Project specification
Project expertise
Description
For an established environment in media, technology, and services, an experienced support for the management team is being sought on a freelance basis. The role requires a proactive, highly organized personality who acts as the central interface between management, internal stakeholders, and external business partners. The tasks include administrative, organizational, and coordinating duties that are handled independently.
The aim of the project is to relieve the management team in day-to-day operations and ensure smooth communication and organization.
Main tasks:
- Support the editor-in-chief / management in day-to-day operations
- Preparation, coordination, and follow-up of internal and external appointments
- Independent organization of business trips, including travel planning and travel expense reports
- Calendar and appointment management, including prioritization of meetings
- Coordination of meetings, workshops, and events
- Creation and preparation of presentations, management documents, and decision templates
- Preparation of sessions and management meetings
- Communication with internal and external contacts at management level
- Support and hosting of guests and business partners
- Support with contract-related administrative processes and deadline management
- Review and tracking of invoices as well as support in approval processes
- Research, analysis, and preparation of complex issues
- Support in cross-functional projects and special topics
Requirements
Professional qualifications:
- Successfully completed degree or comparable qualification
- Several years of professional experience as an Executive Assistant, Assistant to the Managing Director, or in a comparable position
- Experience in creating professional presentations and management documents
- Confident use of MS Office (especially PowerPoint, Outlook, and Excel)
- Very good German skills, spoken and written; English skills are a plus
Personal skills:
- Strong organizational and communication skills
- Independent, structured, and reliable way of working
- Strong service orientation and discretion
- Analytical thinking and quick comprehension
- Strong sense of responsibility
- Professional presence at management level
- Ability to work in a team and a high degree of flexibility
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