Polina Poluyko - Document Manager

Q: Where is Polina based?

Polina is based in Nuremberg, Germany .

Q: What languages does Polina speak?

Polina speaks the following languages: Russian (Native), German (Advanced), English (Advanced) .

Q: How many years of experience does Polina have?

Polina has at least 19 years of experience. During this time, Polina has worked in at least 20 different roles and for 32 different companies . The average length of individual experience is 1 year and 7 months . Note that Polina may not have shared all experience and actually has more experience.

Q: What is Polina's latest experience?

Polina's most recent position is Document Manager at Engineering Group Construction Site Management SuedOstLink (InGe BM SOL) .

Q: What companies has Polina worked for in recent years?

In recent years, Polina has worked for Engineering Group Construction Site Management SuedOstLink (InGe BM SOL) , Schlütter's Echte! , EnBW Energie Baden-Württemberg , Framatome , and Novartis .

Q: Which industries is Polina most experienced in?

Polina is most experienced in industries like Energy , Manufacturing , and Chemical . Polina also has some experience in Construction , Real Estate , and Information Technology .

Q: Which business areas is Polina most experienced in?

Polina is most experienced in business areas like Information Technology , Product Development , and Operations . Polina also has some experience in Business Intelligence , Quality Assurance , and Project Management .

Q: Which industries has Polina worked in recently?

Polina has recently worked in industries like Energy , Construction , and Manufacturing .

Q: Which business areas has Polina worked in recently?

Polina has recently worked in business areas like Operations , Information Technology , and Quality Assurance .

Recommended expert

Nuremberg, Germany

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Experience

Dec 2024 - Present

1 year 8 months

Ahlen, Germany

Document Manager

Engineering Group Construction Site Management SuedOstLink (InGe BM SOL)

Operational implementation and handling of the document flow between internal and external partners (such as engineering, contractors, project management, certification body, claim management)
Formal review of documents in the document management system (thinkproject!)
Setting up and further developing SharePoints in the early, dynamic development phase of projects in close cooperation with the project teams

Aug 2024 - Nov 2024

4 months

Nuremberg, Germany

Commercial Employee

Schlütter's Echte!

Creating orders with SAP modules in cooperation with warehouse management
Reception duties
Preparation and follow-up of meetings
Communication with suppliers, visitors, partner companies, authorities, etc.

May 2024 - Aug 2024

4 months

Hamburg, Germany

Document Manager

EnBW Energie Baden-Württemberg

Operational implementation and handling of the document flow between internal and external partners (such as engineering, contractors, project management, certification body, claim management)
Formal review of documents in the document management system (thinkproject!)
Setting up and further developing SharePoints in the early, dynamic development phase of projects in close cooperation with the project teams
Optimization of processes in the documentation area during the development and construction of offshore wind farms

Feb 2024 - Apr 2024

3 months

Erlangen, Germany

Document Manager for Production Coordination

Framatome

Creation of project-specific final documentation for production orders in switch cabinet manufacturing
Creating new documents and metadata
Entry and registration of documents in the DOCUMENTUM database
Creating transmittal sheets
Formal review (QA) of documents
Initiating and tracking the approval workflow according to project requirements
Support for specialist departments in creating/managing documentation

Sep 2023 - Dec 2023

4 months

Nuremberg, Germany

IT Professional Junior

Novartis

Unpacking and inventorying new devices
Shipping parcels via the logistics portal
Project documentation (Access, Excel)
Follow-up of the project: communication with users, handover of old devices, entry of the same in the system, resetting of old devices

Nov 2022 - Aug 2023

10 months

Heroldsberg, Germany

Technical Writer

IPTE

Creation of operating manuals and electrical drawings for production equipment using Adobe FrameMaker and SolidWorks
Creation of bills of materials with Navision
Electronic filing, storage, and archiving of documentation
Printing documentation and filling binders
Proofreading English translations produced by external service providers

May 2022 - Nov 2022

7 months

Nuremberg, Germany

Assistant for Technical Affairs

IT System House of the Federal Employment Agency

Support for the team and the manager of the SEM4 department (data centers and basic infrastructure)
Procurement of literature from the specialist library (e.g. applicable standards and guidelines for IT operations)
Processing orders for licenses, consulting services, equipment, and materials for the data centers
Preparation and follow-up of meetings
Verification of performance records from external staff
Appointment management

Feb 2022 - Apr 2022

3 months

Weingarten, Germany

Project Assistant

Coperion GmbH

Creation and dispatch of transmittal orders for technical documentation using a SharePoint application

Sep 2021 - Jan 2022

5 months

Nuremberg, Germany

Technical Writer

A2 Doku GmbH

Creating and updating manuals in accordance with editorial guidelines and applicable standards in cooperation with the specialist departments
Independent research of relevant content
Structuring and modularizing existing content
Creating and editing technical graphics from CAD files
Support for existing customers

May 2021 - Aug 2021

4 months

Fürth, Germany

Software Tester

Siemens AG

Creation, optimization, and description of documentation for test processes in the TIA Portal

Nov 2020 - Apr 2021

6 months

Nuremberg, Germany

Employee for Certification and Technical Documentation

MaskTech GmbH

Project planning, creating and carrying out product tests
Creating documentation for certification according to Common Criteria
Maintaining operating system manuals
Working in DIN committees on the creation of ISO standards

Sep 2020 - Oct 2020

2 months

Nuremberg, Germany

Support Staff

Health Department Nuremberg

Communication with authorities
Telephone service (incoming and outgoing calls)
Database maintenance

Aug 2020 - Sep 2020

2 months

Nuremberg, Germany

Office Clerk

ALSTOM Energie GmbH

Creating repair orders in the company’s own SAP module
Checking repair orders
Filing

Feb 2020 - Apr 2020

3 months

Karlsruhe, Germany

Project Assistant

MIRO Mineral Oil Refinery Oberrhein Verwaltungs GmbH

Creating purchase requisitions in SAP
Assigning user functions and filing project-related documentation
Processing R&Is (copying, scanning, printing)
Processing technical documents (translating, formatting, creating graphics)

Sep 2019 - Nov 2019

3 months

Erlangen, Germany

Project Assistant

Edvance

Supporting the project management and the team
Organizing business trips and project meetings
Managing conference rooms
Bilingual correspondence (German, English) and communication with foreign partners, customers and employees
Appointment coordination

Apr 2019 - Aug 2019

5 months

Nuremberg, Germany

IT Support Employee

carriere & more - private Akademie Region Franken Nürnberg GmbH

Maintenance of the interactive learning platform Moodle
Entry and correction of learning content
Creation of automatic notifications for participants
Creation and administration of online courses

Mar 2019 - Apr 2019

2 months

Heidenheim, Germany

Translation Manager

PAUL HARTMANN AG

Coordination of multilingual translation projects
Obtaining quotes and awarding orders to translation agencies
Translating and proofreading texts
Proactive coordination with internal and external process stakeholders, including review and approval processes
Project management and creation of glossaries in the ACROSS translation application
QM management and documentation

Jun 2018 - Dec 2018

7 months

Erlangen, Germany

Project / Team Assistant

Siemens EM TS

Management of correspondence and preparation of meeting reports
Organization of internal and external meetings and creation of presentations
Management of follow-ups, answering inquiries, archiving
Processing of travel requests and travel expense reports
Organization of monthly project meetings and general office tasks (copying, scanning, faxing)
Support of the project team in creating documents and correspondence
Management and archiving of technical documentation with ThinkProject
Information research

Dec 2017 - May 2018

6 months

Nuremberg, Germany

Secretary

SiCrystal AG

Organization and monitoring of appointments and business processes
Internal and external correspondence
Support of project managers in all organizational matters
ISO-compliant organization and handling of project filing and technical documentation
Minute taking at meetings
Planning and execution of logistical measures for meetings

Nov 2017 - Nov 2017

1 month

Schwabach, Germany

Technical Editor

Niehoff Maschinenfabrik GmbH & Co. KG

Compilation and production of machine and plant operating manuals as well as spare parts lists
Preparation of documents for dispatch and archiving in the document management system
Checking the completeness of operating manuals and missing translations

Aug 2017 - Oct 2017

3 months

Nuremberg, Germany

Team Assistant

Jones Lang LaSalle

Supporting the project team with administrative tasks
Handling general secretarial tasks
Creating monthly reports, offers, as well as evaluations/analyses in German and English
Active support and assistance for the advertising community
Processing and managing contracts and forms

May 2017 - Jul 2017

3 months

Nuremberg, Germany

Software Tester

Rechenzentrum der Bundesagentur für Arbeit

Manual testing of form templates
ISTQB Certified Tester Foundation Level certification
Basic knowledge of agile work on TFS Server

Mar 2017 - Apr 2017

2 months

Erlangen, Germany

Team Assistant

Valeo Siemens eAutomotive GmbH

Managing and booking working time accounts with SAP R05
Creating purchase requisitions for procurement with SAP
Ordering travel supplies
Preparing travel expense reports and hospitality receipts
Managing rooms and administrative tasks

Sep 2015 - Mar 2017

1 year 7 months

Leinfelden-Echterdingen, Germany

Technical Editor

Bosch Power Tools

Editing and updating existing operating instructions with the XML-based editorial system TIM-RS
Creating and editing graphics with Corel Draw and Illustrator
Updating and creating layouts
Attending training sessions for TIM-RS, Adobe InDesign, and FrameMaker

Dec 2014 - Aug 2015

9 months

Erlangen, Germany

Technical Editor

Siemens Mobility

Editorial work with the Confluence editorial system
Creating, adapting, and translating (German-English) page content
Creating monthly statistics for internal users
Managing customer requests in the OTRS ticket system
Working with internal glossaries (Dragoman)

Jun 2014 - Dec 2014

7 months

Ansbach, Germany

Project Assistant

Hydrometer GmbH (Diehl Metering)

Technical data analysis
Translation of technical documentation between English, German, and Russian
Administrative and organizational support for the project team
Preparation of project-related reports

Jan 2012 - May 2014

2 years 5 months

Feucht, Germany

Technical Clerk

Atotech Deutschland GmbH

Creation, editing, and translation (German-English) of user manuals and electronic parts catalogs using Schema ST4 and Across
Editing technical drawings with Adobe Illustrator, Corel Draw, and Autodesk Inventor
Creation of bills of materials in MS Excel from SAP MM
Electronic filing, storage, and archiving of documentation with PRO.FILE

Oct 2008 - Oct 2011

3 years 1 month

Erlangen, Germany

Technical Secretary

AREVA NP

Maintenance of databases
Creation of SQL queries for MS Access databases
Creation of statistics and evaluations in MS Excel
Preparation of weekly and monthly reports on technical progress (English)
Document management with Documentum: creation and adaptation of templates, email distribution according to distribution rules

Jun 2008 - Sep 2008

4 months

Erlangen, Germany

Secretary

Siemens AG, SFS division

Booking travel and processing travel expense claims with internal SAP modules
Booking meeting rooms and hotel rooms
Bilingual correspondence (German, English)
Preparation of PowerPoint presentations

Aug 2007 - Jun 2008

11 months

Erlangen, Germany

Team Assistant

Siemens AG, PTD division

Booking travel and processing travel expense claims with Travel Net and Travel Expenses
Booking meeting rooms and hotel rooms
Preparation of PowerPoint presentations and MS Visio organizational charts
Organization and participation in an external seminar (English)
Bilingual correspondence (German, English) with employees and external partners

Mar 2007 - Jul 2007

5 months

Erlangen, Germany

Project Assistant

Siemens AG, PG division

Recording and sending technical drawings and documentation using SAP PDM
Creating, maintaining, and managing bilingual documentation lists (German, English) in Excel

Jan 2006 - Mar 2007

1 year 3 months

Wendelstein, Germany

Accounting Clerk

Beißer Co.

Posting business transactions with the DATEV Re/We program
Communication and correspondence with tenants, suppliers, notary offices, and law firms

Industry Experience

See where this freelancer has spent most of their professional time.

Experienced in Energy, Manufacturing, Chemical, Construction, Real Estate, and Information Technology.

Energy

Manufacturing

Chemical

Construction

Real Estate

Information Technology

Business Area Experience

See which departments and functions this freelancer has contributed to most.

Experienced in Information Technology, Product Development, Operations, Business Intelligence, Quality Assurance, and Project Management.

Information Technology

Product Development

Operations

Business Intelligence

Quality Assurance

Project Management

Skills

Office Programs (Word, Excel, Access, Powerpoint, Ms Visio, Outlook)
Programming Languages – C, Sql (Basic Knowledge)
Databases – Ms Access, Oracle (Basic Knowledge)
Graphics Software – Adobe Photoshop, Adobe Illustrator, Freehand, Adobe Acrobat Reader, Adobe Acrobat Professional, Corel Draw, Framemaker, Indesign
Business Software – Sap Pdm, Sap Fi, Sap R05, Sap Mm3
Accounting Software – Datev Re/We
Communication Software – Ms Outlook, Lotus Notes
Editorial Systems – St4 Schema, Confluence, Tim-Rs
Ticket System – Otrs
Document Management With Coedm (Documentum), Sharepoint, Thnkproject! And Sap Pdm
Travel Expense Reports And Travel Bookings With Sap R3 Siemens Internal Modules (Travel Net, Travel Expenses)
Creation And Editing Of Technical Documentation In Editorial Systems St4 Schema, Confluence (Web-Based), Tim-Rs (Xml-Based)
Creation Of A Wide Range Of Statistics And Evaluations In Excel Spreadsheet Software
Image Editing With Adobe Photoshop, Adobe Illustrator, Freehand, Adobe Acrobat Reader, Adobe Acrobat Professional, Corel Draw, Framemaker, Indesign

Languages

Russian

Native

German

Advanced

English

Advanced

Education

Mar 2003 - Jan 2005

CDI

Computer Science Clerk · Nuremberg, Germany

Sep 1989 - Jul 1994

St. Petersburg Theater Academy

Theater Scientist · Theater Studies · Saint Petersburg, Russian Federation

Sep 1984 - Jun 1988

Music High School

University Entrance Qualification · Music Teacher for Children's Music Schools · Saint Petersburg, Russian Federation

Certifications & licenses

ISTQB Certified Tester Foundation Level

SAP System Handling Foundation Level

Statistics

Experience

Total positions 32

Experience in Energy 7 y

Avg length 7 m

Longest experience 3 y

Global Experience

Countries worked in 1 (Germany)

Primary country Germany

Expertise

Recent roles Document Manager, Commercial Employee, Document Manager for Production Coordination

Main industries Energy, Manufacturing, Chemical

Main business areas Information Technology, Product Development, Operations

Qualifications

Certifications earned 2

Profile

Created

July 2025

Last Update

July 2026

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Frequently asked questions

Have questions? Find more information here.

Polina is based in Nuremberg, Germany.

Polina speaks the following languages: Russian (Native), German (Advanced), English (Advanced).

Polina has at least 19 years of experience. During this time, Polina has worked in at least 20 different roles and for 32 different companies. The average length of individual experience is 1 year and 7 months. Note that Polina may not have shared all experience and actually has more experience.

Based on recent experience, Polina would be well-suited for roles such as: Document Manager, Commercial Employee, Document Manager for Production Coordination.

Polina's most recent position is Document Manager at Engineering Group Construction Site Management SuedOstLink (InGe BM SOL).

In recent years, Polina has worked for Engineering Group Construction Site Management SuedOstLink (InGe BM SOL), Schlütter's Echte!, EnBW Energie Baden-Württemberg, Framatome, and Novartis.

Polina is most experienced in industries like Energy, Manufacturing, and Chemical. Polina also has some experience in Construction, Real Estate, and Information Technology.

Polina is most experienced in business areas like Information Technology, Product Development, and Operations. Polina also has some experience in Business Intelligence, Quality Assurance, and Project Management.

Polina has recently worked in industries like Energy, Construction, and Manufacturing.

Polina has recently worked in business areas like Operations, Information Technology, and Quality Assurance.

Polina attended CDI for Computer Science Clerk.

Polina has 2 certificates. These include: ISTQB Certified Tester Foundation Level and SAP System Handling Foundation Level.

Polina is immediately available full-time for suitable projects.

Polina's rate depends on the specific project requirements. Please use the Meet button on the profile to schedule a meeting and discuss the details.

To hire Polina, click the Meet button on the profile to request a meeting and discuss your project needs.