Administrative Assistants in Germany
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Meet FRATCH Administrative Assistants in Germany
Diana H.
Last position:
Project Assistant at Julia Leppin
Project coordination for the development of an automated team performance analysis based on WordPress and Gravity Forms. Responsible for coordination between the client, design, and technology, defining requirements, managing implementation, quality assurance of the content, and supporting testing and go-live through to the successful completion of the digital analysis and reporting tool.
Janine S.
Last position:
Virtual Assistant to Management / Business Administration at TBN – Technische Beratung
- Managing the operational back office
- Handling quotations and invoicing
- Supporting preparatory accounting
- Coordinating appointments and operational alignments
- Interface management between management, clients, and external partners
- Structuring administrative processes in day-to-day business
By taking over operational back office tasks, management is noticeably relieved. Administrative processes run in a more structured, reliable, and efficient way, creating more time for clients, projects, and entrepreneurial decisions.
Remilekun F.
Last position:
Academic Peer Reviewer at Elsevier Journals
Evaluate high-impact manuscripts for scientific rigor, methodology, and clarity. Provide constructive, detailed feedback to international research teams on environmental sustainability and agro-ecology.
Orkun K.
Last position:
Team Assistant at JLL
- Creating reports, presentations, and management analyses in German and English
- Maintaining and analyzing CRM data (Leasing Business Program) as a basis for sales, reporting, and project control, including the use of AI-supported tools for analysis.
- Structuring contract and document management processes (including KYC/compliance) and ensuring reliable, on-time support for internal and international stakeholders.
Elisabeth F.
Last position:
Independent Office Assistant at Elisabeth Faust Office Management
- Executive and management assistance
- Interim assistance
- Personal assistant, private secretary and virtual assistant
- PMO - Project Management Office
- (Back-)office management and optimization
- Event organization
- Travel management
Mariam G.
Last position:
Marketing Manager & Team Assistant at TLC GmbH Tax
- Overall responsibility for the concept, setup, and further development of the digital learning modules of the afileon Learning Academy
- Strategic management of all social media channels – from content strategy to target group-specific implementation
- Trusted right hand to management in operational and company-wide initiatives
- End-to-end event management for seminars, workshops, and company events – from concept to performance review
- Central interface between management, specialist departments, clients, and external partners
Christiane S.
Last position:
Freelancer Customer Service at Sternglas GmbH
- Independent onboarding and daily use of a wide range of tools, including the CRM tool Trengo, the ERP system Xentral, the shop system Shopify, DHL Express and the DHL business customer portal, Slack as a virtual office, the returns portal Bretums, and the logistics provider's in-house program
- Responding to incoming customer inquiries by email, WhatsApp, and chat, as well as handling complaints and resolving issues in clarification cases in German and English
- Answering all questions about products, the ordering and shipping process, and creating return labels
- Taking over the support phone during service hours and handling all phone-related requests
Muhammad B.
Last position:
Assistant Manager – ADC Support & Operations at Habib Bank Limited
- Led a 5-member team to deploy mobile banking solutions for 500,000+ users, improving service efficiency by 30%.
- Collaborated with vendors to upgrade CRM systems, reducing technical errors by 25%.
- Conducted market analysis to identify fintech trends, influencing branch-level strategies.
Sandra S.
Last position:
Self-employed as a Virtual Assistant at Schustek – Digital Services GbR
Focus: back office organization, project management, customer management, human resources management, data maintenance, and document management
Veronika J.
Last position:
Virtual Assistant and Translator at Self-employed
- On-site office tasks in Tübingen and Reutlingen in different specialist areas
- Remote collaboration with a writing office, a marketing agency, as well as project-based cooperation with two different translation agencies and much more
Saskia H.
Last position:
Author & Specialist Writer
- Regular specialist articles for working@office and other publications on topics like the assistant role, virtual collaboration, AI in assistance, New Work, and self-management.
- Co-author contributions in books like Chefsache Assistenz, Bullshit Bingo, and Digitales Management und Marketing.
Jana K.
Last position:
Freelancer & Virtual Assistant at Self-employed
- Graphic and media design
- Project management
- SEO optimization / SEO content
- Website design / website programming / website maintenance
Roman P.
Last position:
Interim Chief Administrative Officer at Leibniz-IRS
- Year-end closing
- Accounting, controlling, budgeting
- Human resources & staff development
- All legal matters
- Contracts
- IT & digitalization
- Preparation and phase 1 of a major construction project (EUR 15M project volume, variant planning, space concept, tendering and awarding of phase 1)
Silke S.
Last position:
Silke Stein | Founder at DIGITAL WORKERS
Digital Workers is a company that specializes in providing workshops and other services related to digital technology and automation. We offer a range of training programs and workshops designed to help individuals and businesses improve their digital skills and optimize their workflow. Our team of experienced professionals is dedicated to delivering high-quality training and support to our clients. Whether you are looking to learn new digital skills, enhance your existing knowledge, or implement automation solutions in your business, Digital Workers can provide the expertise and guidance you need. Contact us today to learn more about our services and how we can help you achieve your digital goals.
Dina B.
Last position:
Group Corporate Responsibility Intern at Deutsche Telekom
- Implemented a project to record electricity consumption
- Assisted in calculating Scope 3 emissions
Discover over 15,000 top freelancers
Administrative Assistants statistics
Aggregated from the professional profiles of matched freelancers.
Experience
19 years
Position duration
3.5 years
Positions per freelancer
8
Top business areas
Operations, Customer Service, Project Management
Top industries
Professional Services, Information Technology, Tourism
Certification focus areas
Human Resources, Operations, Information Technology
Bachelor's degree or higher
75%
Master's degree or higher
44%
Doctorate
13%
Certifications per freelancer
2
Most common languages
German, English, French
Speak two or more languages
100%
Based on our profile pool as of 19 Sep 2026.
Daily rate distribution
The chart shows how the daily rates of freelancers in this role in Germany are distributed, based on recent contracts on our platform. Each bar covers a rate range — its height shows how many freelancers charge within that range.
Average rates for Administrative Assistants in Germany
Rates are based on recent contracts and do not include FRATCH margin.
The average daily rate is the mean of all daily rates from recent contracts of comparable freelancers on our platform.
The median daily rate is the middle value of all daily rates — half of comparable freelancers charge less, half charge more. Unlike the average, it is barely affected by outliers.
Calculated based on our freelancers’ daily rates as of 19 Sep 2026. Actual rates may vary depending on seniority level, experience, skill specialization, project complexity, and engagement length.
Administrative Assistants experts industry focus
See which industries our matched freelancers work in most often — every figure is calculated live from the freelancers on FRATCH.
- Professional Services (85%)
- Information Technology (50%)
- Tourism (35%)
- Education (30%)
- Media and Entertainment (30%)
- Banking and Finance (25%)
- Food and Beverage (25%)
- Manufacturing (20%)
Please note that freelancers can work across multiple industries, so percentages overlap.
About the role
Daily support
An administrative assistant keeps day-to-day work moving. They handle inboxes, calendars, travel plans, meeting notes, documents, filing, and follow-up tasks that often slow teams down. In many companies, the role also overlaps with office assistant, secretary, or executive assistant work when the need is broad and practical.
Typical tasks
- Manage schedules, appointments, and meeting coordination
- Prepare documents, letters, templates, and presentations
- Track invoices, expenses, and simple data entry tasks
- Arrange travel, rooms, and visitor logistics
- Support internal communication and follow-up with suppliers or clients
Strong administrative assistants work with structure and care. They keep information tidy, spot missing details, and know when to escalate a problem instead of guessing.
Skills and tools
Good candidates are reliable with Microsoft Office or Google Workspace, shared calendars, PDF editing, and common communication tools. They should write clear email text, handle confidential information with discretion, and stay calm when priorities change. If your team uses CRM systems, ticketing tools, or document management software, a capable administrative assistant should adapt quickly.
When to bring one in
Companies usually hire freelance administrative support when workload rises, a team member is absent, or a project needs short-term structure. This is common in Germany for consulting teams, SMEs, international offices, and growing departments that need English and German coordination. A freelancer is also useful when you need help on-site for a specific period or remote support for recurring office tasks.
What good looks like
A strong administrative assistant is not just organized. They are dependable, discreet, responsive, and able to work with little supervision.
- Follows instructions carefully and asks smart questions
- Protects confidential business information
- Keeps communication clear and professional
- Stays accurate with names, dates, and documents
- Adapts to different teams, managers, and workflows
Matching the role
Before you hire, define whether you need a general administrative assistant, an office assistant, a personal assistant, or an executive assistant. The best fit depends on how much coordination, stakeholder handling, and decision support the job requires. For many companies, a freelance administrative assistant is the fastest way to add reliable support without a long hiring cycle.
Frequently asked questions
Before you brief your next project: the most common questions about Administrative Assistants.
A administrative assistant supports the practical work that keeps an office running. That usually includes calendar management, email handling, document preparation, travel booking, meeting support, and simple coordination with suppliers or colleagues. In some teams, the scope also includes office assistant tasks like filing, inbox cleanup, and data entry.
A freelance administrative assistant makes sense when you need support quickly, only for a defined period, or for a workload spike. It is also a good choice for projects, parental leave cover, onboarding periods, or teams that do not yet need a full-time role. You get flexibility without committing to a long-term headcount.
A strong administrative assistant is organized, careful, and easy to work with. You should look for clear written communication, good time management, confidence with Microsoft Office or Google Workspace, and a calm way of handling changes. Discretion matters too, especially when the assistant works with internal plans, client details, or payroll-related documents.
An administrative assistant usually focuses on broader office support and routine coordination. An executive assistant works closer to one senior leader and often handles more complex scheduling, stakeholder contact, and decision support. The two roles can overlap, but the executive assistant profile is usually more senior and more tightly tied to one person.
Both models work, depending on the tasks. A administrative assistant can handle email, scheduling, document work, and coordination remotely, while visitor handling, mail, or office setup may require on-site presence. In Germany, many companies use a hybrid setup so the assistant can support both digital and in-person needs.
Look closely at accuracy, confidentiality, and communication style. For an office assistant or secretary, ask how they manage competing priorities, how they handle unclear requests, and which tools they use every day. A good answer is specific, practical, and based on real office work rather than general claims.
Most administrative assistant work relies on Microsoft Office or Google Workspace, shared calendars, email tools, and PDF editing software. Depending on the company, CRM systems, expense tools, or document management platforms may also matter. The exact stack is less important than the ability to learn quickly and keep information clean.
Check how well the person turns messy instructions into a clear process. A strong administrative assistant gives structured updates, catches missing details, protects sensitive information, and finishes tasks without needing repeated reminders. Good sample work, a practical interview, and a short test task usually show the difference quickly.
The average hourly rate for Administrative Assistants in Germany is 75 €, which corresponds to a daily rate of about 604 € based on an 8-hour working day.
Of the freelancers working as Administrative Assistants in Germany, 75% hold at least a Bachelor's degree, 44% hold at least a Master's degree, and 13% hold a doctorate.
On average, freelancers working as Administrative Assistants in Germany have 19 years of professional experience, with a single engagement typically lasting around 3.5 years.
The most common languages among freelancers working as Administrative Assistants in Germany are German (100%), English (100%), and French (35%).
The most common industries among freelancers working as Administrative Assistants in Germany are Professional Services (85%), Information Technology (50%), and Tourism (35%).
The most common business areas among freelancers working as Administrative Assistants in Germany are Operations (100%), Customer Service (80%), and Project Management (70%).
FRATCH Administrative Assistants main locations
Our freelancers and interim experts are at home across the DACH region — available on-site in the major business hubs or fully remote. Choose a location to discover matched specialists, local market insights and up-to-date availability.
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Philipp Thomaschewski
FRATCH CEO
