Project specification
Period 8/3/26 - 11/14/26
Location Munich, Germany
Capacity from 90%
Daily rate up to 448€
Remote 40 - 60%
Languages
German (Advanced)
English (Advanced)
Project expertise
Industries
Information Technology Media and Entertainment
Areas
Operations Project Management
Description
For an established media, technology, and services environment, an experienced support role for management is sought on a freelance basis. The role requires a proactive, highly organized personality who acts as the central interface between management, internal stakeholders, and external business partners. The tasks include administrative, organizational, and coordinating activities that are handled independently.
The goal of the project is to relieve management in day-to-day operations and ensure smooth communication and organization.
Main tasks:
- Support for the editor-in-chief / management in day-to-day operations
- Preparation, coordination, and follow-up of internal and external appointments
- Independent organization of business trips, including travel planning and travel expense accounting
- Calendar and appointment management, including prioritization of appointments
- Coordination of meetings, workshops, and events
- Creation and preparation of presentations, management documents, and decision papers
- Preparation of meetings and management meetings
- Communication with internal and external contacts at management level
- Support and reception of guests and business partners
- Support with contract-related administrative processes and deadline management
- Review and follow-up of invoices as well as support with approval processes
- Research, analysis, and preparation of complex issues
- Support with cross-functional projects and special topics
Requirements
Professional qualifications:
- Successfully completed degree or comparable qualification
- Several years of professional experience as an Executive Assistant, Executive Management Assistant, or in a comparable position
- Experience in creating professional presentations and management documents
- Confident use of MS Office (especially PowerPoint, Outlook, and Excel)
- Very good German skills, spoken and written; English skills are an advantage
Personal competencies:
- Strong organizational and communication skills
- Independent, structured, and reliable working style
- Strong service orientation and discretion
- Analytical thinking and quick comprehension
- High sense of responsibility
- Professional demeanor at management level
- Ability to work in a team as well as high flexibility
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Frequently asked questions
The project is based in Munich, Germany.
The project preferably starts in August 2026 and is planned to end in November 2026 (3 months).
The project requires a commitment of 90 - 100% capacity (full-time).
The project offers 40 - 60% remote work.
The project offers a daily rate of up to 448€ which breaks down to an hourly rate of up to 56€/h.
The project requires the following languages: German (Advanced) and English (Advanced).
The project is related to the following industries: Information Technology and Media and Entertainment.
The project covers the following business areas: Operations and Project Management.
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