Klemens Hofmaier - Project Coordinator/PMO and Document Management Expert

Q: Where is Klemens based?

Klemens is based in Berlin, Germany .

Q: What languages does Klemens speak?

Klemens speaks the following languages: German (Native), English (Advanced) .

Q: How many years of experience does Klemens have?

Klemens has at least 6 years of experience. During this time, Klemens has worked in at least 12 different roles and for 12 different companies . The average length of individual experience is 1 year and 6 months . Note that Klemens may not have shared all experience and actually has more experience.

Q: What is Klemens's latest experience?

Klemens's most recent position is Project Coordinator/PMO and Document Management Expert at DAX40 company in the energy sector .

Q: What companies has Klemens worked for in recent years?

In recent years, Klemens has worked for DAX40 company in the energy sector , Corden Pharma Caponago , Freelance management consultant , Corden Pharma International , and Corden Pharma Frankfurt am Main .

Q: Which industries is Klemens most experienced in?

Klemens is most experienced in industries like Education , Pharmaceutical , and Professional Services . Klemens also has some experience in Information Technology , Energy , and Healthcare .

Q: Which business areas is Klemens most experienced in?

Klemens is most experienced in business areas like Quality Assurance , Project Management , and Information Technology . Klemens also has some experience in Sales , Strategy , and Audit .

Q: Which industries has Klemens worked in recently?

Klemens has recently worked in industries like Education , Pharmaceutical , and Professional Services .

Q: Which business areas has Klemens worked in recently?

Klemens has recently worked in business areas like Quality Assurance , Project Management , and Information Technology .

Recommended expert

Berlin, Germany

Experience

Jul 2025 - Dec 2025

6 months

Project Coordinator/PMO and Document Management Expert

DAX40 company in the energy sector

Consolidation and standardization of time, cost, and status reports as well as the master schedule for multiple parallel construction projects
Migration and maintenance of project-relevant data such as schedules, costs, and risks in the central project management tool
Creation and analysis of reports to gain project insights
Requesting, filing, and structured management of reports and plans in coordination with internal stakeholders according to internal guidelines
Maintenance, tracking, and updating of task lists and Planner boards from internal project meetings
Analysis of existing document structures (e.g., file shares, SharePoint, OneDrive) and development of a migration plan into a new SharePoint structure
Co-development of the new DMS structure
Planning and conducting training sessions for employees on using the new repository

Jan 2025 - Dec 2025

1 year

Italy

LMS/DMS Consultant (d.velop DMS Process Consultant)

Corden Pharma Caponago

Conducting D3 software key user trainings
Direct D3 software consulting

Nov 2024 - Present

1 year 5 months

Freelance management consultant

Project Management
QA Assistance
Training Management
Document Management
Audit/Inspection Preparation

Sep 2024 - Dec 2024

4 months

Global Process Owner Business

Corden Pharma International

Rollout of the LMS/DMS (d.velop) system for Corden Pharma International and Corden Pharma Caponago (700 employees)
Transfer and validation of system documentation from the local site to global
Acting as the interface between the global team and local sites (Caponago, Fribourg, and Frankfurt)
Creation of training documents for the document management system and training of global and local employees

Jan 2024 - Feb 2025

1 year 2 months

QA Consultant / Document Specialist

Corden Pharma Frankfurt am Main

Implementation and training of a new learning management and document management system (d.velop LMS/DMS) for the Frankfurt am Main site (70 employees)
Conducting user acceptance tests (UAT)
Preparation and execution of an official inspection to obtain the GMP certificate (notetaker and SME for DMS and LMS)
Creation and optimization of standard operating procedures (SOPs) for process improvement
Management of qualification documents, including review for completeness, approval, and archiving (GMP)
Preparation and maintenance of qualification lists for systematic documentation
Management of training materials, tracking of training lists, ensuring employee training, and archiving training documents
Support of Customer Audits (Back Office and SME)

Jun 2023 - Jan 2024

8 months

Project Assistant (PMO) for implementing an IT project

DAX 40 company

Support planning project phases including IT work packages
Coordinate project schedule with team leads and all stakeholders
Cover all PM disciplines: project scheduling, detailed work plan, risks, issues, budget and costs, testing and handover
Prepare and moderate steering committee meetings
Assist in implementing improved time tracking for Taiwan in coordination with the local plant expansion
Manage project scope changes and adjust timeline for project milestones in MS Project (setup, testing, data migration, go-live, hypercare)

Apr 2023 - Jul 2023

4 months

Project Manager (PMO)

International Health Summit

Conduct market research and develop a comprehensive event concept
Create materials for sponsors and partners
Coordinate and act as liaison for internal and external stakeholders in collaboration with a project partner

Mar 2023 - Nov 2024

1 year 9 months

Consultant

SILREAL GmbH

Platform management
Business development and account management
Internal restructuring
Project management

Mar 2023 - May 2023

3 months

Technical support and preparation for a trip to China

Federal Ministry of Health

Network with different stakeholders
Identify relevant private and public health institutions in Hong Kong
Exchange with Chinese institutions

Feb 2022 - Jun 2022

5 months

Project Lead for LMS Rollout in Germany

Unnamed Project

Manage project control and report to the global team
Execute and support the rollout using MS Project
Analyze and assess changes

Jan 2021 - Present

5 years 3 months

Volunteer Speaker

FOS Landsberg am Lech

Aug 2020 - Dec 2022

2 years 5 months

Working Student in Quality Management & Compliance (GMP)

CSL Vifor

Maintenance of the Learning Management System
Handling complaints and returns
Creating trend analyses
Training other working students
General administrative tasks

Industry Experience

See where this freelancer has spent most of their professional time.

Experienced in Education, Pharmaceutical, Professional Services, Information Technology, Energy, and Healthcare.

Education

Pharmaceutical

Professional Services

Information Technology

Energy

Healthcare

Business Area Experience

See which departments and functions this freelancer has contributed to most.

Experienced in Quality Assurance, Project Management, Information Technology, Audit, Human Resources, and Operations.

Quality Assurance

Project Management

Information Technology

Audit

Human Resources

Operations

Summary

As a dedicated project coordinator and specialist in document and learning management systems (DMS/LMS), I bring extensive experience from regulated industries like pharmaceuticals (GMP) and energy. In projects at international companies, I have supported both global rollouts and cross-site consolidations – from setting up and optimizing audit-compliant DMS/LMS structures to planning and carrying out employee training.

My profile combines classic project management skills with a deep understanding of quality assurance, structured data management, and sustainable knowledge transfer. With an academic background in business psychology and a strong affinity for process optimization and stakeholder communication, I can efficiently implement complex requirements and empower teams in dynamic project environments.

Skills

Microsoft Office (Word, Powerpoint, Excel, Sharepoint, Planner)
Planning Tools (Notion, Trello)
Crm (Hubspot)
D.velop D3
Autodesk Construction Cloud (Acc)
Linkedin Sales Navigator
Canva
Wix

Languages

German

Native

English

Advanced

Education

Sep 2019 - Nov 2022

HS Fresenius Munich

Bachelor of Science in Business Psychology · Business Psychology · Munich, Germany

Sep 2016 - Jun 2019

FOS Landsberg am Lech

Advanced Technical College Entrance Qualification · Social Studies · Landsberg am Lech, Germany

Feb 2013 - Jul 2016

Private Business School Weilheim

Secondary School Diploma · Weilheim in Oberbayern, Germany

Certifications & licenses

GMP Certificate

Statistics

Experience

Total positions 12

Experience in Education 5 y

Avg length 1 y 3 m

Longest experience 5 y 2 m

Global Experience

Countries worked in 1 (Italy)

Primary country Italy

Expertise

Recent roles Project Coordinator/PMO and Document Management Expert, LMS/DMS Consultant (d.velop DMS Process Consultant), Freelance management consultant

Main industries Education, Pharmaceutical, Professional Services

Main business areas Quality Assurance, Project Management, Information Technology

Qualifications

Highest degree Bachelor

Certifications earned 1

Profile

Created

October 2025

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Frequently asked questions

Do you have questions? Here you can find further information.

Where is Klemens based?

Klemens is based in Berlin, Germany.

What languages does Klemens speak?

Klemens speaks the following languages: German (Native), English (Advanced).

How many years of experience does Klemens have?

Klemens has at least 6 years of experience. During this time, Klemens has worked in at least 12 different roles and for 12 different companies. The average length of individual experience is 1 year and 6 months. Note that Klemens may not have shared all experience and actually has more experience.

What roles would Klemens be best suited for?

Based on recent experience, Klemens would be well-suited for roles such as: Project Coordinator/PMO and Document Management Expert, LMS/DMS Consultant (d.velop DMS Process Consultant), Freelance management consultant.

What is Klemens's latest experience?

Klemens's most recent position is Project Coordinator/PMO and Document Management Expert at DAX40 company in the energy sector.

What companies has Klemens worked for in recent years?

In recent years, Klemens has worked for DAX40 company in the energy sector, Corden Pharma Caponago, Freelance management consultant, Corden Pharma International, and Corden Pharma Frankfurt am Main.

Which industries is Klemens most experienced in?

Klemens is most experienced in industries like Education, Pharmaceutical, and Professional Services. Klemens also has some experience in Information Technology, Energy, and Healthcare.

Which business areas is Klemens most experienced in?

Klemens is most experienced in business areas like Quality Assurance, Project Management, and Information Technology. Klemens also has some experience in Sales, Strategy, and Audit.

Which industries has Klemens worked in recently?

Klemens has recently worked in industries like Education, Pharmaceutical, and Professional Services.

Which business areas has Klemens worked in recently?

Klemens has recently worked in business areas like Quality Assurance, Project Management, and Information Technology.

What is Klemens's education?

Klemens holds a Bachelor in Business Psychology from HS Fresenius Munich.

Does Klemens have any certificates?

Klemens has 1 certificate: GMP Certificate.

What is the availability of Klemens?

Klemens is immediately available for suitable projects.

What is the rate of Klemens?

Klemens's rate depends on the specific project requirements. Please use the Meet button on the profile to schedule a meeting and discuss the details.