Interim Executive Assistant / Executive Management Assistant (m/f/d)

For an established media, technology, and services environment, an experienced support for the management team is sought on a freelance basis. The role requires a proactive, highly organized personality who acts as the key interface between management, internal stakeholders, and external business partners. The tasks include administrative, organizational, and coordination activities that are handled independently.

The goal of the project is to relieve management in day-to-day operations and ensure smooth communication and organization.

Main tasks:

• Support the editor-in-chief / management in day-to-day operations
• Preparation, coordination, and follow-up of internal and external appointments
• Independent organization of business trips, including travel planning and travel expense accounting
• Calendar and appointment management, including prioritization of appointments
• Coordination of meetings, workshops, and events
• Creation and preparation of presentations, management documents, and decision-making templates
• Preparation of meetings and management sessions
• Communication with internal and external contacts at management level
• Support and reception of guests and business partners
• Support in contract-related administrative processes and deadline management
• Review and follow-up of invoices as well as support with approval processes
• Research, analysis, and preparation of complex issues
• Support in cross-functional projects and special topics

Professional qualifications:

• Successfully completed degree or comparable qualification
• Several years of professional experience as an Executive Assistant, Executive Management Assistant, or in a comparable position
• Experience in creating professional presentations and management documents
• Confident use of MS Office (especially PowerPoint, Outlook, and Excel)
• Very good German skills, written and spoken; English skills are a plus

Personal skills:

• Strong organizational and communication skills
• Independent, structured, and reliable way of working
• Strong service mindset and discretion
• Analytical thinking and quick comprehension
• High sense of responsibility
• Professional presence at management level
• Ability to work in a team and high flexibility