Janine Schmid-Freelance Business Operations & Executive Support
Check rate
Experience
Virtual Executive Assistant / Business Administration
TBN – Technische Beratung
- Management of the operational back office
- Handling of quoting and invoicing
- Support in preparatory accounting
- Coordination of appointments and operational alignments
- Interface management between management, clients, and external partners
- Structuring administrative workflows in day-to-day operations
By taking over operational back office tasks, management is noticeably relieved. Administrative processes run in a more structured, reliable, and efficient way, which creates more time for clients, projects, and business decisions.
Project Support, Business Administration & Consultant Executive Search
Plocher Executive Find GmbH
- Support of executive search assignments in the C-level environment
- Quality assurance and preparation of candidate documents
- Creation and structuring of candidate reports and presentation materials
- Support in candidate screening and profile analysis
- Consulting and support for clients during the search and selection process
- Interface management between clients, candidates, and management
- Optimization of internal documentation processes
Through structured administrative support, precise documentation, professional client communication, and high-quality materials, the search process becomes more efficient, clearer, and of higher quality. Assignments can be prepared, managed, and presented more cleanly.
Management Assistant & Senior Project Manager
QUTECO GmbH
- Dual role as Management Assistant to the management and Senior Project Manager
- Responsible for the operational and strategic support of the leadership team in a dynamic SAP consulting environment
- Right hand to the CEO during a strong growth phase
Key responsibilities & project successes:
Executive Support & Office Management: Strategic sparring partner for the management team as well as control of internal and external communication. Responsibility for the entire office management at senior level.
Strategic Project Management: Full responsibility for the complete site relocation (Böblingen → Fellbach) - from logistical planning and budget monitoring to official procedures.
Recruiting & HR Management: End-to-end responsibility for team growth; including active sourcing, conducting structured interviews, contract handling, and developing a comprehensive onboarding concept.
Business Operations & Controlling: Creation of forecasts, reports, and business statistics as a basis for management decisions. Preparation of accounting via DATEV.
Event & Stakeholder Management: Conceptualization and organization of business events and representation of the company towards partners.
Consultant Executive Search
Plocher Executive Find GmbH
Key responsibilities & expertise:
Executive Search Support & Consulting: Independent management of the entire research and selection process for exclusive search assignments.
Candidate Assessment (C-level): Conducting in-depth, structured interviews with experienced executives and specialists on equal footing.
Senior Profiling: Creating high-quality, psychologically informed candidate reports and dossiers that served as a key basis for filling critical positions.
Client Management: Professional interface function between clients and candidates as well as advising clients on market and candidate availability.
Quality Assurance: Ensuring the highest level of discretion and compliance with quality standards in the sensitive direct search environment.
Business Operations, Consulting, Coaching & Digital Organization
Self-employed Business Optimization & Consulting
- Analysis and optimization of existing business processes
- Building digital structures, workflows, and organizational systems
- Support with prioritization, resource management, and self-organization
- Development of communication and coordination structures
- Creation of workbooks, worksheets, digital products, and templates
- Building and maintaining online presence, social media, and personal branding
- Consulting on professionalizing external presence, website, and client communication
Solo entrepreneurs and small businesses gain more clarity, structure, and orientation in their day-to-day business. Processes become more tangible, tasks easier to prioritize, and the external image more professional.
Project Assistant & HR Manager
engineering people Stuttgart GmbH
Comprehensive support for the branch management and project teams in a specialized engineering services environment. My role combined operational project coordination with strategic HR management to ensure smooth project execution and sustainable team development.
Key Responsibilities & Expertise:
Project Administration & Support: Operational support for technical projects, monitoring deadlines and due dates, and creating status reports for project management.
HR Management & Advisory Role: Comprehensive support for employees in all HR-related matters throughout the entire employee life cycle (excluding recruiting).
HR Administration: Operational handling of onboarding processes, contract management, and maintenance of employee master data.
Interface Function: Coordination between technical departments and administration to ensure smooth internal processes.
Branch Support: Support in preparing offers, presentation materials, and general office organization at a professional level.
Industry Experience
See where this freelancer has spent most of their professional time.
Experienced in Professional Services and Information Technology.
Business Area Experience
See which departments and functions this freelancer has contributed to most.
Experienced in Operations, Strategy, Marketing, Human Resources, Project Management, and Accounting.
Summary
Operational support for management teams, self-employed professionals, and project-driven companies - with structure, foresight, and strong execution.
I help companies organize operational processes, noticeably relieve management, and turn grown structures into clear, efficient workflows. My focus is at the intersection of Business Operations, Executive Support, project coordination, back office, HR support, recruiting, consulting, and process optimization.
I am a structured, forward-thinking, and solution-oriented freelancer with broad experience in Business Operations, Executive Support, project management, HR, recruiting, back office, communication, and digital organization.
Skills
Focus Areas
- Process Optimization, Digital Workflows, Back Office Structures, Operational Organization
- Executive Support, Calendar Management, Travel Management, Meeting Organization, Internal Events
- Project Administration, Site Relocations, Special Projects, Reporting, Documentation
- Active Sourcing, Applicant Management, Interview Coordination, Onboarding, Contract Handling, Candidate Documents As Well As Consulting And Support For Clients During The Search And Decision-Making Process
- Presentations, Website Design And Setup, Social Media, Personal Branding, Design Coordination
Service Areas
- Analysis And Optimization Of Existing Business Processes
- Building Clear Back Office And Organizational Structures
- Structuring Responsibilities, Filing Systems, And Workflows
- Introducing And Maintaining Digital Tools And Workflows
- Creating Process Documentation, Templates, And Checklists
- Improving Internal Communication And Coordination Channels
- Support With Prioritization And Operational Decision-Making
- Relieving Management In Day-To-Day Operations
- Coordinating Appointments, Calendars, And Internal Alignments
- Planning And Organizing Business Trips Including Booking, Coordination, And Follow-Up
- Organizing Smaller Internal Events, Team Formats, Meetings, And Workshops
- Preparing And Following Up On Meetings Including Agenda, Minutes, And Task Tracking
- Creating Presentations, Decision Templates, Reports, And Overviews
- Managing Interfaces Between Management, Team, Clients, Service Providers, And External Partners
- Planning And Coordinating Operational Projects
- Tracking Tasks, Deadlines, And Responsibilities
- Project Administration, Documentation, And Status Overviews
- Organizing Site Relocations And Internal Structure Projects
- Handling Commercial Project Processes Including Contracts, Forecasts, Post-Calculations, And Invoicing Processes
- Coordination With Internal And External Stakeholders
- Creating Minutes, Project Documents, And Presentations
- Support With Project Controlling And Budget Overviews
- Active Sourcing And Applicant Management
- Analysis Of Requirement Profiles And Coordination With Clients
- Screening Of Profiles, Cvs, And Application Documents
- Interview Coordination And Support During Selection Processes
- Creating And Quality Checking Candidate Documents
- Consulting And Support For Clients During The Search And Decision-Making Process
- Creating And Structuring Presentations, Templates, And Communication Documents
- Support With Website, Social Media, And Personal Branding
- Coordination Of Design, Web, And Marketing Topics
- Ensuring A Professional And Consistent External Image
Tools & It Skills
- Microsoft Office 365, Jira, Confluence, Monday, Trello, Notion, Slack, Zoom, Calendly
- Cobra Crm Plus 2017, Smartcrm, Hunter, Linkedin Recruiter Lite, Xing Talentmanager, Sap Hr, Sap Ppm, Sap Erp, Sap Hcm, Elo Enterprise 9, Salesforce
- Wordpress, Elementor Pro, Adobe Xd, Adobe Photoshop, Adobe Indesign, Adobe Illustrator, Adobe Express, Adobe Lightroom, Canva, Capcut, Google Ads, Google Analytics, Contentbird, Elopage, Chatgpt
- Riwa, Webgis, 3d-Cad Pytha, Roma, Compana
Working Style
- Structured
- Forward-Thinking
- Independent
- Close To Management
- Strong Communicator
- Focused On Execution
Languages
Education
Star Publishing GmbH
Media Designer for Digital & Print · Consulting & Planning
Pforzheim University
Business Administration – Marketing Communication & Advertising · Pforzheim, Germany
Certifications & licenses
AI Associate
Salesforce
Vocational and Educational Aptitude / Trainer Qualification
IHK Stuttgart
Certified Digital Business Innovator
Karriere Tutor
Certified Digitalization Manager / Chief Digital Officer
Karriere Tutor
Certified Search Engine Marketing Manager
Karriere Tutor
Statistics
Experience
Global Experience
Expertise
Qualifications
Profile
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