Andrea Otto - Department Secretary

Q: Where is Andrea based?

Andrea is based in Kölbingen, Germany .

Q: What languages does Andrea speak?

Andrea speaks the following languages: German (Native), English (Advanced) .

Q: How many years of experience does Andrea have?

Andrea has at least 22 years of experience. During this time, Andrea has worked in at least 12 different roles and for 13 different companies . The average length of individual experience is 2 years and 8 months . Note that Andrea may not have shared all experience and actually has more experience.

Q: What is Andrea's latest experience?

Andrea's most recent position is Department Secretary at R+Vre .

Q: What companies has Andrea worked for in recent years?

In recent years, Andrea has worked for R+Vre , Cogitanda Claims Services GmbH , TPR Legal , and Das A und O Für Ihr Büro .

Q: Which industries is Andrea most experienced in?

Andrea is most experienced in industries like Professional Services , Media and Entertainment , and Insurance . Andrea also has some experience in Construction .

Q: Which business areas is Andrea most experienced in?

Andrea is most experienced in business areas like Accounting , Customer Service , and Operations . Andrea also has some experience in Human Resources , Legal , and Sales .

Q: Which industries has Andrea worked in recently?

Andrea has recently worked in industries like Professional Services and Insurance .

Q: Which business areas has Andrea worked in recently?

Andrea has recently worked in business areas like Accounting , Operations , and Customer Service .

Recommended expert

Kölbingen, Germany

Check rate

Experience

Aug 2024 - Present

2 years

Department Secretary

R+Vre

Supporting department managers in day-to-day business
Travel expense statements
Office supplies management
Appointment management and coordination
Planning events and training sessions
Maintaining monitoring lists
Partial HR projects: onboarding new employees

Mar 2023 - Sep 2023

7 months

Cologne, Germany

Senior Management Assistant

Cogitanda Claims Services GmbH

Supporting managing directors in day-to-day business
Creating Excel overviews
Travel management and travel expense statements
Planning team events
Partial HR projects

Nov 2015 - Jan 2023

7 years 3 months

Frankfurt, Germany

Office Manager, Team Assistant

TPR Legal

Preparatory accounting
Processing and checking incoming/outgoing invoices
Booking business trips and travel expense statements
Communication with suppliers and external service providers
Managing office supplies
Creating overviews in Excel and Smartsheet (with workflow)
(Re)organizing filing systems
Organizing office processes
Onboarding new employees
Personnel management
Planning and carrying out trial days
Feedback and rejection interviews with applicants, including correspondence
Training new colleagues in all processes and various tools
Creating and maintaining digital files
Proofreading legal documents
Supporting lawyers
Document automation
Meeting minutes
Data entry and preparation
Deadline control

Apr 2014 - Present

12 years 4 months

Entrepreneur

Das A und O Für Ihr Büro

Office manager
Self-employed secretary
Financial accounting
Client list on request, incl. TPR Legal, Concence Gesellschaft für Marken und Marketing

Aug 2013 - Dec 2013

5 months

Wiesbaden, Germany

Project Support (temporary help)

R+V Rückversicherung

Supporting the manager with evaluations and interpretation of the data
Electronic preparation of documents and filing in the electronic archive
Travel preparations for underwriters
Paraphing documents and preparing them for signature
Cleaning up contracts and the portfolio management system
Creating Excel files
Comparing contract versions and marking relevant changes

Nov 2010 - Jan 2012

1 year 3 months

Sales Assistant

Tempton Business GmbH

Correspondence and quotations in German and English
Scheduling and monitoring appointments
Organizing and booking travel worldwide
Visa arrangements
Travel expense reports

Apr 2010 - Sep 2010

6 months

Hagen, Germany

Commercial Assistant in Inside Sales

Scafom Rux GmbH

Advising and selling scaffolding and scaffolding parts as well as accessories
Preparing quotations and order confirmations in German and English
Order processing

Aug 2008 - Oct 2009

1 year 3 months

Lünen, Germany

Secretary for Purchasing / Sales

Atrium Enterprises GmbH

Scheduling and monitoring appointments
Preparing quotations, general correspondence and other documents in German and English
Administration of intellectual property rights (patents, design and utility models)
Organizing and booking travel to the Far East

Nov 2007 - May 2008

7 months

Dortmund, Germany

Customer Service Representative

Grafisches Zentrum Dortmund GmbH

Jun 2003 - Jul 2007

4 years 2 months

Lünen, Germany

Commercial Assistant

Verband Druck & Medien Westfalen-Lippe e.V. bzw. Verband Druck + Medien Nordrhein-Westfalen e.V.

Feb 2003 - Oct 2003

9 months

Dortmund, Germany

Commercial Employee

Allbecon Personaldienstleistungen GmbH

Jun 2001 - Jan 2002

8 months

Dortmund, Germany

Commercial Employee

Scivias Gesellschaft für Personalmanagement

Jun 2000 - May 2001

1 year

Dortmund, Germany

Legal Assistant for Lawyers and Notaries

Law Office Himmelmann and Pohlmann

Industry Experience

See where this freelancer has spent most of their professional time.

Experienced in Professional Services, Media and Entertainment, Insurance, and Construction.

Professional Services

Media and Entertainment

Insurance

Construction

Business Area Experience

See which departments and functions this freelancer has contributed to most.

Experienced in Accounting, Customer Service, Operations, Human Resources, Legal, and Sales.

Accounting

Customer Service

Operations

Human Resources

Legal

Sales

Skills

Legal Background: Legal And Notary Assistant
Strong Organizational Skills
Quick To Learn
Flexible
Problem-Solver Mindset
Good User Skills In Outlook, Word, Excel, Contract Express, Trello, Citax
Expanded Basic Knowledge: Datev, Datev Unternehmen Online, Smartsheet, Wordpress, Google Sheets, Google Docs, Ms Teams, Chatgpt (Or Ai Assistant), Content Management, Social Media Management
Basic Knowledge Of Powerpoint, Html, Ra-Micro, Renoflex, Alphaoffice, Autodesk, Skype For Business, Productstream Professional, Merkator, Highq, Asist, Delphin, Cognos, Sharepoint
Driver'S License Class A And B
Typing Speed: 370 Keystrokes Per Minute
Fully Equipped Home Office With Fast Internet Connection, Printer, Scanner, Headset, Professional Office Chair, Height-Adjustable Desk

Languages

German

Native

English

Advanced

Education

Jul 1996 - Jun 2000

Rechtsanwälte Kowallik und Modersohn

Training as a legal and notary assistant · Legal and notary assistant · good

Certifications & licenses

Business English Level 1

London Chamber of Commerce and Industry (LCCI)

Driver's license class A and B

Statistics

Experience

Total positions 13

Experience in Professional Services 17 y

Avg length 2 y 5 m

Longest experience 12 y 3 m

Global Experience

Countries worked in 1 (Germany)

Primary country Germany

Expertise

Recent roles Department Secretary, Senior Management Assistant, Office Manager, Team Assistant

Main industries Professional Services, Media and Entertainment, Insurance

Main business areas Accounting, Customer Service, Operations

Qualifications

Certifications earned 2

Profile

Created

July 2025

Last Update

July 2026

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Frequently asked questions

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Andrea is based in Kölbingen, Germany.

Andrea speaks the following languages: German (Native), English (Advanced).

Andrea has at least 22 years of experience. During this time, Andrea has worked in at least 12 different roles and for 13 different companies. The average length of individual experience is 2 years and 8 months. Note that Andrea may not have shared all experience and actually has more experience.

Based on recent experience, Andrea would be well-suited for roles such as: Department Secretary, Senior Management Assistant, Office Manager, Team Assistant.

Andrea's most recent position is Department Secretary at R+Vre.

In recent years, Andrea has worked for R+Vre, Cogitanda Claims Services GmbH, TPR Legal, and Das A und O Für Ihr Büro.

Andrea is most experienced in industries like Professional Services, Media and Entertainment, and Insurance. Andrea also has some experience in Construction.

Andrea is most experienced in business areas like Accounting, Customer Service, and Operations. Andrea also has some experience in Human Resources, Legal, and Sales.

Andrea has recently worked in industries like Professional Services and Insurance.

Andrea has recently worked in business areas like Accounting, Operations, and Customer Service.

Andrea attended Rechtsanwälte Kowallik und Modersohn for Legal and notary assistant.

Andrea has 2 certificates. These include: Business English Level 1 and Driver's license class A and B.

Andrea is immediately available part-time for suitable projects.

Andrea's rate depends on the specific project requirements. Please use the Meet button on the profile to schedule a meeting and discuss the details.

To hire Andrea, click the Meet button on the profile to request a meeting and discuss your project needs.