Project Portfolio Management Experts in Cologne

• Development of the overall architecture
• Support for the respective workstreams in developing architectures in the areas of infrastructure, data centers, security, and network topology
• Management of the architect pool
• Support for program management in setting up the transformation project based on agile methods
• Consideration of regulatory requirements for IT projects in the federal administration

Project: Rollout of new infrastructure components

• Defined and managed the implementation of an overarching management framework with clear roles and responsibilities as part of the hardware rollout.
• Designed and established governance and control mechanisms, including the development of compliance requirements and processes for continuous quality assurance, supported by ServiceNow.
• Coordinated technical activities between service, infrastructure and specialist teams to ensure the smooth delivery and commissioning of printers and notebooks.
• Created a detailed rollout plan with specific timelines, milestones and responsibilities.
• Managed the procurement, delivery, testing, configuration, installation and on-site commissioning of hardware, including integration into existing IT systems.
• Established and continuously optimized processes for the procurement, distribution and use of printers and notebooks.
• Developed and implemented standardized provisioning processes, analyzed existing procedures, harmonized the processes involved and ensured compliance with security, compliance and quality requirements.
• Introduced agile methods to continuously improve the hardware provisioning process.
• Promoted collaboration through clear responsibilities and communication structures between internal IT teams and external service providers.
• Documented and monitored rollout progress, created rollout reports and tracked hardware implementation in real time.
• Supported change management and organized and delivered training sessions for end users.
• Created user manuals and online resources.
• Analyzed the existing hardware landscape, created hardware inventories, assessed current equipment and checked hardware compatibility.
• Developed detailed infrastructure mappings.
• Planned, organized and conducted structured interviews with key stakeholders and created requirements documents.

AI Strategy & Enablement for SMEs Management consulting – SMEs (e.g. marketing boutique, IT & office services)

Concept and delivery of structured AI introduction and strategy workshops for small and medium-sized businesses. Result: Practical AI status assessment, prioritized use case list, and management decision template as the basis for the next steps in the company’s AI development.

Activities

• Needs analysis and individual preparation of the consulting formats
• Facilitation of a structured AI status assessment including vision, mission, and target picture
• Identification and prioritization of relevant AI use cases and action fields
• Creation of management decision templates and roadmaps
• Raising awareness for opportunities, risks, and success factors of AI introduction
• Support for first customers with AI-supported automation scenarios
• Supporting people and teams through the change process of AI introduction (CM)

Methods / Tools / Technologies

Methods:

• AI status assessment & use case analysis
• Workshop moderation / facilitation
• Requirement Management
• Change Management (PROSCI)

Tools:

• Generative AI tools (e.g. ChatGPT, Claude)
• Automation/AI coding tools (e.g. n8n, Claude Code, Visual Studio, Antigravity)

Technologies:

• Prompt engineering
• AI workflow automation

• Design, rollout and initial population via AI of a cloud-based, group-wide central contract management database at the IT subsidiary of a leading European retailer, including integrated IT-supported contract processes
• Concept paper (pre-study) for operationalizing a central provider management (DORA, Supply Chain Act, EU Supply Chain Directive CSDDD) as part of the structural realignment of a digitalization partner within the Sparkassen-Finanzgruppe
• Strategic establishment of a new central unit, including drafting functional requirement specifications for contract and process management and a document management system for a digitalization partner of the Sparkassen-Finanzgruppe
• Strategic organizational study in the public sector to implement the maturity model under the Public Health Service Digital Pact (process evaluation, task analysis, SWOT analysis, staffing assessment)
• Interim IT project leadership for a private building society to restructure project organization during the technical and strategic-process redesign of central end-to-end processes on the new technology platform of the website for the largest nationwide mortgage broker
• Ensuring strategic and operational readiness of Hessian vaccination sites as a program management consultant in the politically sensitive "Vaccination IT" project for the Hessian Ministry for Integration and Social Affairs
• Interim management of the IT project portfolio with partner associations at a data center as part of the multi-year professional development plan and annual IT planning
• Migration of legacy data from merged regional banks into the system landscape and delivery pipeline of the entire bank to reduce costs and optimize the business portfolio
• Coaching a consulting firm in establishing and growing the credit topic in financial services banking by integrating innovative blockchain technology
• Strategic economic realignment of conference centers in the D-A-CH region for sustainable viability, considering profitability requirements, including negotiation mandate for the sale of a conference center at a non-profit organization

• Responsibility for the Individualization Initiative to develop and implement a new travel product category
• Setting up the cross-functional organization at strategic, tactical and operational levels
• Aligning the initiative with the company's strategic goals (OKRs)
• Preparing decision papers and recommendations for management and advisory board
• Operational management of the technology work package

• Network elements, network, operational and operator-related systems
• Supporting around 20 different products (managed agile)
• Requirements analysis and management (functional and non-functional)
• Test concept and planning (scope, test phases, effort, schedule, resources, organization, etc.)
• Aligning approach with clients and service providers
• Managing and assisting in creation of test cases for system, integration and end-to-end tests
• Guiding and supporting test execution
• Defect management and planning bug fixes with external providers
• Preparing and facilitating workshops
• Regular reporting and creating automated test reports
• Further development of agile testing methodology and configuration of supporting tools
• Conceptual support in developing a quality seal for rating product and service quality of internal and external providers
• Requirements engineering based on ISO/IEC 25010, Scrum, SaFE
• BMC Remedy, Atlassian Confluence, Atlassian Jira (including plugins Xray, Structure), Microsoft Office (incl. Visio), Obsidian, doxis document management system, Gitlab, Obsidian

• Business analysis
• Requirements management
• Project management
• Stakeholder management
• Team leadership

• Built a reporting structure with group brands, taking development platforms and global requirements into account; stakeholder management
• Identified needed KPIs, data sources and user requirements
• Developed, aligned and operationally implemented KPIs, aligned milestone plans
• Collected requirements for a heterogeneous tool landscape, interviewed stakeholders
• Managed implementation of Power BI dashboards, ensured technical operation
• Presented results at board level, moderated workshops, mitigated project risks

• Planning EXO migration

Development of a global cash flow management system, standardization of CF processes (13-week forecast, AP/AR/OPS, etc.) across several country organizations

Value contribution: digitalization and harmonization of CF processes, standardization and improved liquidity control

• Post-merger integration of 6 internationally acquired plants (USA, UK, France, China)
• QMS optimization and consulting

• Implementing project management
• Project portfolio management