Project Assistants in Germany
in minutes from over 15,000 CVs with the power of AI.Find freelance project support for planning, meeting prep, task tracking, status reporting, document control, and stakeholder follow-up. For PMO support, project coordination, and delivery work in German or English, FRATCH matches you fast with vetted, available freelancers.
Meet FRATCH Project Assistants in Germany
Diana Höhne
Last position:
Project Assistant at Julia Leppin
Project coordination for the development of an automated team performance analysis based on WordPress and Gravity Forms. Responsible for coordination between the client, design, and technology, defining requirements, managing implementation, quality assurance of the content, and supporting testing and go-live through to the successful completion of the digital analysis and reporting tool.
Janine Schmid
Last position:
Virtual Assistant to Management / Business Administration at TBN – Technische Beratung
- Managing the operational back office
- Handling quotations and invoicing
- Supporting preparatory accounting
- Coordinating appointments and operational alignments
- Interface management between management, clients, and external partners
- Structuring administrative processes in day-to-day business
By taking over operational back office tasks, management is noticeably relieved. Administrative processes run in a more structured, reliable, and efficient way, creating more time for clients, projects, and entrepreneurial decisions.
Christine Wagner
Last position:
People Process & Digitalization Specialist at TÜV SÜD Customer Engagement and People GmbH
- Analysis, redesign, and rollout of HR core processes across the entire employee lifecycle
- Interface management between HR, IT, and multiple business units in a complex corporate environment
- Support for cultural change processes with a focus on mindset shifts and cross-department collaboration
Anke Schlobohm
Last position:
PMO IT Service Management at Memodo GmbH
PMO support at a leading European wholesaler of photovoltaic systems, battery storage, and charging stations. Focus on optimizing and rebuilding IT service management processes in Jira.
- Reworking existing Jira workflows for IT Service Management (helpdesk)
- Setting up new Jira Service Management projects, including for an incident response process: workflow adjustments, frontend design, and full process development
- Global administration for Jira Service Management projects as well as organizational administration
- Setting up new spaces for different service desks within the company
- Support in meetings, including minute-taking and follow-up
- KPI tracking for IT service management processes (ticket throughput times, SLA compliance, backlog development) with transparent stakeholder reporting
- Implementation of the operational project plan
Environment: Jira, Jira Service Management, Confluence, Microsoft Teams
Sonja Garcia
Last position:
Assistant & Purchasing & Project Management at Interim Management
- Available for short-term assignments in the areas of assistance and purchasing
- Focus on executive support, project assistance, and operational relief
- Quick familiarization with new company structures
Martin Moser
Last position:
Test automation for trading software at Martin Moser IT Consulting GmbH
- Set up GUI test framework for testers and developers to easily create GUI tests
- Implemented automated GUI tests with QF-Test for stock trading software and PDF file comparisons
- Created comparison runs between different versions
Used technologies: QF-Test, Java, Jython
Fritz Rathjen
Last position:
Concept development and project support for a VoIP-UCC telecommunications solution at Nationwide eye clinic network
- As-is analysis of the existing heterogeneous telecommunications infrastructure (128 locations)
- Requirements analysis for call center solution and VoIP / Unified Collaboration and Communication services
- Creation of a solution proposal and a technical concept
- Tendering for the new services
- Contract negotiations
- Support during the pilot phase
Paul Oesterwitz
Last position:
Product Owner / Project Manager at Auditor, software vendor for German tax consultancies
- Project environment: Python, Java, Azure AI Studio & OpenAI Studio, embedding models, LLM as a judge
- Project language: German
- Project role(s): Project manager
- Project management for improving the performance of a chatbot
- Research and evaluation of approaches to improve and measure response accuracy and improve the chatbot's understanding of context
- Coordination of architecture decisions with the technical team and architects
- Coordination and transfer of research results into development tasks
Roland Rathmann
Last position:
Support in Ongoing Project at Automotive Supplier
- closing the safety case
- creation of meaningful traceability matrices and targeted test expansion
- transferring requirements into other database systems
- structuring the requirements, assessing their completeness, and setting up new test cases based on use-case–based test strategies and the results of internal traceability matrices
- partial automation of tasks within a requirement assessment tool
- tools and languages: MS Teams, reqIF, Enterprise Architect, Codebeamer, proprietary tools for creating and evaluating traceability matrices (approx. 1000 x 1000)
Cornelia Nikolaidis
Last position:
Project Assistant in Business Services at MVV Energie AG
- Documentation of project dates and milestones as well as monitoring of project tasks
- Assistance with activity planning and capturing relevant data
- Maintaining an overview of all ongoing projects
- Optimizing resource utilization and early identification of potential conflicts or issues
- Developing and maintaining a standardized reporting system in cooperation with project management
- Regular reporting on project progress, risks and project performance
Traian Dur
Last position:
Customer Support & Project Administrator at Well Project Management GmbH
- Creating, maintaining, and managing a detailed customer database
- Identifying and generating leads for business development
- Initiating first contact with potential clients to foster new business relationships
- Creating compelling presentations to support lead generation and business development activities
- Assisting with various business development tasks
- Helping various executives with translations and bilingual communication tasks
- Supporting management with social media communication by preparing and posting relevant content
- Coordinating with internal teams for the seamless implementation of marketing and business development strategies
- Performing additional tasks as required by business needs
Deepthi Nair
Last position:
Project Coordinator/PMO at Mercedes Benz AG
- Conducted budget planning as part of portfolio planning focusing on the Homologation Integrated Digitalized Agile Release Train
- Fully supported the agile environment of the Agile Release Train, e.g., during PI planning preparation and project rollout
- Responsible for the administrative management and prioritization of UI/UX requirements
- Created decision-making and communication documents.
Stephan Gindert
Last position:
Project Associate at Atruvia AG
The client is developing the GENO Process Portal application together with the BVR. During development, the strategic direction of the new operating model and the requirements of the other process suppliers are taken into account. In the target state, the application helps banks increase transparency and control processes and process solutions. For service providers, it creates a development and sales platform.
Design of the GENO Process Portal application
Support in the functional design of the GENO Process Portal application
Support in the process integration of the application
Team size: 10 members
Domain applications and process management tool: ADONIS NP
System environment: Agree21, JIRA, Confluence
Anette Masuch
Last position:
Project Associate SAP HR Reporting at Fraunhofer-Gesellschaft zur Förderung der angewandten Forschung e.V.
- Successful planning, management, and documentation of an HR subproject for implementing HR reporting in SAP
- Conducting requirements analyses and developing SAP reports in SAP HCM, including testing and validating the developed reports
- Coordinating report developments with the central works council
- Improving the data quality of SAP master data in HCM and SuccessFactors by analyzing and optimizing HR processes in cooperation with institute HR staff and implementing a validation report in SAP HCM
- Communicating with and training report users to increase acceptance and use of the new reports and processes
- Creating meaningful personnel data evaluations on employee data and legal reporting requirements such as the monthly earnings survey
Sonja Kimball
Last position:
PMO – Project Assistant at Quarzwerke GmbH / Amberger Kaolinwerke
- Project work for the detailed planning of a new plant
- Cost calculation for detailed planning
- Monitoring project progress
- Creating and adjusting schedules in MS Project
- Providing reliable project data
- Administrative and operational support for project managers and the team
- Moderating team and regular meetings
- Documentation and filing in SharePoint
- Creating purchase requisitions in SAP R/3 and SAP S/4HANA
- Budget allocation and monitoring in SAP R/3 and SAP S/4HANA
Discover over 15,000 top freelancers
Project Assistants statistics
Aggregated from the professional profiles of matched freelancers.
Experience
21 years
Position duration
1.8 years
Positions per freelancer
14
Top business areas
Project Management, Quality Assurance, Information Technology
Top industries
Professional Services, Information Technology, Automotive
Certification focus areas
Project Management, Quality Assurance, Information Technology
Bachelor's degree or higher
80%
Master's degree or higher
47%
Doctorate
13%
Certifications per freelancer
2
Most common languages
German, English, Spanish
Speak two or more languages
95%
Based on our profile pool as of 26 Aug 2026.
Daily rate distribution
The chart shows how the daily rates of freelancers in this role in Germany are distributed, based on recent contracts on our platform. Each bar covers a rate range — its height shows how many freelancers charge within that range.
Average rates for Project Assistants in Germany
Rates are based on recent contracts and do not include FRATCH margin.
The average daily rate is the mean of all daily rates from recent contracts of comparable freelancers on our platform.
The median daily rate is the middle value of all daily rates — half of comparable freelancers charge less, half charge more. Unlike the average, it is barely affected by outliers.
Calculated based on our freelancers’ daily rates as of 26 Aug 2026. Actual rates may vary depending on seniority level, experience, skill specialization, project complexity, and engagement length.
About the role
Project support
Project assistants keep delivery work organized. They prepare meetings, maintain action lists, chase open tasks, and keep documents current. In many companies they act as the link between the project manager, the team, and external partners.
- Meeting agendas, notes, and follow-ups
- Action tracking and deadline reminders
- Status updates and project documentation
- Coordination across teams and vendors
Typical scope
A strong project assistant works in PMO, project coordination, or project support roles. They handle scheduling, onboarding materials, file structures, and basic reporting. In Germany, they are often brought into international teams where clear written communication in German and English matters.
They do not replace the project manager. They make the project manager faster, more organized, and better informed.
Skills and tools
Good project assistants are structured, calm, and reliable. They can work with shared drives, task boards, calendars, and presentation tools. They understand how to keep information clean and decisions traceable.
- Excel, PowerPoint, Outlook, Teams, SharePoint
- Jira, Confluence, Asana, Trello, Monday.com
- Minutes, RAID logs, status reports, and trackers
- Clear communication with internal teams and suppliers
When to hire
Companies bring in a freelance project assistant when a project needs immediate order. This is common during launches, system rollouts, reorganizations, audits, and periods with too much coordination work for the core team.
Freelance support also makes sense when headcount is frozen, the workload is temporary, or a team needs short-term backup after someone leaves.
What strong profiles do
The best project assistants are proactive without taking over. They spot missing details early, ask the right questions, and keep follow-up work moving. They can support a project manager without adding noise.
A good project coordinator or project assistant keeps deadlines visible, documents decisions clearly, and makes sure people know what happens next.
Working in Germany
For German projects, reliability and precision matter. Many clients want someone who can work on-site for meetings or workshops, while the follow-up work can often be done remotely. In larger organizations, the role often sits close to PMO, operations, or change teams.
The best freelancers adapt quickly to local ways of working, short approval chains, and mixed-language project teams.
Frequently asked questions
Not sure where to start with Project Assistants? These answers cover the essentials.
A Project Assistant supports the day-to-day running of a project. They prepare meetings, update trackers, follow up on open actions, and keep documents and status reports in order. The role is about coordination, clarity, and keeping delivery work moving.
Strong organization is the base. A good project assistant also needs clear writing, careful follow-up, and confidence with tools like Excel, Outlook, Teams, Jira, or SharePoint. If the project is international, German and English communication are often important too.
A project manager owns delivery and decisions. A Project Assistant supports execution by organizing information and keeping the team aligned. Compared with a PMO analyst, the work is usually more hands-on and operational, with more direct support for meetings, documents, and follow-up.
Freelance support is a good fit when the need is tied to a specific project, a busy phase, or a short-term gap. It also works well when a team needs help quickly and does not want a long hiring process. If the workload is ongoing and broad, a permanent hire may be better.
Typical outputs include meeting notes, action logs, status updates, trackers, and clean project folders. Some project assistants also help prepare presentations, collect inputs from stakeholders, and maintain basic project documentation. The work should make project information easy to find and easy to trust.
Both are possible. Many tasks can be handled remotely, especially reporting, scheduling, and documentation. On-site time is useful for workshops, stakeholder meetings, or projects where the client wants close coordination in Germany.
Look for practical examples, not vague claims. A strong project assistant can explain how they handled deadlines, follow-up, and conflicting priorities, and they should show clean, structured work samples if available. Good judgment, reliability, and calm communication matter as much as tool knowledge.
Expect a role that depends on detail, responsiveness, and consistency. Clients often want someone who can step in fast, learn the project structure quickly, and work with different personalities. The best assignments reward people who are organized, discreet, and easy to work with.
The average hourly rate for Project Assistants in Germany is 95 €, which corresponds to a daily rate of about 759 € based on an 8-hour working day.
Of the freelancers working as Project Assistants in Germany, 80% hold at least a Bachelor's degree, 47% hold at least a Master's degree, and 13% hold a doctorate.
On average, freelancers working as Project Assistants in Germany have 21 years of professional experience, with a single engagement typically lasting around 1.8 years.
The most common languages among freelancers working as Project Assistants in Germany are German (100%), English (95%), and Spanish (14%).
The most common industries among freelancers working as Project Assistants in Germany are Professional Services (59%), Information Technology (55%), and Automotive (41%).
The most common business areas among freelancers working as Project Assistants in Germany are Project Management (100%), Quality Assurance (73%), and Information Technology (68%).
FRATCH Project Assistants main locations
Our freelancers and interim experts are at home across the DACH region — available on-site in the major business hubs or fully remote. Choose a location to discover matched specialists, local market insights and up-to-date availability.
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Philipp Thomaschewski
FRATCH CEO
