and action tracking
- Briefings, presentations, and document prep
- Light project coordination across internal teams
Core skills
A strong Executive Assistant is organised, calm, and precise. They understand priorities quickly, protect executive time, and work with discretion. They should handle shifting plans without losing control, communicate clearly with different stakeholders, and spot what needs attention before it becomes a problem.
- Calendar discipline and scheduling judgement
- Clear written communication
- Strong follow-through and task tracking
- Confidential handling of sensitive topics
- High attention to detail
- Confidence with senior stakeholders
Tools and workflows
Most executive assistants work across Outlook, Google Workspace, Teams, Slack, Notion, Trello, or Asana, depending on the company setup. In Germany, many clients also need support in both German and English, especially in leadership teams, consulting firms, and international companies. Good freelance assistants adapt to existing processes instead of forcing new ones.
When companies bring one in
Freelance support makes sense when the workload is uneven, an assistant is needed quickly, or a leadership team needs short-term cover during hiring, leave, travel-heavy periods, or a growth phase. It also helps when the need is specific: board coordination, founder support, event planning, or temporary backup for a team assistant or personal assistant role.
What strong assistants look like
The best executive assistants do more than react. They anticipate conflicts, keep communication crisp, and make sure nothing important is lost between people, tools, and meetings. Search terms often include EA, personal assistant, or team assistant, but the real difference is in ownership, discretion, and reliability under pressure.
Meet FRATCH Executive Assistants
Isabelle Berg
On-call Assistance & Premium Project Partner
Last position:
Management Assistant at Mid-sized Real Estate Management Company
Responsibilities:
- Commercial assistance to management
- Project coordination
- Interface management
- Accounting and preparatory bookkeeping
- Quotation management
Interfaces with:
- Management
- Sales team
- Tax consultancy
Project language: German
Bernd Henrich
Executive Assistant / Transformation
Last position:
Executive Assistant / Transformation at DEUTSCHE INDUSTRIEBAU GmbH
- Executive-level responsibility for transformation and operational management
- Leading cross-department restructuring and transformation projects
- Interim leadership of sales & IT departments, including building structures and digitalization
- Responsible for forecasts, management reporting and optimizing operational processes
- Managing cross-functional topics in operations, HR, IT and organizational development
Janine Schmid
Freelance Business Operations & Executive Support
Last position:
Virtual Assistant to Management / Business Administration at TBN – Technische Beratung
- Managing the operational back office
- Handling quotations and invoicing
- Supporting preparatory accounting
- Coordinating appointments and operational alignments
- Interface management between management, clients, and external partners
- Structuring administrative processes in day-to-day business
By taking over operational back office tasks, management is noticeably relieved. Administrative processes run in a more structured, reliable, and efficient way, creating more time for clients, projects, and entrepreneurial decisions.
Todorka Vateva
Executive Assistant / Consultant for Administration and Office Work
Last position:
Consultant for Administration and Office Work / Executive Assistant at Small and medium-sized companies, public sector
Project concept development and rollout
- Strategic and operational support for management during the start-up phase
- Building and structuring efficient processes, workflows, and organizational procedures
- Preparing decision-making documents, business documents, and presentations
- Coordinating external service providers and supporting contract preparation and processing
- Ensuring smooth operations including appointment, project, and CRM management
Project Office Management in the levy procedure – Public administration
- Operational administration of specialist office tasks
- Technical processing and management of levy procedures and balancing allocations
- Legally compliant application review, preparation, and notice issuing
- Ensuring compliance-compliant documentation and administrative processes
- Process optimization to improve efficiency and relieve specialist departments
Miriam Perez Garcia
Executive Assistant | Project Coordination | Business Operations
Last position:
Fleet Manager at Designflooring GmbH & mFlor International B.V.
- Manage and optimize the European company vehicle fleet.
- Coordinate leasing agreements, vehicle acquisitions, maintenance schedules, and supplier relationships.
- Monitor fleet-related budgets and implement cost-control measures.
- Ensure compliance with company policies and legal regulations across multiple jurisdictions.
Patricia Wagner-Karakulak
Executive Assistant / Project Management
Last position:
Executive Assistant / Project Management at B&P Immobilien GmbH
- Independent support and successful rental of residential properties, including marketing, viewings, credit checks, and contract processing
- Monitoring incoming payments
- Coordination of handovers and defect management
- Planning and implementation of furnishing
- Central interface between tenants, owners, and internal departments
Marie-Theres Hufnagel
Executive Assistant to the Managing Director
Last position:
Executive Assistant to the Managing Director at Hausverwaltung Hufnagel
- Financial administration, payment processing, and accounting support
- Contract coordination, stakeholder communication, and business operations
- Executive support and process management
Sabine Haas
Interim Marketing / Sales Manager and Freelance Executive Assistant
Last position:
Interim Key Account Manager at Haleon / Glaxo Smith Kline
Heike Strigel
Project Manager & Consultant
Last position:
Executive Assistant to the Board at District Senior Citizens Council of the Rhein-Neckar District e.V.
- Planning, organizing and executing events (e.g. District Senior Citizens' Day with over 80 exhibitors, lecture series)
- Close collaboration with the board on project and event management
- Press relations and creation of informational materials
- Participation in the website relaunch (WordPress), logo and brand development
- Organization and technical support of digital events, participation in DigitalPakt Alter 2025
- Administrative support and office management
Hubert Kogel
Marketing & Communications Consultant
Last position:
Marketing & Communications Consultant at stadtmobil carsharing
Development and implementation of marketing and communications strategies focused on website and social media (paid, owned, earned)
Target-specific addressing of municipalities, companies and organizations with landing pages and calls to action
Development and execution of Meta and Google Ads
Building and maintaining contacts with relevant media
Writing press releases
Anske Peters
Assistant to the Board
Last position:
Assistant to the Board at Angst+Pfister Group
- Enhancement of CEO’s daily operational efficiency by 30% through streamlined support and proactive management.
- Coordination of complex agendas across multiple time zones, ensuring seamless scheduling and optimal time utilisation.
- Execution of workshops and international events, increasing stakeholder engagement by 25%.
- Management of global travel arrangements, including visa applications and accommodations, reducing travel-related issues by 20%.
- Leadership of three receptionists, boosting team performance and elevating customer service standards.
- Financial planning and strategic forecasting for key clients, contributing to a 10% increase in customer retention.
Andrea Otto
Department Secretary
Last position:
Department Secretary at R+Vre
- Supporting department managers in day-to-day business
- Travel expense statements
- Office supplies management
- Appointment management and coordination
- Planning events and training sessions
- Maintaining monitoring lists
- Partial HR projects: onboarding new employees
Saskia Hagendorf
Author & Specialist Writer
Last position:
Author & Specialist Writer
- Regular specialist articles for working@office and other publications on topics like the assistant role, virtual collaboration, AI in assistance, New Work, and self-management.
- Co-author contributions in books like Chefsache Assistenz, Bullshit Bingo, and Digitales Management und Marketing.
Karin Odor
Flexible Business Partner & Management Assistant
Last position:
Flexible Business Partner & Management Assistant at Sole Proprietor
- Executive assistance
- Personal assistant/team assistant
- Process optimization and digitization
- Project assistance
- Office management
- Appointment and travel management
- Meeting and event organization
- Reporting and presentation creation
- Minute taking
- Research tasks
- Maintenance of internet and intranet pages (incl. WordPress)
- Online marketing support
- Quality management support
Markus Stachel
Assistant to the CEO
Last position:
Helmut Müller Automotive GmbH
- Test organization for the European automotive industry
- Transport management and provision of testing solutions
Discover over 15,000 top freelancers
Executive Assistants statistics
Typical experience
22 years
Average project duration
2.8 years
Certifications per freelancer
2
Top business areas
Operations, Project Management, Marketing
Top industries
Professional Services, Manufacturing, Food and Beverage
Most common languages
German, English, Spanish
Bachelor's degree or higher
60%
Master's degree or higher
13%
Salary / Daily Rate Distribution
The chart shows how the daily rates of freelancers in this role are distributed, based on recent contracts on our platform. Each bar covers a rate range — its height shows how many freelancers charge within that range. Actual rates may vary depending on seniority level, experience, skill specialization, project complexity, and engagement length.
Average rates for Executive Assistants & Seniority distribution
Rates are based on recent contracts and do not include FRATCH margin.
The average daily rate is the mean of all daily rates from recent contracts of comparable freelancers on our platform.
The median daily rate is the middle value of all daily rates — half of comparable freelancers charge less, half charge more. Unlike the average, it is barely affected by outliers.
Actual rates may vary depending on seniority level, experience, skill specialization, project complexity, and engagement length.
Frequently Asked Questions
Curious about FRATCH? Find the answers you need
A Executive Assistant can take over the day-to-day support that keeps leadership productive. That usually includes calendar management, inbox handling, travel planning, meeting prep, follow-up tasks, and coordination with internal teams or external partners. Some also support event logistics, board materials, or light project tracking.
A freelancer makes sense when you need support quickly, for a defined period, or for a specific workload spike. It is also useful when the role is tied to a project, a founder, or an interim situation rather than a fixed seat. Companies often choose this route to stay flexible while keeping senior support in place.
A strong executive assistant combines structure, discretion, and sound judgement. They need to prioritise fast, communicate clearly, and keep several moving parts under control without constant supervision. Strong written English matters, and German is often important for companies in Germany.
An Executive Assistant usually supports senior leadership and carries more responsibility for priorities, communication flow, and confidential matters. A personal assistant can be more focused on private or logistics-heavy support, while a team assistant often helps a wider group with administrative tasks. In practice, the titles can overlap, but the scope and level of ownership are different.
In Germany, companies often expect strong organisation, reliable follow-through, and professional communication in both German and English. Many roles also involve coordination across international teams, so time zone awareness and clear email handling matter. On-site, hybrid, and fully remote setups are all common depending on the company and the level of trust already in place.
Most EA work happens in Outlook or Google Workspace, plus collaboration tools like Teams, Slack, Asana, Trello, or Notion. Depending on the employer, there may also be travel booking tools, expense systems, and document templates for board or leadership meetings. The key is not the tool itself, but how well the assistant keeps the workflow tidy and predictable.
Look for clear examples of ownership, not just administration. A good Executive Assistant can explain how they protect time, manage urgent changes, and keep confidential information safe. References, sample workflows, and the way they describe prioritisation will usually tell you more than a title alone.
Both can work well, depending on the role. Remote support is often enough for inbox management, scheduling, document prep, and coordination, while on-site time helps with board meetings, travel handovers, and close support for a founder or leadership team. Many companies in Germany choose a hybrid setup for that reason.
Request a Free Demo
Get in touch with the FRATCH team and we will get back to you within 4 hours.
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We always have the time for a call or email!
Philipp Thomaschewski
FRATCH CEO
