Project Coordinator in Germany
in minutes from over 15,000 CVs with the power of AI.Support your engineering, IT, or business transformation initiatives with specialists in Jira, Confluence, and hybrid agile setups. We connect you with vetted, available freelance coordinators who keep your timelines, budgets, and stakeholders aligned.
Meet FRATCH Project Coordinators in Germany
Matthias Schneider
Last position:
Overall Project Coordinator at Bundeswehr Informatik (BWI GmbH)
- PMO lead for Security Clearance 2 (SÜ2) cleared
- Reporting to sub-program management GMN
- System maintenance 25+
- Functional control and coordination of Jira setup
- Preparation of decision papers (e.g. project planning, steering model, communication plans, controlling models, role and responsibility matrices)
- Development of program-wide knowledge management using Confluence, creation of Jira concept
- Development of an access concept for all project tools
- Analyzing existing processes, identifying improvement potential, and designing solutions to increase efficiency and effectiveness
- Development of a concept for introducing automation approaches in existing tools
- Creating intranet articles as project marketing
- Responsible for project governance through reporting and resource planning in the sub-program
- Agile further development of the project method
- Gathering customer requirements (requirements engineering)
- Preparation and support of contract negotiations (7-year term, budget of over 500 million)
Michael Hohlfeld
Last position:
Project Coordinator (Product Development + SaaS) at Ottobock SE & Co. KGaA
As a project coordinator in development projects (consisting of software and hardware), I was responsible in an advisory capacity for creating recommendations and organizational framework conditions in the areas of reporting, project scheduling, progress tracking, resource allocation, and presentation of results.
- Technology stack: Teams, Azure DevOps, Android
- Keywords: software, hardware, AI, MDM, Kanban, requirements specification, functional specification, SaaS, ergonomics, health, medical device
Diana Höhne
Last position:
Project Assistant at Julia Leppin
Project coordination for the development of an automated team performance analysis based on WordPress and Gravity Forms. Responsible for coordination between the client, design, and technology, defining requirements, managing implementation, quality assurance of the content, and supporting testing and go-live through to the successful completion of the digital analysis and reporting tool.
Udo Neubauer
Last position:
Project Manager / Rollout Coordinator at BWI
Rollout of printers and PCs
- Effective management of external service providers to ensure smooth operations.
- Planning and implementation of a global rollout for 150,000 clients.
- Carrying out a comprehensive risk analysis, including overall risk, site-specific risks, and security risks.
- Successful consolidation of two existing ServiceNow systems to optimize service management.
- Close coordination with program management to achieve the project goals.
Janine Schmid
Last position:
Virtual Assistant to Management / Business Administration at TBN – Technische Beratung
- Managing the operational back office
- Handling quotations and invoicing
- Supporting preparatory accounting
- Coordinating appointments and operational alignments
- Interface management between management, clients, and external partners
- Structuring administrative processes in day-to-day business
By taking over operational back office tasks, management is noticeably relieved. Administrative processes run in a more structured, reliable, and efficient way, creating more time for clients, projects, and entrepreneurial decisions.
Silke Widera
Last position:
Project Coordination for ERP System Implementation at BplusL Infra Log
Ensuring project coordination for the implementation of Microsoft Dynamics 365 Finance & Operations: stakeholder management, meeting coordination, open issue tracking, task prioritization and knowledge transfer between business units and IT.
Christine Wagner
Last position:
People Process & Digitalization Specialist at TÜV SÜD Customer Engagement and People GmbH
- Analysis, redesign, and rollout of HR core processes across the entire employee lifecycle
- Interface management between HR, IT, and multiple business units in a complex corporate environment
- Support for cultural change processes with a focus on mindset shifts and cross-department collaboration
Miriam Perez Garcia
Last position:
Fleet Manager at Designflooring GmbH & mFlor International B.V.
- Manage and optimize the European company vehicle fleet.
- Coordinate leasing agreements, vehicle acquisitions, maintenance schedules, and supplier relationships.
- Monitor fleet-related budgets and implement cost-control measures.
- Ensure compliance with company policies and legal regulations across multiple jurisdictions.
Joachim Groth
Last position:
Software Coordinator / Business Analyst / Developer at Kassenärztliche Vereinigung Sachsen
- Leading coordination between business units and IT
- Coordinating development and testing
- Business analysis and structured requirements gathering
- Specifying functional and technical requirements
- Integrating interfaces to internal systems
- Developing SQL queries and reports
- Documentation in Confluence Result: On-time go-live, structured and agreed project basis, ensuring a coordinated project workflow.
Anke Schlobohm
Last position:
PMO IT Service Management at Memodo GmbH
PMO support at a leading European wholesaler of photovoltaic systems, battery storage, and charging stations. Focus on optimizing and rebuilding IT service management processes in Jira.
- Reworking existing Jira workflows for IT Service Management (helpdesk)
- Setting up new Jira Service Management projects, including for an incident response process: workflow adjustments, frontend design, and full process development
- Global administration for Jira Service Management projects as well as organizational administration
- Setting up new spaces for different service desks within the company
- Support in meetings, including minute-taking and follow-up
- KPI tracking for IT service management processes (ticket throughput times, SLA compliance, backlog development) with transparent stakeholder reporting
- Implementation of the operational project plan
Environment: Jira, Jira Service Management, Confluence, Microsoft Teams
Alexandra Grözinger
Last position:
Test Coordinator Project GoDigital at Insurance company
Support of test management and consulting on replacing the existing core system for non-life insurance with a modern IT platform.
Planning and controlling test execution as well as test analysis.
Documentation of test results in JIRA/XRAY and defect management.
Creating and continuously updating checklists to ensure quality.
Creating Confluence pages to support test execution and its documentation.
Creating test completion reports after each test cycle.
Methods: process planning, status tracking, process optimization, process execution, process quality assurance.
Tools: MS Office, Outlook, JIRA, Confluence, Wiki.
Benefit: Support for test management in the preparation, execution and documentation of the different test cycles.
Michael Müller
Last position:
Project Coordination & On-Site Management - Pharma Plant Construction at OPTIMA Pharma GmbH
Assembly and start-up of pharmaceutical filling lines; supported three vial lines through successful FAT and one syringe line through successful SAT.
Myriam Boettcher
Last position:
Project Coordinator / IT Coordinator at SEFE Energy GmbH
- Bringing in the IT perspective into project documentation (e.g. solution approaches, effort estimates, schedules)
- Translating business requirements into technical specifications for the IT teams involved
- Coordinating IT resources and aligning budget usage with sales IT portfolio management
- Collaborating and supporting solution development together with business units and project managers
- Acting as a sentinel in the project portfolio to avoid information gaps and ensure timely involvement of sales IT
- Setting up and maintaining shared workspaces in Confluence, MS Teams, and Azure DevOps
- Ensuring compliance with established IT project processes (project initiation, solution design, validation)
- Creating and maintaining structured documentation (solution sketches, effort and resource plans, risks, decisions)
- Documenting and providing transparency on roles, budget needs, test management, and resource overview
- Supporting planning, coordination, and control of complex IT initiatives in the sales IT environment (PowerBase, PowerDE, PowerNL, PowerFR)
- Serving as the interface between business and IT: consistent translation of business requirements into technical specifications
- Contributing to budget planning, SAP variance analyses, resource management, and project governance
- Conducting requirements analysis, coordinating change requests, and active participation in PMO processes
- Close, cross-country collaboration with stakeholders within the Power@Sales program
Peter Dittkuhn
Last position:
Security Consultant at Public Institution of the City Administration
- Requirements management, process planning, interface role, ISMS implementation and documentation
- Implementation and establishment of an ISMS according to ISO 27001 as well as setup of emergency management / ITSCM
- Coordination of conditions with the authority-affiliated IT service provider
- Consideration of KRITIS relevance in the scope and implementation of a B3S
- Development of guidelines for document control and the continuous improvement process (KVP)
- Creation of relevant project documents
- Analysis of existing processes and development of guidelines
- Collection of requirements for ISMS and ITSCM and coordination with the IT service provider including definition of interfaces
- Analysis of communication processes and escalation paths
- Review of documents for risk management, ISMS, emergency preparedness and emergency response
- Development of a complete rebuild of all documentation and creation of new relevant documents
- Development of necessary rules, policies and concepts
- Interface function between customer and service provider to ensure document quality
- Coordination of protection needs with departments, especially regarding KRITIS relevance, and planning resulting measures
- Development of preventive measures to minimize data center outages for various scenarios such as pandemics or ransomware attacks
- Defining the test strategy for IT emergency exercises
- Initiation of necessary training measures for raising awareness in departments
- External Information Security Officer (ISB)
- Introduction of document control
Barbara Martin
Last position:
Project Coordination and Business Analysis at Versicherungskammer Bayern
- Stakeholder management
- Coordination between business and IT team
- Conceptualization and documentation of requirements
- Creation of technical specifications for IT development
- Conceptualization of a comprehensive claims entry
- Reporting to various committees and stakeholders
- Process modelling
- Milestone planning
- Facilitation of requirements workshops
Discover over 15,000 top freelancers
Project Coordinators statistics
Aggregated from the professional profiles of matched freelancers.
Experience
22 years
Position duration
2 years
Positions per freelancer
16
Top business areas
Project Management, Information Technology, Operations
Top industries
Information Technology, Professional Services, Manufacturing
Certification focus areas
Project Management, Information Technology, Human Resources
Bachelor's degree or higher
95%
Master's degree or higher
68%
Doctorate
18%
Certifications per freelancer
4
Most common languages
German, English, French
Speak two or more languages
94%
Based on our profile pool as of 26 Aug 2026.
Daily rate distribution
The chart shows how the daily rates of freelancers in this role in Germany are distributed, based on recent contracts on our platform. Each bar covers a rate range — its height shows how many freelancers charge within that range.
Average rates for Project Coordinators in Germany
Rates are based on recent contracts and do not include FRATCH margin.
The average daily rate is the mean of all daily rates from recent contracts of comparable freelancers on our platform.
The median daily rate is the middle value of all daily rates — half of comparable freelancers charge less, half charge more. Unlike the average, it is barely affected by outliers.
Calculated based on our freelancers’ daily rates as of 26 Aug 2026. Actual rates may vary depending on seniority level, experience, skill specialization, project complexity, and engagement length.
About the role
Maintaining Project Momentum and Alignment
A freelance project coordinator acts as the central hub for complex initiatives, ensuring clear communication between cross-functional teams and stakeholders. They manage schedules, track deliverables, organize documentation, and monitor resource allocation. By resolving daily bottlenecks and updating progress tracking tools, they allow project managers and technical leads to focus on strategic decision-making.
Core Competencies and Technical Toolkits
- Proficiency in project management software such as Jira, Confluence, Asana, and MS Project.
- Expertise in setting up transparent tracking systems, sprint boards, and documentation repositories.
- Strong communication skills to bridge the gap between technical developers and business units.
- Experience with agile, scrum, waterfall, and hybrid project methodologies.
- Risk identification, escalation management, and resource scheduling capabilities.
When to Engage a Freelance Coordinator in Germany
German organizations often require external coordination support during peak project phases, digital transformations, or SAP migrations. Hiring a freelancer provides immediate operational relief without the long-term overhead of permanent recruitment. This is particularly valuable for international projects in Germany's automotive, manufacturing, and technology sectors, where teams need bilingual coordination in German and English to keep workflows moving.
Distinguishing Top-Tier Coordinators
The best coordinators do not just pass messages along; they actively anticipate project risks and propose solutions. They possess the domain-specific knowledge to understand technical discussions, allowing them to document requirements accurately and keep sprint planning efficient. Their adaptability ensures they can integrate seamlessly into existing team structures and immediately drive productivity.
Frequently asked questions
Quick answers to the questions that come up most around Project Coordinators.
A project coordinator focuses on tactical execution, daily tracking, and administrative alignment, whereas a project manager holds overall accountability for budget, strategy, and high-level stakeholder management. In Germany, companies hire coordinators to streamline team workflows and maintain documentation, freeing up managers to handle strategic direction.
A professional project coordinator must be fluent in modern collaboration platforms like Jira, Confluence, MS Teams, and Asana. They should also possess strong skills in spreadsheet tools like Excel for tracking budgets, milestones, and resource charts.
An experienced freelance project coordinator working with German clients understands the importance of clear processes, structured documentation, and punctual delivery. They balance structured communication with the flexibility needed to manage international, cross-border teams.
Hiring a freelance project coordinator offers immediate scalability during critical project phases or sudden staff departures. Freelancers bring diverse experience from multiple industries, enabling them to optimize your workflows from day one without long onboarding periods.
Yes, a remote project coordinator can manage digital workspaces, daily standups, and documentation updates entirely online. However, for complex industrial or manufacturing projects in Germany, a hybrid model with occasional on-site meetings is often preferred to build team trust.
For most projects in Germany, a project coordinator needs professional proficiency in both German and English. While technical tasks are often coordinated in English, aligning with local suppliers and internal stakeholders usually requires fluent German.
A freelance coordinator is highly valuable in fast-paced sectors such as IT, software development, automotive engineering, and construction. They manage the high volume of daily tasks and communications that these complex, multi-stakeholder environments generate.
Evaluate a project coordinator by their track record of keeping past projects on track and their hands-on familiarity with your team's preferred methodology. A strong candidate demonstrates exceptional organization, proactive problem-solving, and clear communication during the initial interview.
The average hourly rate for Project Coordinators in Germany is 96 €, which corresponds to a daily rate of about 766 € based on an 8-hour working day.
Of the freelancers working as Project Coordinators in Germany, 95% hold at least a Bachelor's degree, 68% hold at least a Master's degree, and 18% hold a doctorate.
On average, freelancers working as Project Coordinators in Germany have 22 years of professional experience, with a single engagement typically lasting around 2 years.
The most common languages among freelancers working as Project Coordinators in Germany are German (100%), English (94%), and French (21%).
The most common industries among freelancers working as Project Coordinators in Germany are Information Technology (68%), Professional Services (59%), and Manufacturing (56%).
The most common business areas among freelancers working as Project Coordinators in Germany are Project Management (100%), Information Technology (71%), and Operations (71%).
FRATCH Project Coordinators main locations
Our freelancers and interim experts are at home across the DACH region — available on-site in the major business hubs or fully remote. Choose a location to discover matched specialists, local market insights and up-to-date availability.
Berlin Hamburg Munich Cologne Frankfurt Stuttgart Dusseldorf Leipzig Dortmund Essen Bremen Dresden Hanover Nuremberg Request a free demo
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Philipp Thomaschewski
FRATCH CEO
