Hire the best Personal Assistants in Germany matched in minutes from over 15.000 CVs with the power of AI.
Support for calendar control, inbox management, travel planning, meeting prep, and confidential admin work. Find vetted freelance personal assistants with the right language skills, business etiquette, and availability for your setup, fast and precise.
About the role
What they handle
A personal assistant keeps daily work organised and calm. That can mean inbox triage, calendar control, travel booking, meeting preparation, note-taking, follow-ups, expense tracking, and drafting clear correspondence. In many companies, the same person also supports an executive assistant or office manager with confidential admin work and coordination across teams.
Typical deliverables
- Structured calendars with clear priorities and no double bookings
- Clean travel plans, agendas, and meeting packs
- Reliable follow-up on emails, tasks, and deadlines
- Well-ordered records for expenses, contacts, and documents
- Smooth day-to-day support for managers, founders, or teams
A strong personal assistant is precise, discreet, and proactive. They do not wait for instructions on every small task. They spot gaps, protect attention time, and keep communication moving.
Core skills
The best candidates combine service mindset with strong organisation. They handle sensitive information carefully, write clearly, and stay composed when plans change.
- Calendar and inbox management
- Travel and event coordination
- Strong written and spoken English; German is often important in Germany
- Familiarity with Outlook, Google Workspace, Microsoft 365, and shared task tools
- Fast switching between admin, coordination, and personal support
When to bring one in
Companies hire a freelance personal assistant when workload rises, a key person needs temporary support, or a gap opens during leave or transition. It also works well for founders, consultants, and busy leadership teams that need flexible help without creating a permanent role.
In Germany, freelance support is often useful for international teams, hybrid offices, and companies that need someone who can work confidently with both local and global stakeholders.
What good looks like
A strong personal assistant is trustworthy, organised, and easy to brief. They keep information structured, respond quickly without losing detail, and make sure nothing important slips through.
- Understands priorities before starting work
- Communicates clearly and with tact
- Handles confidential topics with care
- Works independently and asks smart questions
- Fits the pace and tone of the team
Common setups
Some clients need support on site for meetings, travel days, or direct coordination with leadership. Others work fully remotely, especially for inbox management, scheduling, research, and document preparation. A good personal assistant can do both if the process and access are set up well.
Freelance personal assistants are often a better fit than a permanent hire when the need is flexible, project-based, or tied to a specific leader or season. They can start quickly, adapt to the scope, and focus on the tasks that save the most time.
Meet FRATCH Personal Assistants
Miriam Perez Garcia
Executive Assistant | Project Coordination | Business Operations
Last position:
Fleet Manager at Designflooring GmbH & mFlor International B.V.
- Manage and optimize the European company vehicle fleet.
- Coordinate leasing agreements, vehicle acquisitions, maintenance schedules, and supplier relationships.
- Monitor fleet-related budgets and implement cost-control measures.
- Ensure compliance with company policies and legal regulations across multiple jurisdictions.
Marie-Theres Hufnagel
Executive Assistant to the Managing Director
Last position:
Executive Assistant to the Managing Director at Hausverwaltung Hufnagel
- Financial administration, payment processing, and accounting support
- Contract coordination, stakeholder communication, and business operations
- Executive support and process management
Phylis Zühl
Freelance Senior Executive Assistant
Last position:
Freelance Head of the Office of the DGKL Presidium at Society for Clinical Chemistry and Laboratory Medicine
Sabine Haas
Interim Marketing / Sales Manager and Freelance Executive Assistant
Last position:
Interim Key Account Manager at Haleon / Glaxo Smith Kline
Heike Strigel
Project Manager & Consultant
Last position:
Executive Assistant to the Board at District Senior Citizens Council of the Rhein-Neckar District e.V.
- Planning, organizing and executing events (e.g. District Senior Citizens' Day with over 80 exhibitors, lecture series)
- Close collaboration with the board on project and event management
- Press relations and creation of informational materials
- Participation in the website relaunch (WordPress), logo and brand development
- Organization and technical support of digital events, participation in DigitalPakt Alter 2025
- Administrative support and office management
Anske Peters
Assistant to the Board
Last position:
Assistant to the Board at Angst+Pfister Group
- Enhancement of CEO’s daily operational efficiency by 30% through streamlined support and proactive management.
- Coordination of complex agendas across multiple time zones, ensuring seamless scheduling and optimal time utilisation.
- Execution of workshops and international events, increasing stakeholder engagement by 25%.
- Management of global travel arrangements, including visa applications and accommodations, reducing travel-related issues by 20%.
- Leadership of three receptionists, boosting team performance and elevating customer service standards.
- Financial planning and strategic forecasting for key clients, contributing to a 10% increase in customer retention.
Susann Seidler
Virtual Personal Assistant
Last position:
Virtual Personal Assistant at Self-employed
Independent email and calendar management for executive accounts
Creating agendas, presentations, and decision papers for board meetings (management, supervisory board, ...)
Taking minutes and maintaining task lists, including proactive tracking
Support in recruiting, handling the applications inbox, pre-screening, scheduling interviews, including onboarding
Booking agencies and service providers, including preparing offers and invoicing
Working with CRM systems – complete workflow from data entry, customer outreach, appointment scheduling, to closing
Content and administrative updates of website content and company profiles
Handling and billing of insurance matters / interface with brokers and insurers
Preparing expense reports and internal recharges, checking timesheets
Granting access rights for IT tools, booking new licenses
Advising on and setting up or standardizing internal processes (office routines, on- and offboarding, ...)
Database maintenance across various platforms
Preparatory bookkeeping, support in accounting (Datev Unternehmen Online)
Invoicing including dunning
Fleet management
Setting up a well-functioning office management system
Real estate photography – assistant to the management
Management coaching agency – assistant to the management
AI software developer – assistant to the management
Ministry for Climate Protection, Environment, Energy and Mobility – assistant to the project management for digitalization/IT
IT consulting company – assistant to the management
Executive search – assistant to the management
Mid-sized law firm, commercial law department – assistant to the management
Agency for software developers – assistant to the management
Designer lamp manufacturer – assistant to the management
Strategy and corporate finance consulting – executive assistant
Deutsche Bahn subsidiary – assistant to the management
Executive search company – assistant to the management
Markus Stachel
Assistant to the CEO
Last position:
Helmut Müller Automotive GmbH
- Test organization for the European automotive industry
- Transport management and provision of testing solutions
Silke Stein
Personal Assistant, Private Assistant, Assistant, Secretary, PMO, Business Freelancer, Office Manager, Virtual Assistant
Last position:
Silke Stein | Founder at DIGITAL WORKERS
Digital Workers is a company that specializes in providing workshops and other services related to digital technology and automation. We offer a range of training programs and workshops designed to help individuals and businesses improve their digital skills and optimize their workflow. Our team of experienced professionals is dedicated to delivering high-quality training and support to our clients. Whether you are looking to learn new digital skills, enhance your existing knowledge, or implement automation solutions in your business, Digital Workers can provide the expertise and guidance you need. Contact us today to learn more about our services and how we can help you achieve your digital goals.
Denana Manov
Personal Assistant to the Executive Management
Last position:
Personal Assistant to the Executive Management
- Organizing and coordinating appointments and business processes
- Supporting administrative and operational tasks
- Communicating with clients and business partners
- Planning and accompanying internal projects
Michael Herrmann
Assistant to the Managing Director
Last position:
Assistant to the Managing Director at Immobilien Service HM
- Designing processes and templates
- Business management
- IT administration
Discover over 15,000 top freelancers
Personal Assistants statistics
Aggregated from the professional profiles of matched freelancers.
Experience
23 years
Position duration
3.7 years
Positions per freelancer
8
Top business areas
Operations, Project Management, Human Resources
Top industries
Professional Services, Food and Beverage, Manufacturing
Certification focus areas
Human Resources, Operations, Finance
Bachelor's degree or higher
63%
Master's degree or higher
38%
Certifications per freelancer
2
Most common languages
German, English, Spanish
Speak two or more languages
100%
Daily Rate Distribution
The chart shows how the daily rates of freelancers in this role are distributed, based on recent contracts on our platform. Each bar covers a rate range — its height shows how many freelancers charge within that range. Actual rates may vary depending on seniority level, experience, skill specialization, project complexity, and engagement length.
Average rates for Personal Assistants & Seniority distribution
Rates are based on recent contracts and do not include FRATCH margin.
The average daily rate is the mean of all daily rates from recent contracts of comparable freelancers on our platform.
The median daily rate is the middle value of all daily rates — half of comparable freelancers charge less, half charge more. Unlike the average, it is barely affected by outliers.
Actual rates may vary depending on seniority level, experience, skill specialization, project complexity, and engagement length.
Frequently Asked Questions
Questions in mind? Get key insights about FRATCH
A personal assistant supports day-to-day organisation for one person or a small leadership group. Typical work includes calendar management, travel booking, inbox handling, meeting prep, follow-ups, and careful admin support. In some companies, the role overlaps with an executive assistant, but the focus is usually more personal and operational.
Look for strong organisation, clear communication, discretion, and the ability to prioritise under pressure. A good personal assistant should handle tools like Outlook or Google Workspace with ease and keep information tidy and current. In Germany, German language skills can matter a lot, especially for local contacts, travel, and admin tasks.
A personal assistant is usually closer to the day-to-day needs of one person, while an executive assistant often supports senior leadership in a more strategic way. An office manager is broader and may own office operations, vendors, and facilities. In practice, the titles can overlap, so scope matters more than the label.
Freelance support makes sense when the need is temporary, variable, or tied to a specific project, leave period, or leadership change. It also helps when a founder or manager needs immediate relief but does not need a full-time employee. A freelance personal assistant can step in quickly and focus on the tasks that remove the most friction.
Both can work, depending on the tasks. A personal assistant can do scheduling, inbox work, research, and document prep remotely, while on-site support is often better for in-person meetings, travel days, or direct coordination with leadership. Many clients use a hybrid setup.
Clarify which person or team is being supported, which tasks are in scope, and how access to calendars, email, and travel systems will work. It also helps to define response expectations, confidentiality rules, and whether the work is mainly remote or on site. The more concrete the brief, the better the fit.
A strong PA creates order quickly, protects attention time, and follows through without being chased. You should see clean scheduling, accurate notes, good judgement, and calm handling of changes. The best test is whether the person reduces friction for the manager from the first week.
Not always, but it helps when the role sits in a busy sector such as consulting, tech, finance, or international business. A personal assistant does not need deep domain knowledge for every task, yet they should understand the pace, terminology, and communication style of the company. Good judgement and adaptability often matter more than a long industry list.
The average hourly rate for Personal Assistants in Germany is 83 €, which corresponds to a daily rate of about 662 € based on an 8-hour working day.
Of the freelancers working as Personal Assistants in Germany, 63% hold at least a Bachelor's degree and 38% hold at least a Master's degree.
On average, freelancers working as Personal Assistants in Germany have 23 years of professional experience, with a single engagement typically lasting around 3.7 years.
The most common languages among freelancers working as Personal Assistants in Germany are German (100%), English (100%), and Spanish (18%).
The most common industries among freelancers working as Personal Assistants in Germany are Professional Services (64%), Food and Beverage (45%), and Manufacturing (45%).
The most common business areas among freelancers working as Personal Assistants in Germany are Operations (82%), Project Management (82%), and Human Resources (55%).
FRATCH Personal Assistants main locations
Our freelancers and interim experts are at home across the DACH region — available on-site in the major business hubs or fully remote. Choose a location to discover matched specialists, local market insights and up-to-date availability.
Berlin Hamburg Munich Cologne Frankfurt Stuttgart Dusseldorf Leipzig Dortmund Essen Bremen Dresden Hanover Nuremberg Request a Free Demo
Get in touch with the FRATCH team and we will get back to you within 4 hours.
Would you rather directly get in touch?
We always have the time for a call or email!
Philipp Thomaschewski
FRATCH CEO
