Olga B.-AI Expert & Digital Transformation Consultant
Check rate
Experience
Project Manager, Business Analyst & AI Expert
Goal: Select and introduce an AI operating system, build a structured knowledge base, and develop AI agents and skills to increase efficiency across the entire company
- Analyzed requirements and evaluated suitable AI operating systems based on the company’s specific needs
- Designed and built a central knowledge base as the foundation for AI-supported processes
- Developed and configured AI agents and skills for recurring business processes
- Used prompt engineering to generate precise, context-specific outputs from AI agents
- Personally coached the founders and employees on using AI independently and effectively
- Managed the overall project, including planning, prioritization, and progress tracking
- Documented the solutions used and created usage concepts for sustainable operation
Tools: Langdock, SharePoint, prompt engineering, AI agents, AI skills
AI Consultant & AI Agent Builder
Goal: Develop AI agents in Microsoft Copilot to automate contract and proposal creation
- Analyzed existing contract and proposal processes and identified automation potential
- Designed and developed AI agents in Microsoft Copilot for automated document creation
- Configured skills and used prompt engineering to generate precise, context-specific outputs
- Built template and knowledge bases to support the AI agents (SharePoint integration)
- Tested, quality-assured, and approved the AI-generated documents
- Trained and coached the specialist departments on using the new AI agents
Tools: Microsoft Copilot, SharePoint, prompt engineering, Jamie, AI agents, AI skills
PMO
Goal: Change the telephony provider and complete the transition of the telecommunications infrastructure, including voice recording and the call center
- Supported the selection of the new telecommunications provider – requirements analysis, evaluation criteria, and decision proposal for management
- Supported overall project management, including planning, coordination, control, and reporting to management
- Coordinated and managed the entire transition, including replacement of the existing telephony systems, voice recording systems, and call center infrastructure
- Planned and monitored the migration phases in close coordination with the new provider, internal IT departments, and specialist departments
- Managed stakeholders across internal specialist departments, IT, and external service providers
- Coordinated the technical migration and implementation by external service providers
- Ensured smooth operations during the transition – risk management and escalation management
- Supported the testing and hypercare phases after go-live and ensured a structured handover to operations
Tools: MS Teams, SharePoint, idgard, Avaya
Project Manager & Business Analyst
Goal: Introduce a company-wide AI operating system to optimize legal and administrative processes
- Managed the overall project, including planning, control, and coordination of all project activities
- Analyzed legal and administrative workflows as well as information and documentation structures
- Configured AI agents using targeted prompt engineering to generate precise, context-specific answers
- Designed a central knowledge platform (SharePoint-based), including role and permission concepts
- Conducted functional tests and training and created system documentation
Tools: Langdock, SharePoint, Microsoft 365, AI agents, prompt engineering, Notion
Business Analyst & Sub-Project Manager
Goal: Analyze and document Standard Operating Procedures (SOPs) in preparation for ISO certification
- Conducted an in-depth analysis of existing end-to-end processes in warehousing and logistics
- Modeled warehouse processes in BPMN and developed a clear, ISO-compliant SOP structure
- Coordinated and prioritized requirements with relevant stakeholders
- Supported the specialist departments during the change process and prepared for certification
Tools: BPMN, Visio, Lucidchart, SharePoint, SAP S/4HANA
Project Manager & Business Analyst
Goal: Selection and implementation of digital tools to automate internal processes and optimize quotation processes
- Business process modeling and documentation of existing processes
- Requirements analysis and selection of a tool for automated cost estimate creation (including MVP implementation)
- Evaluation and comparison of digital tools to increase internal efficiency
- C-level stakeholder management in Munich and Paris
- Preparation and presentation of data-based decision templates
Tools: Confluence, Jira, BPMN, Langdock, Prompt Engineering, Cognigy.AI
Sub-Project Manager, Business Analyst & Requirements Engineer
Goal: Implementation of a Transport Management System in 12 international business units
- Planning and management of resources, time budgets and sub-projects, including controlling
- Coordination of business requirements and stakeholders in an international environment
- Analysis and modeling of Order-to-Cash processes and derivation of business requirements
- Design of a cross-country document management system
- End-to-end test management along core processes, including process simulations
- Regular reporting to management on progress, risks and measures
Tools: BPMN, UML, SAP, TMS (m-ware), Confluence, Jira, Visio, Lucidchart, Scrum, Kanban, UnifiedPost, Convotis
Management Consultant – Digital Transformation
- Consulting in Digital Transformation in areas of Travel, Transport and Logistics
- Business analyst and Project manager
- Process development and optimization
- IT requirements management including collection, documentation and specification of functional requirements in coordination with internal and external stakeholders
- Test management and execution including error analysis, documentation and communication of identified errors as well as testing of error corrections
Business Analyst
- Test management and execution of a customer-specific SAP solution for split deliveries and assigning the correct temperature-controlled shipping method based on material properties and interfaces to the warehouse
- Creation, processing and documentation of test cases
- Error analysis, documentation and communication of identified errors as well as testing of error corrections
- Support with the implementation of new SAP functions
- After-go-live analysis of optimization opportunities
Industry experience
See where this freelancer has spent most of their professional time.
Experienced in Transportation, Tourism, Professional Services, Information Technology, Banking and Finance, and Biotechnology.
Business area experience
See which departments and functions this freelancer has contributed to most.
Experienced in Information Technology, Project Management, Operations, Quality Assurance, Legal, and Logistics.
Summary
Business consultant and AI expert with over 10 years of experience in project management, business analysis, and digital transformation:
- Project leadership & management (traditional, agile, hybrid) – from requirements analysis to go-live
- Business analysis, process modeling & requirements management (IREB-certified)
- AI integration: tool selection, agent development, prompt engineering & team coaching
- C-level stakeholder management – clear, pragmatic, effective
Skills
Project Management: Traditional (Waterfall), Agile (Scrum Psm I, Kanban), Hybrid, Safe, Project Controlling, Reporting
Business Analysis: Requirements Gathering & Prioritization, Cpre-Certified (Ireb), User Stories, Functional Concepts, Specifications
Process Modeling: Bpmn, Uml, Epc, Data Flow Diagrams – From High-Level Design To Iso-Compliant Sops
Ai & Automation: Ai Agents (Copilot, Chatgpt, Langdock, Claude), Prompt Engineering, Ai Tool Selection, Use Case Roadmapping, Ai Operating Systems
Test Management: End-To-End Test Management, Test Strategy, Test Design, Uat, Integration Testing
Erp / Tms: Sap R/3 (Mm & Sd Modules), Tms (As400, M-Ware)
Collaboration Tools: Jira, Confluence, Sharepoint, Ms Teams, Miro, Power Automate
Knowledge Management: Building Knowledge Bases, Sharepoint Architectures, Documentation Concepts, Governance
Financial And Legal Services
Information Technology
Logistics & Supply Chain Management
Industry And Consumer Goods
Life Sciences
Microsoft Copilot (Agent Development)
Langdock (Ai Operating System, Skills, Agents)
Chatgpt / Gpt-4o (Prompting, Use Cases, Agents)
Claude & Gemini (Model Comparisons)
Cognigy, Gamma, Notebooklm, Jamie
Power Automate (Workflow Automation)
Languages
Education
FOM University of Applied Sciences for Economics and Management
MSc Business Consulting & Digital Management · Business Consulting & Digital Management · Munich, Germany
University of Applied Sciences BFI Vienna
BA European Economics and Business Management · European Economics and Business Management · Vienna, Austria
Certifications & licenses
EU AI Act in Brief: Startups Edition
appliedAI Institute for Europe gGmbH
Mentor, AI Talent Program
Frankfurt School Blockchain Center
Certified AI Expert in Business
Columbia University
Certified Prompt Engineer
CPEFPC
Distributed Ledger Technology (DLT) Program
Statistics
Experience
Global experience
Expertise
Qualifications
Profile
Frequently asked questions
Have questions? Find more information here.
Olga is based in Munich, Germany and can operate in on-site, hybrid, and remote work models.
Olga speaks the following languages: Russian (Native), German (Advanced), English (Advanced), Italian (Advanced), Spanish (Elementary).
Olga has at least 4 years of experience. During this time, Olga has worked in at least 8 different roles. The average length of individual experience is 5 months. Note that Olga may not have shared all experience and actually has more experience.
Based on recent experience, Olga would be well-suited for roles such as: Project Manager, Business Analyst & AI Expert, AI Consultant & AI Agent Builder, PMO.
Olga's most recent position is Project Manager, Business Analyst & AI Expert.
Olga is most experienced in industries like Transportation, Tourism, and Professional Services. Olga also has some experience in Information Technology, Banking and Finance, and Biotechnology.
Olga is most experienced in business areas like Project Management, Information Technology, and Operations. Olga also has some experience in Quality Assurance, Legal, and Business Intelligence.
Olga holds a Master in Business Consulting & Digital Management from FOM University of Applied Sciences for Economics and Management and a Bachelor in European Economics and Business Management from University of Applied Sciences BFI Vienna.
Olga has 7 certificates. Among them, these include: EU AI Act in Brief: Startups Edition, Mentor, AI Talent Program, and Certified AI Expert in Business.
Olga is immediately available part-time for suitable projects.
Daily rate distribution
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Average rates for similar positions
Rates are based on recent contracts and do not include FRATCH margin.
The average daily rate is the mean of all daily rates from recent contracts of comparable freelancers on our platform.
The median daily rate is the middle value of all daily rates — half of comparable freelancers charge less, half charge more. Unlike the average, it is barely affected by outliers.
Calculated based on our freelancers’ daily rates as of 27 Sep 2026. Actual rates may vary depending on seniority level, experience, skill specialization, project complexity, and engagement length.
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