Find the perfect Administrative Assistants in Germany in minutes from 15,000 CVs with the power of AI
Cover inbox handling, calendar management, travel booking, document formatting, invoicing support, and meeting preparation with an **administrative assistant** who fits your workflow. Get fast, precise matching with vetted, available freelancers.
About the role
Daily support
An administrative assistant keeps day-to-day work moving. They handle inboxes, calendars, travel plans, meeting notes, documents, filing, and follow-up tasks that often slow teams down. In many companies, the role also overlaps with office assistant, secretary, or executive assistant work when the need is broad and practical.
Typical tasks
- Manage schedules, appointments, and meeting coordination
- Prepare documents, letters, templates, and presentations
- Track invoices, expenses, and simple data entry tasks
- Arrange travel, rooms, and visitor logistics
- Support internal communication and follow-up with suppliers or clients
Strong administrative assistants work with structure and care. They keep information tidy, spot missing details, and know when to escalate a problem instead of guessing.
Skills and tools
Good candidates are reliable with Microsoft Office or Google Workspace, shared calendars, PDF editing, and common communication tools. They should write clear email text, handle confidential information with discretion, and stay calm when priorities change. If your team uses CRM systems, ticketing tools, or document management software, a capable administrative assistant should adapt quickly.
When to bring one in
Companies usually hire freelance administrative support when workload rises, a team member is absent, or a project needs short-term structure. This is common in Germany for consulting teams, SMEs, international offices, and growing departments that need English and German coordination. A freelancer is also useful when you need help on-site for a specific period or remote support for recurring office tasks.
What good looks like
A strong administrative assistant is not just organized. They are dependable, discreet, responsive, and able to work with little supervision.
- Follows instructions carefully and asks smart questions
- Protects confidential business information
- Keeps communication clear and professional
- Stays accurate with names, dates, and documents
- Adapts to different teams, managers, and workflows
Matching the role
Before you hire, define whether you need a general administrative assistant, an office assistant, a personal assistant, or an executive assistant. The best fit depends on how much coordination, stakeholder handling, and decision support the job requires. For many companies, a freelance administrative assistant is the fastest way to add reliable support without a long hiring cycle.
Meet FRATCH Administrative Assistants
Diana Höhne
Virtual Assistant Back Office & Project Management
Last position:
Project Assistant at Julia Leppin
Project coordination for the development of an automated team performance analysis based on WordPress and Gravity Forms. Responsible for coordination between the client, design, and technology, defining requirements, managing implementation, quality assurance of the content, and supporting testing and go-live through to the successful completion of the digital analysis and reporting tool.
Janine Schmid
Freelance Business Operations & Executive Support
Last position:
Virtual Assistant to Management / Business Administration at TBN – Technische Beratung
- Managing the operational back office
- Handling quotations and invoicing
- Supporting preparatory accounting
- Coordinating appointments and operational alignments
- Interface management between management, clients, and external partners
- Structuring administrative processes in day-to-day business
By taking over operational back office tasks, management is noticeably relieved. Administrative processes run in a more structured, reliable, and efficient way, creating more time for clients, projects, and entrepreneurial decisions.
Orkun Kaplan
Team Assistant
Last position:
Team Assistant at JLL
- Creating reports, presentations, and management analyses in German and English
- Maintaining and analyzing CRM data (Leasing Business Program) as a basis for sales, reporting, and project control, including the use of AI-supported tools for analysis.
- Structuring contract and document management processes (including KYC/compliance) and ensuring reliable, on-time support for internal and international stakeholders.
Roman Passarge
Interim Chief Administrative Officer
Last position:
Interim Chief Administrative Officer at Leibniz-IRS
- Year-end closing
- Accounting, controlling, budgeting
- Human resources & staff development
- All legal matters
- Contracts
- IT & digitalization
- Preparation and phase 1 of a major construction project (EUR 15M project volume, variant planning, space concept, tendering and awarding of phase 1)
Elisabeth Faust
Independent Office Assistant
Last position:
Independent Office Assistant at Elisabeth Faust Office Management
- Executive and management assistance
- Interim assistance
- Personal assistant, private secretary and virtual assistant
- PMO - Project Management Office
- (Back-)office management and optimization
- Event organization
- Travel management
Mariam Ghadimi
Business administration student with a focus on human resource management and marketing
Last position:
Marketing Manager & Team Assistant at TLC GmbH Tax
- Overall responsibility for the concept, setup, and further development of the digital learning modules of the afileon Learning Academy
- Strategic management of all social media channels – from content strategy to target group-specific implementation
- Trusted right hand to management in operational and company-wide initiatives
- End-to-end event management for seminars, workshops, and company events – from concept to performance review
- Central interface between management, specialist departments, clients, and external partners
Sandra Schustek
Self-employed as a Virtual Assistant
Last position:
Self-employed as a Virtual Assistant at Schustek – Digital Services GbR
Focus: back office organization, project management, customer management, human resources management, data maintenance, and document management
Veronika Jaschke
Virtual Assistant and Translator
Last position:
Virtual Assistant and Translator at Self-employed
- On-site office tasks in Tübingen and Reutlingen in different specialist areas
- Remote collaboration with a writing office, a marketing agency, as well as project-based cooperation with two different translation agencies and much more
Muhammad Bilal
Assistant Manager – ADC Support & Operations
Last position:
Assistant Manager – ADC Support & Operations at Habib Bank Limited
- Led a 5-member team to deploy mobile banking solutions for 500,000+ users, improving service efficiency by 30%.
- Collaborated with vendors to upgrade CRM systems, reducing technical errors by 25%.
- Conducted market analysis to identify fintech trends, influencing branch-level strategies.
Saskia Hagendorf
Author & Specialist Writer
Last position:
Author & Specialist Writer
- Regular specialist articles for working@office and other publications on topics like the assistant role, virtual collaboration, AI in assistance, New Work, and self-management.
- Co-author contributions in books like Chefsache Assistenz, Bullshit Bingo, and Digitales Management und Marketing.
Jana Kohler
Freelancer & Virtual Assistant
Last position:
Freelancer & Virtual Assistant at Self-employed
- Graphic and media design
- Project management
- SEO optimization / SEO content
- Website design / website programming / website maintenance
Christiane Sanders
Customer Service Freelancer
Last position:
Customer Service Freelancer at Sternglas GmbH
- Independently familiarized myself with and used a variety of tools daily, including the CRM tool Trengo, the ERP system Xentral, the Shopify platform, DHL Express and the DHL business customer portal, Slack as a virtual office, the Bretum returns portal, and the logistics provider's in-house software
- Responded to incoming customer inquiries via email, WhatsApp, and chat, handled complaints, and resolved issues in German and English
- Answered all questions related to products, the ordering and shipping process, and created return labels
- Took over the support phone during service hours and handled all telephone inquiries
Silke Stein
Personal Assistant, Private Assistant, Assistant, Secretary, PMO, Business Freelancer, Office Manager, Virtual Assistant
Last position:
Silke Stein | Founder at DIGITAL WORKERS
Digital Workers is a company that specializes in providing workshops and other services related to digital technology and automation. We offer a range of training programs and workshops designed to help individuals and businesses improve their digital skills and optimize their workflow. Our team of experienced professionals is dedicated to delivering high-quality training and support to our clients. Whether you are looking to learn new digital skills, enhance your existing knowledge, or implement automation solutions in your business, Digital Workers can provide the expertise and guidance you need. Contact us today to learn more about our services and how we can help you achieve your digital goals.
Dina Büscher
Group Corporate Responsibility Internship
Last position:
Group Corporate Responsibility Intern at Deutsche Telekom
- Implemented a project to record electricity consumption
- Assisted in calculating Scope 3 emissions
Piroska Hildebrandt
Virtual Assistant
Last position:
Virtual Assistant at Virtual Assistant
- Text creation, Proofreading, Concept
- SEO (On-/Off-Page)
- Document creation & management
- Organization
- Customer support (Phone, Email, Chat)
Discover over 15,000 top freelancers
Administrative Assistants statistics
Aggregated from the professional profiles of matched freelancers.
Experience
18 years
Position duration
3.1 years
Positions per freelancer
8
Top business areas
Operations, Customer Service, Marketing
Top industries
Professional Services, Information Technology, Tourism
Certification focus areas
Human Resources, Operations, Information Technology
Bachelor's degree or higher
79%
Master's degree or higher
43%
Doctorate
14%
Certifications per freelancer
2
Most common languages
German, English, French
Speak two or more languages
100%
Daily Rate Distribution
The chart shows how the daily rates of freelancers in this role are distributed, based on recent contracts on our platform. Each bar covers a rate range — its height shows how many freelancers charge within that range. Actual rates may vary depending on seniority level, experience, skill specialization, project complexity, and engagement length.
Average rates for Administrative Assistants & Seniority distribution
Rates are based on recent contracts and do not include FRATCH margin.
The average daily rate is the mean of all daily rates from recent contracts of comparable freelancers on our platform.
The median daily rate is the middle value of all daily rates — half of comparable freelancers charge less, half charge more. Unlike the average, it is barely affected by outliers.
Actual rates may vary depending on seniority level, experience, skill specialization, project complexity, and engagement length.
Frequently Asked Questions
Curious about FRATCH? Find the answers you need
A administrative assistant supports the practical work that keeps an office running. That usually includes calendar management, email handling, document preparation, travel booking, meeting support, and simple coordination with suppliers or colleagues. In some teams, the scope also includes office assistant tasks like filing, inbox cleanup, and data entry.
A freelance administrative assistant makes sense when you need support quickly, only for a defined period, or for a workload spike. It is also a good choice for projects, parental leave cover, onboarding periods, or teams that do not yet need a full-time role. You get flexibility without committing to a long-term headcount.
A strong administrative assistant is organized, careful, and easy to work with. You should look for clear written communication, good time management, confidence with Microsoft Office or Google Workspace, and a calm way of handling changes. Discretion matters too, especially when the assistant works with internal plans, client details, or payroll-related documents.
An administrative assistant usually focuses on broader office support and routine coordination. An executive assistant works closer to one senior leader and often handles more complex scheduling, stakeholder contact, and decision support. The two roles can overlap, but the executive assistant profile is usually more senior and more tightly tied to one person.
Both models work, depending on the tasks. A administrative assistant can handle email, scheduling, document work, and coordination remotely, while visitor handling, mail, or office setup may require on-site presence. In Germany, many companies use a hybrid setup so the assistant can support both digital and in-person needs.
Look closely at accuracy, confidentiality, and communication style. For an office assistant or secretary, ask how they manage competing priorities, how they handle unclear requests, and which tools they use every day. A good answer is specific, practical, and based on real office work rather than general claims.
Most administrative assistant work relies on Microsoft Office or Google Workspace, shared calendars, email tools, and PDF editing software. Depending on the company, CRM systems, expense tools, or document management platforms may also matter. The exact stack is less important than the ability to learn quickly and keep information clean.
Check how well the person turns messy instructions into a clear process. A strong administrative assistant gives structured updates, catches missing details, protects sensitive information, and finishes tasks without needing repeated reminders. Good sample work, a practical interview, and a short test task usually show the difference quickly.
The average hourly rate for Administrative Assistants in Germany is 76 €, which corresponds to a daily rate of about 605 € based on an 8-hour working day.
Of the freelancers working as Administrative Assistants in Germany, 79% hold at least a Bachelor's degree, 43% hold at least a Master's degree, and 14% hold a doctorate.
On average, freelancers working as Administrative Assistants in Germany have 18 years of professional experience, with a single engagement typically lasting around 3.1 years.
The most common languages among freelancers working as Administrative Assistants in Germany are German (100%), English (100%), and French (33%).
The most common industries among freelancers working as Administrative Assistants in Germany are Professional Services (89%), Information Technology (56%), and Tourism (39%).
The most common business areas among freelancers working as Administrative Assistants in Germany are Operations (100%), Customer Service (83%), and Marketing (72%).
FRATCH Administrative Assistants main locations
Our freelancers and interim experts are at home across the DACH region — available on-site in the major business hubs or fully remote. Choose a location to discover matched specialists, local market insights and up-to-date availability.
Berlin Hamburg Munich Cologne Frankfurt Stuttgart Dusseldorf Leipzig Dortmund Essen Bremen Dresden Hanover Nuremberg Request a Free Demo
Get in touch with the FRATCH team and we will get back to you within 4 hours.
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We always have the time for a call or email!
Philipp Thomaschewski
FRATCH CEO
