Find the perfect Project Assistants in Germany in minutes from over 15,000 CVs with the power of AI.
Find freelance project support for planning, meeting prep, task tracking, status reporting, document control, and stakeholder follow-up. For PMO support, project coordination, and delivery work in German or English, FRATCH matches you fast with vetted, available freelancers.
About the role
Project support
Project assistants keep delivery work organized. They prepare meetings, maintain action lists, chase open tasks, and keep documents current. In many companies they act as the link between the project manager, the team, and external partners.
- Meeting agendas, notes, and follow-ups
- Action tracking and deadline reminders
- Status updates and project documentation
- Coordination across teams and vendors
Typical scope
A strong project assistant works in PMO, project coordination, or project support roles. They handle scheduling, onboarding materials, file structures, and basic reporting. In Germany, they are often brought into international teams where clear written communication in German and English matters.
They do not replace the project manager. They make the project manager faster, more organized, and better informed.
Skills and tools
Good project assistants are structured, calm, and reliable. They can work with shared drives, task boards, calendars, and presentation tools. They understand how to keep information clean and decisions traceable.
- Excel, PowerPoint, Outlook, Teams, SharePoint
- Jira, Confluence, Asana, Trello, Monday.com
- Minutes, RAID logs, status reports, and trackers
- Clear communication with internal teams and suppliers
When to hire
Companies bring in a freelance project assistant when a project needs immediate order. This is common during launches, system rollouts, reorganizations, audits, and periods with too much coordination work for the core team.
Freelance support also makes sense when headcount is frozen, the workload is temporary, or a team needs short-term backup after someone leaves.
What strong profiles do
The best project assistants are proactive without taking over. They spot missing details early, ask the right questions, and keep follow-up work moving. They can support a project manager without adding noise.
A good project coordinator or project assistant keeps deadlines visible, documents decisions clearly, and makes sure people know what happens next.
Working in Germany
For German projects, reliability and precision matter. Many clients want someone who can work on-site for meetings or workshops, while the follow-up work can often be done remotely. In larger organizations, the role often sits close to PMO, operations, or change teams.
The best freelancers adapt quickly to local ways of working, short approval chains, and mixed-language project teams.
Meet FRATCH Project Assistants
Diana Höhne
Virtual Assistant Back Office & Project Management
Last position:
Project Assistant at Julia Leppin
Project coordination for the development of an automated team performance analysis based on WordPress and Gravity Forms. Responsible for coordination between the client, design, and technology, defining requirements, managing implementation, quality assurance of the content, and supporting testing and go-live through to the successful completion of the digital analysis and reporting tool.
Janine Schmid
Freelance Business Operations & Executive Support
Last position:
Virtual Assistant to Management / Business Administration at TBN – Technische Beratung
- Managing the operational back office
- Handling quotations and invoicing
- Supporting preparatory accounting
- Coordinating appointments and operational alignments
- Interface management between management, clients, and external partners
- Structuring administrative processes in day-to-day business
By taking over operational back office tasks, management is noticeably relieved. Administrative processes run in a more structured, reliable, and efficient way, creating more time for clients, projects, and entrepreneurial decisions.
Martin Moser
Test Automation for Stock Trading Software
Last position:
Test automation for trading software at Martin Moser IT Consulting GmbH
- Set up GUI test framework for testers and developers to easily create GUI tests
- Implemented automated GUI tests with QF-Test for stock trading software and PDF file comparisons
- Created comparison runs between different versions
Used technologies: QF-Test, Java, Jython
Roland Rathmann
Support in Ongoing Project
Last position:
Support in Ongoing Project at Automotive Supplier
- closing the safety case
- creation of meaningful traceability matrices and targeted test expansion
- transferring requirements into other database systems
- structuring the requirements, assessing their completeness, and setting up new test cases based on use-case–based test strategies and the results of internal traceability matrices
- partial automation of tasks within a requirement assessment tool
- tools and languages: MS Teams, reqIF, Enterprise Architect, Codebeamer, proprietary tools for creating and evaluating traceability matrices (approx. 1000 x 1000)
Cornelia Nikolaidis
Project Assistant in Business Services
Last position:
Project Assistant in Business Services at MVV Energie AG
- Documentation of project dates and milestones as well as monitoring of project tasks
- Assistance with activity planning and capturing relevant data
- Maintaining an overview of all ongoing projects
- Optimizing resource utilization and early identification of potential conflicts or issues
- Developing and maintaining a standardized reporting system in cooperation with project management
- Regular reporting on project progress, risks and project performance
Deepthi Nair
Project Coordinator/PMO
Last position:
Project Coordinator/PMO at Mercedes Benz AG
- Conducted budget planning as part of portfolio planning focusing on the Homologation Integrated Digitalized Agile Release Train
- Fully supported the agile environment of the Agile Release Train, e.g., during PI planning preparation and project rollout
- Responsible for the administrative management and prioritization of UI/UX requirements
- Created decision-making and communication documents.
Sonja Kimball
PMO – Project Assistant
Last position:
PMO – Project Assistant at Quarzwerke GmbH / Amberger Kaolinwerke
- Project work for the detailed planning of a new plant
- Cost calculation for detailed planning
- Monitoring project progress
- Creating and adjusting schedules in MS Project
- Providing reliable project data
- Administrative and operational support for project managers and the team
- Moderating team and regular meetings
- Documentation and filing in SharePoint
- Creating purchase requisitions in SAP R/3 and SAP S/4HANA
- Budget allocation and monitoring in SAP R/3 and SAP S/4HANA
Fritz Rathjen
Concept development and project support for a VoIP-UCC telecommunications solution
Last position:
Concept development and project support for a VoIP-UCC telecommunications solution at Bundesweiter Augenklinik Verbund
- As-is analysis of the existing heterogeneous telecommunications infrastructure (128 locations)
- Requirements analysis for call center solution and VoIP/Unified Collaboration and Communication services
- Creation of a solution proposal and technical concept
- Tendering of new services
- Contract negotiations
- Support during the pilot phase
Connect And Consult Service Gmbh
Commercial Construction and Project Support
Last position:
Connect and Consult Service GmbH
Support of projects from specifications through quantity surveys to billing and cost forecasts – all clearly documented.
Use of iTWO and Excel for maximum transparency, efficiency, and full control over costs.
Combination of expertise in cost tracking, AVA software, and project management with practical implementation.
Support for clients to ensure they always have full visibility and confidence in their projects.
Billing and cost management.
Contract and change order management.
Office and billing services.
Transparent project structuring so costs, progress, and deliverables are always in view.
Use of clear structures and efficient processes to bring projects reliably to success.
Structured and professional project support.
Creation of clarity in workflows and active support of all stakeholders in implementation.
Contribution to the success and on-time delivery of every project.
Verena Ruhland
Project Assistant
Last position:
Project assistant
- 3 years of experience as a project assistant
Stephanie Gedeon
Customer Relations Coordinator
Last position:
IT Project Support / Release & Test Coordination (external consultant) at E.ON Energie Deutschland GmbH
Focus areas:
- Support of release management through the creation of reports and management presentations
- Building, maintaining, and monitoring dashboards (including filter maintenance and updates)
- Planning, moderating, and following up on regular release and update meetings
- Close coordination with Product Owners to ensure clear release information
- Monitoring, testing, and quality assurance of automated Microsoft Teams notifications in cooperation with internal IT specialists
- Creating, updating, and maintaining project and process documentation in Confluence
- Supporting feedback meetings to assess test resources; partly taking meeting minutes
- Conceptual work on a dashboard for managing test requests and budget overviews
- Collecting and developing ideas for building an internal training academy
- Creating a training concept for Tosca
- Taking part in Tosca specialist meetings for content alignment and quality assurance of the training concept
Methods & tools: Jira, Confluence, Tosca, Power BI, Microsoft Teams, SharePoint, Miro, Excalidraw Whiteboard, Outlook
Discover over 15,000 top freelancers
Project Assistants statistics
Typical experience
20 years
Average project duration
2.4 years
Certifications per freelancer
2
Top business areas
Project Management, Quality Assurance, Information Technology
Top industries
Information Technology, Healthcare, Automotive
Most common languages
German, English, Spanish
Bachelor's degree or higher
67%
Master's degree or higher
33%
Doctorate
17%
Salary / Daily Rate Distribution
The chart shows how the daily rates of freelancers in this role are distributed, based on recent contracts on our platform. Each bar covers a rate range — its height shows how many freelancers charge within that range. Actual rates may vary depending on seniority level, experience, skill specialization, project complexity, and engagement length.
Average rates for Project Assistants & Seniority distribution
Rates are based on recent contracts and do not include FRATCH margin.
The average daily rate is the mean of all daily rates from recent contracts of comparable freelancers on our platform.
The median daily rate is the middle value of all daily rates — half of comparable freelancers charge less, half charge more. Unlike the average, it is barely affected by outliers.
Actual rates may vary depending on seniority level, experience, skill specialization, project complexity, and engagement length.
Frequently Asked Questions
Questions in mind? Get key insights about FRATCH
A Project Assistant supports the day-to-day running of a project. They prepare meetings, update trackers, follow up on open actions, and keep documents and status reports in order. The role is about coordination, clarity, and keeping delivery work moving.
Strong organization is the base. A good project assistant also needs clear writing, careful follow-up, and confidence with tools like Excel, Outlook, Teams, Jira, or SharePoint. If the project is international, German and English communication are often important too.
A project manager owns delivery and decisions. A Project Assistant supports execution by organizing information and keeping the team aligned. Compared with a PMO analyst, the work is usually more hands-on and operational, with more direct support for meetings, documents, and follow-up.
Freelance support is a good fit when the need is tied to a specific project, a busy phase, or a short-term gap. It also works well when a team needs help quickly and does not want a long hiring process. If the workload is ongoing and broad, a permanent hire may be better.
Typical outputs include meeting notes, action logs, status updates, trackers, and clean project folders. Some project assistants also help prepare presentations, collect inputs from stakeholders, and maintain basic project documentation. The work should make project information easy to find and easy to trust.
Both are possible. Many tasks can be handled remotely, especially reporting, scheduling, and documentation. On-site time is useful for workshops, stakeholder meetings, or projects where the client wants close coordination in Germany.
Look for practical examples, not vague claims. A strong project assistant can explain how they handled deadlines, follow-up, and conflicting priorities, and they should show clean, structured work samples if available. Good judgment, reliability, and calm communication matter as much as tool knowledge.
Expect a role that depends on detail, responsiveness, and consistency. Clients often want someone who can step in fast, learn the project structure quickly, and work with different personalities. The best assignments reward people who are organized, discreet, and easy to work with.
Request a Free Demo
Get in touch with the FRATCH team and we will get back to you within 4 hours.
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Philipp Thomaschewski
FRATCH CEO
