Project Assistants in Germany
in minutes from over 15,000 CVs with the power of AI.Find freelance project support for planning, meeting prep, task tracking, status reporting, document control, and stakeholder follow-up. For PMO support, project coordination, and delivery work in German or English, FRATCH matches you fast with vetted, available freelancers.
Meet FRATCH Project Assistants in Germany
Stephanie Z.
Last position:
Project Support / Project Coordination FTTx at Oliver Schulte Managementberatung
- Worked on an FTTx/telecommunications project within the project environment
- Supported operational project coordination and task follow-up
- Used Jira to create, process and track tasks and tickets
- Structured and maintained project-related information and work statuses
- Coordinated open points and ongoing tasks within the project team
- Supported the coordination of work packages and their processing status
- Followed up on tasks, feedback and open topics
- Worked at the interface between operational implementation and project organization
- Applied digital project management tools in the ongoing FTTx project
- Provided hands-on support with organizational and operational project tasks
Alexander G.
Last position:
Project Associate Digitalization and Innovation at Manpower | Allianz ONE-Business Solutions
- Deputy Lead Manager POS
- Part of the Innovation Project Management team
- Support with operational digitalization and process optimization
Christine K.
Last position:
Consulting & Project Support at NexoVate Consulting
Digitalization and optimization of warehousing, delivery, and logistics processes Mapping and implementation of relevant processes in Salesforce Gathering and coordinating business requirements with the employees involved Interface management between the business department, external IT partner, and logistics service provider Coordination of requirements, responsibilities, and implementation steps Support during implementation and clarification of process and interface issues Ensuring a practical solution with clear processes and responsibilities
Skills: Salesforce · Digital Transformation · Project Management · Process Optimization · Requirements Management · Stakeholder Management · Interface Management · Change Management · Logistics
Diana H.
Last position:
Project Assistant at Julia Leppin
Project coordination for the development of an automated team performance analysis based on WordPress and Gravity Forms. Responsible for coordination between the client, design, and technology, defining requirements, managing implementation, quality assurance of the content, and supporting testing and go-live through to the successful completion of the digital analysis and reporting tool.
Sonja G.
Last position:
Assistant & Purchasing & Project Management at Interim-Management
- Available for short-term assignments in assistance and purchasing
- Focus on executive assistance, project support, and operational relief
- Quick to adapt to new company structures
Janine S.
Last position:
Virtual Executive Assistant / Business Administration at TBN – Technische Beratung
- Managing the operational back office
- Handling proposals and invoicing
- Supporting pre-accounting tasks
- Coordinating appointments and operational meetings
- Coordinating between management, clients and external partners
- Organizing administrative day-to-day processes
Taking over operational back-office tasks significantly reduces the workload of executive management. Administrative processes run in a more structured, reliable and efficient way, freeing up more time for clients, projects and business decisions.
Anke S.
Last position:
PMO IT Service Management at Memodo GmbH
PMO support at a leading European wholesaler of photovoltaic systems, battery storage, and charging stations. Focus on optimizing and rebuilding IT service management processes in Jira.
- Reworking existing Jira workflows for IT Service Management (helpdesk)
- Setting up new Jira Service Management projects, including for an incident response process: workflow adjustments, frontend design, and full process development
- Global administration for Jira Service Management projects as well as organizational administration
- Setting up new spaces for different service desks within the company
- Support in meetings, including minute-taking and follow-up
- KPI tracking for IT service management processes (ticket throughput times, SLA compliance, backlog development) with transparent stakeholder reporting
- Implementation of the operational project plan
Environment: Jira, Jira Service Management, Confluence, Microsoft Teams
Günter L.
Last position:
Project Support during the Relocation and Closure of a Plant
- Documentation
- Process design/optimization
- Creating bills of materials
- Logistics
Thomas V.
Last position:
Consulting and project support in fixed asset inventory at tvp-interim
- Independent planning, coordination and operational counting of fixed asset inventories at SGS sites across Germany
- During the count, clarification of variances as well as posting of the new inventories in the fixed assets of the respective site and company
Christine W.
Last position:
People Process & Digitalization Specialist at TÜV SÜD Customer Engagement and People GmbH
- Analysis, redesign and rollout of core HR processes across the entire employee lifecycle
- Interface management between HR, IT and several departments in a complex corporate environment
- Supporting cultural change processes with a focus on shifting mindsets and cross-functional collaboration
Andreas H.
Last position:
Consulting - Planning - Automation Project Support - Restructuring at XANDOR Automotive GmbH
- Consulting support
- New automation project
- Production readiness
- Restructuring
- Task force team Audi (risk management)
Connect And Consult S.
Last position:
Connect and Consult Service GmbH
Support of projects from specifications through quantity surveys to billing and cost forecasts – all clearly documented.
Use of iTWO and Excel for maximum transparency, efficiency, and full control over costs.
Combination of expertise in cost tracking, AVA software, and project management with practical implementation.
Support for clients to ensure they always have full visibility and confidence in their projects.
Billing and cost management.
Contract and change order management.
Office and billing services.
Transparent project structuring so costs, progress, and deliverables are always in view.
Use of clear structures and efficient processes to bring projects reliably to success.
Structured and professional project support.
Creation of clarity in workflows and active support of all stakeholders in implementation.
Contribution to the success and on-time delivery of every project.
Paul O.
Last position:
Product Owner / Project Manager at Auditor, software vendor for German tax consultancies
- Project environment: Python, Java, Azure AI Studio & OpenAI Studio, embedding models, LLM as a judge
- Project language: German
- Project role(s): Project manager
- Project management for improving the performance of a chatbot
- Research and evaluation of approaches to improve and measure response accuracy and improve the chatbot's understanding of context
- Coordination of architecture decisions with the technical team and architects
- Coordination and transfer of research results into development tasks
Ines M.
Last position:
Construction Investment Assistant at City of Leipzig, Building Management Office, Project Management Department
- Support with tender procedures and funding applications
- Processing orders and invoices
- Processing and drafting contracts
- Reporting and related controlling
- Cost controlling
- Scheduling
- Preparing for and following up on events (e.g. tender discussions, public celebrations for projects)
- Handling enquiries from companies and specialist departments about relevant projects (by phone, in person and in writing)
- Taking minutes
- Filing and archiving
Roland R.
Last position:
Support in Ongoing Project at Automotive Supplier
- closing the safety case
- creation of meaningful traceability matrices and targeted test expansion
- transferring requirements into other database systems
- structuring the requirements, assessing their completeness, and setting up new test cases based on use-case–based test strategies and the results of internal traceability matrices
- partial automation of tasks within a requirement assessment tool
- tools and languages: MS Teams, reqIF, Enterprise Architect, Codebeamer, proprietary tools for creating and evaluating traceability matrices (approx. 1000 x 1000)
Discover over 15,000 top freelancers
Project Assistants statistics
Aggregated from the professional profiles of matched freelancers.
Experience
22 years
Position duration
1.9 years
Positions per freelancer
14
Top business areas
Project Management, Information Technology, Operations
Top industries
Professional Services, Information Technology, Automotive
Certification focus areas
Project Management, Information Technology, Quality Assurance
Bachelor's degree or higher
75%
Master's degree or higher
44%
Doctorate
6%
Certifications per freelancer
2
Most common languages
German, English, Spanish
Speak two or more languages
92%
Based on our profile pool as of 15 Nov 2026.
Daily rate distribution
The chart shows how the daily rates of experts in this role in Germany are distributed, based on recent contracts on our platform. Each bar covers a rate range — its height shows the share of experts charging within that range.
Average rates for Project Assistants in Germany
Rates are based on recent contracts and do not include FRATCH margin.
The average daily rate is the mean of all daily rates from recent contracts of comparable freelancers on our platform.
The median daily rate is the middle value of all daily rates — half of comparable freelancers charge less, half charge more. Unlike the average, it is barely affected by outliers.
Calculated based on our freelancers’ daily rates as of 15 Nov 2026. Actual rates may vary depending on seniority level, experience, skill specialization, project complexity, and engagement length.
Project Assistants experts industry focus
See which industries our matched freelancers work in most often — every figure is calculated live from the freelancers on FRATCH.
- Professional Services (64%)
- Information Technology (48%)
- Automotive (40%)
- Banking and Finance (40%)
- Manufacturing (40%)
- Retail (40%)
- Food and Beverage (28%)
- Fashion (24%)
Please note that freelancers can work across multiple industries, so percentages overlap.
About the role
Project support
Project assistants keep delivery work organized. They prepare meetings, maintain action lists, chase open tasks, and keep documents current. In many companies they act as the link between the project manager, the team, and external partners.
- Meeting agendas, notes, and follow-ups
- Action tracking and deadline reminders
- Status updates and project documentation
- Coordination across teams and vendors
Typical scope
A strong project assistant works in PMO, project coordination, or project support roles. They handle scheduling, onboarding materials, file structures, and basic reporting. In Germany, they are often brought into international teams where clear written communication in German and English matters.
They do not replace the project manager. They make the project manager faster, more organized, and better informed.
Skills and tools
Good project assistants are structured, calm, and reliable. They can work with shared drives, task boards, calendars, and presentation tools. They understand how to keep information clean and decisions traceable.
- Excel, PowerPoint, Outlook, Teams, SharePoint
- Jira, Confluence, Asana, Trello, Monday.com
- Minutes, RAID logs, status reports, and trackers
- Clear communication with internal teams and suppliers
When to hire
Companies bring in a freelance project assistant when a project needs immediate order. This is common during launches, system rollouts, reorganizations, audits, and periods with too much coordination work for the core team.
Freelance support also makes sense when headcount is frozen, the workload is temporary, or a team needs short-term backup after someone leaves.
What strong profiles do
The best project assistants are proactive without taking over. They spot missing details early, ask the right questions, and keep follow-up work moving. They can support a project manager without adding noise.
A good project coordinator or project assistant keeps deadlines visible, documents decisions clearly, and makes sure people know what happens next.
Working in Germany
For German projects, reliability and precision matter. Many clients want someone who can work on-site for meetings or workshops, while the follow-up work can often be done remotely. In larger organizations, the role often sits close to PMO, operations, or change teams.
The best freelancers adapt quickly to local ways of working, short approval chains, and mixed-language project teams.
Frequently asked questions
Not sure where to start with Project Assistants? These answers cover the essentials.
A Project Assistant supports the day-to-day running of a project. They prepare meetings, update trackers, follow up on open actions, and keep documents and status reports in order. The role is about coordination, clarity, and keeping delivery work moving.
Strong organization is the base. A good project assistant also needs clear writing, careful follow-up, and confidence with tools like Excel, Outlook, Teams, Jira, or SharePoint. If the project is international, German and English communication are often important too.
A project manager owns delivery and decisions. A Project Assistant supports execution by organizing information and keeping the team aligned. Compared with a PMO analyst, the work is usually more hands-on and operational, with more direct support for meetings, documents, and follow-up.
Freelance support is a good fit when the need is tied to a specific project, a busy phase, or a short-term gap. It also works well when a team needs help quickly and does not want a long hiring process. If the workload is ongoing and broad, a permanent hire may be better.
Typical outputs include meeting notes, action logs, status updates, trackers, and clean project folders. Some project assistants also help prepare presentations, collect inputs from stakeholders, and maintain basic project documentation. The work should make project information easy to find and easy to trust.
Both are possible. Many tasks can be handled remotely, especially reporting, scheduling, and documentation. On-site time is useful for workshops, stakeholder meetings, or projects where the client wants close coordination in Germany.
Look for practical examples, not vague claims. A strong project assistant can explain how they handled deadlines, follow-up, and conflicting priorities, and they should show clean, structured work samples if available. Good judgment, reliability, and calm communication matter as much as tool knowledge.
Expect a role that depends on detail, responsiveness, and consistency. Clients often want someone who can step in fast, learn the project structure quickly, and work with different personalities. The best assignments reward people who are organized, discreet, and easy to work with.
The average hourly rate for Project Assistants in Germany is 96 €, which corresponds to a daily rate of about 769 € based on an 8-hour working day.
Of the freelancers working as Project Assistants in Germany, 75% hold at least a Bachelor's degree, 44% hold at least a Master's degree, and 6% hold a doctorate.
On average, freelancers working as Project Assistants in Germany have 22 years of professional experience, with a single engagement typically lasting around 1.9 years.
The most common languages among freelancers working as Project Assistants in Germany are German (100%), English (92%), and Spanish (12%).
The most common industries among freelancers working as Project Assistants in Germany are Professional Services (64%), Information Technology (48%), and Automotive (40%).
The most common business areas among freelancers working as Project Assistants in Germany are Project Management (100%), Information Technology (76%), and Operations (68%).
FRATCH Project Assistants main locations
Our freelancers and interim experts are at home across the DACH region — available on-site in the major business hubs or fully remote. Choose a location to discover matched specialists, local market insights and up-to-date availability.
Berlin Hamburg Munich Cologne Frankfurt Stuttgart Dusseldorf Leipzig Dortmund Essen Bremen Dresden Hanover Nuremberg Request a free demo
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Philipp Thomaschewski
FRATCH CEO
