Microsoft Outlook Experts in Vienna
for smarter email and calendar workflows, matched in minutes with vetted freelancersHire experts who configure Microsoft Outlook, streamline Exchange and Microsoft 365 environments, and automate calendars, mailboxes and collaboration workflows. FRATCH matches you quickly and precisely with vetted, available freelancers.
Meet FRATCH Experts in Vienna, who have recently used Microsoft Outlook
Thomas P.
Last position:
Change Manager / Sales Transformation at SEFE
- Organizational Change Management as part of a group-wide, supranational sales transformation, serving as the core of a broad restructuring of business-critical areas, with end-to-end control of the change process and long-term embedding and securing the future readiness of sales.
- Initiation and end-to-end steering of the sales transformation program, including in-depth analysis to identify, assess, and strategically involve all relevant stakeholders, making tactical use of their specific business interests and influence.
- Conducting advanced, detailed change impact analyses to predict the organizational effects of the transformation, deriving a tailored change strategy, and developing a change roadmap and a change story as the core narrative of the campaign.
- Designing and implementing an integrated communication and action plan to ensure maximum transparency, effectively manage unspoken expectations, and actively guide a change process that is clear and understandable for all stakeholders.
- Active management of all transformation phases, including the setup of robust monitoring mechanisms for continuous progress analysis and forecasting based on recommended and jointly defined KPIs.
- Establishing an agile analysis and adjustment cycle to continuously assess the effectiveness of implemented measures, identify challenges early, and fine-tune the change strategy in time.
- Conducting precise gap analyses to identify skill gaps in the sales team in the context of the new strategic direction, and deriving and developing targeted qualification measures (e.g. coaching, training).
- Comprehensive reduction of resistance to change by turning opposing stakeholder mindsets into proactive change-driving change ambassadors.
- Deep and sustainable realignment of sales structures and processes in full alignment with the company’s overall goals.
- Qualitative and quantitative improvement of sales efficiency and performance as a direct result of the implemented transformation initiatives and capability-building programs.
John A.
Last position:
Software Developer and DevOps Engineer at Bundesrechenzentrum (BRZ)
Refactoring and improving core APIs; implementing client change requests. Setting up metrics, traces, and logs monitoring infrastructure to support operations. Designing GitOps deployment and infrastructure as code. Applications and systems configuration in ArgoCD and Openshift. Confluence documentation of design, approach, and solution. Tech Stack: Java 8 & 21, Spring framework, JSP, JavaScript, Bash scripts, SQL, Grafana Stack, OpenTelemetry, Docker, DB2, Maven, Kubernetes Kompose.
Plamen M.
Last position:
Head of Service & Operations Management at Raiffeisen Bank International
- Shaping service management framework as part of head office of RBI
- Service owner overseeing IT cloud services, accountable for overall quality, lifecycle, and success
- Managing customer relationships and satisfaction for 10 business units ensuring smooth business continuity and operations
- Single point of contact and service/process owner providing T-shaped expertise in IT domains, cloud platforms and services (AWS, Azure, Kubernetes, Salesforce, ServiceNow, Jira, Orca, CRM, GitHub, SFMC)
- ITSM/ITIL implementation and mentoring including design, definition, mapping, and execution
- Change and release management, UAT/test assurance, major incident management, SDLC management
- Managing regulatory and audit requirements, DORA, GDPR, ITPF compliance and reporting
- Acting as a point of escalation for complex customer issues, resolving conflicts, fostering a customer-centric culture
- People management: leading and managing service delivery teams, DevOps, vendors, and third-party teams
- Cross-tribe service delivery and contract management: KPIs, SLAs, OLAs, RPO, RTO, BCM/SCM management
- Agile/Scrum process delivery governance, stakeholder communication, and budget/cost management
Matthias K.
Last position:
Business Architect at E5GTEC
- Analysis of extended requirements related to existing controllers in an industrial plant
- Creating concepts for storing and visualizing sensor data
- Communication with PLCs
- Microservice architecture
- Unified architecture
- AI-based evaluations of sensor data
- Technologies used: .NET 8, Minimal API, Postgres, MQTT, RabbitMQ
Gudrun G.
Last position:
Central Procurement, Paper Industry at Anonymous
- EUDR/EUTR system adaptation
- Training
- Process optimization / central procurement
- Framework agreements
Lenny S.
Last position:
Senior Associate, Advisory at KPMG Austria GmbH
- Taking on lateral project leadership, project management and PMO tasks in diverse projects focusing on organizational development, sustainability, change management and strategy implementation
- Supporting projects through designing, planning and facilitating workshops, as well as conducting complex data analyses to derive strategic recommendations and prepare management reports
- Leading internal onboarding for the entire Advisory division and supporting the delivery of international strategy training sessions
Wilhelm L.
Last position:
Office365 2nd Level Support at Freelance Work
- Support for Excel, Word, PowerPoint, Access, Outlook Classic, Outlook Web Access (OWA), New Outlook, and Teams
- Resolving critical OneDrive and SharePoint synchronization problems, including Windows drive error checks
- Conducting focused training to reduce user errors and increase awareness of potential issues
Svyatoslav R.
Last position:
VP of Operations at Mindojo & Plingo
- Plingo ESL app development: Contributed significantly to the development and launch of Plingo, an innovative ESL application designed for kids. Orchestrated the assembly and development of a dedicated engineering team, steering the product from inception to its successful market introduction. The app got 2 million downloads and consistently positive reviews. Acknowledged internationally, Plingo was a finalist in the 2024 Kidscreen and Bett awards and was honored in Israel's national competition for language learning innovation.
- Team leadership & operational improvement: Oversaw the expansion and operational scaling of the company, growing the team from 10 to 50 members. Coordinated efforts across product management, engineering, and content production to improve efficiency and expand operational capacity.
- Customer engagement & feedback: Launched targeted user engagement initiatives, such as surveys and interviews, maintaining a high customer satisfaction rate of 4.8/5. Applied data-driven approaches to refine development processes, shortening product time to market and increasing organizational transparency.
Büsra C.
Last position:
Operations Manager at Barth Riesenrad GmbH
- Operational management of the take-away stand
- Purchasing, price comparisons, ordering goods and materials
- Quality control and ensuring compliance with legal requirements
- Staff training, shift scheduling and team point of contact
- Implementing own ideas and management directives
- Troubleshooting supply shortages, IT issues and staff absences
Veronika H.
Last position:
Manufacturing Lead at GI.HU (Genetic Immunity) Kft.
- Technology and operational leader for R&D and GMP manufacturing and contract manufacturing activities of the product candidate
- Successful screening and selection of CMOs and CDMOs, establishment of workflows
- Completed risk assessments and gap analyses in relation of the production activities
- Acting as key contact point for CMOs, CDMOs and other contractors; managing and leading negotiations
- Analysis of the current technology of the product candidate (drug substance with biotechnological origin, excipient polymer and related nano formulation) and the medical device; technology optimization, critical parameter setting
- Technology related gap- and risk analysis, decision management, project management and prioritization
- Crisis management and solution setup by critical parameter analysis and investigation of critical quality attributes of the processes
- Definition and selection of the related and needed quality control setup (evaluation of QC tests, specification set up according to relevant guidelines)
- GMP related activities: deviation, change control and OOS management, compilation of GMP related documentation (SOP, WI, etc.)
Michael H.
Last position:
Voest AG
SAP S/4HANA authorizations: Project NEXUS, implementation of the authorization concept for Voest branch
Implementation of the authorization concept for Voest Bulgaria for the SAP modules FI, AM, CO, MM, SD, PP, PM, PS, QM, WM and Fiori
Design, definition and implementation in the rollout
Discover over 15,000 top freelancers
Statistics of experts using Microsoft Outlook
Aggregated from the professional profiles of matched freelancers.
Experience
21 years
Position duration
3 years
Positions per freelancer
13
Top business areas
Project Management, Information Technology, Operations
Top industries
Information Technology, Professional Services, Energy
Certification focus areas
Information Technology, Customer Service, Project Management
Bachelor's degree or higher
70%
Master's degree or higher
70%
Certifications per freelancer
4
Most common languages
German, English, Spanish
Speak two or more languages
100%
Based on our profile pool as of 19 Sep 2026.
Daily rate distribution
The chart shows how the daily rates of freelancers in this technology in Vienna are distributed, based on recent contracts on our platform. Each bar covers a rate range — its height shows how many freelancers charge within that range.
Average rates of experts in Vienna using Microsoft Outlook
Rates are based on recent contracts and do not include FRATCH margin.
The average daily rate is the mean of all daily rates from recent contracts of comparable freelancers on our platform.
The median daily rate is the middle value of all daily rates — half of comparable freelancers charge less, half charge more. Unlike the average, it is barely affected by outliers.
Calculated based on our freelancers’ daily rates as of 19 Sep 2026. Actual rates may vary depending on seniority level, experience, skill specialization, project complexity, and engagement length.
Microsoft Outlook experts industry focus
See which industries our matched freelancers work in most often — every figure is calculated live from the freelancers on FRATCH.
- Information Technology (73%)
- Professional Services (45%)
- Energy (36%)
- Banking and Finance (36%)
- Food and Beverage (36%)
- Healthcare (36%)
- Transportation (36%)
- Manufacturing (36%)
Please note that freelancers can work across multiple industries, so percentages overlap.
About the technology
What Outlook does
Microsoft Outlook is a communication and scheduling application for email, calendars, contacts, tasks and shared mailboxes. It is commonly used with Microsoft Exchange and Microsoft 365 to coordinate teams, manage business correspondence and keep meetings aligned across desktop, web and mobile clients. Strong implementations connect Outlook to the wider Microsoft workplace.
Core ecosystem
Outlook work often reaches beyond the inbox. Specialists understand Exchange Online, Microsoft 365 administration, Microsoft Entra ID, Teams, SharePoint and Microsoft Graph. They may also work with Power Automate, PowerShell, Outlook add-ins and security controls for retention, permissions, authentication and data governance.
- Configure mailboxes, aliases, shared mailboxes and distribution lists
- Set up calendars, room resources, delegation and scheduling policies
- Connect Outlook workflows with Teams, SharePoint and business systems
- Automate recurring actions with Graph, PowerShell or Power Automate
Typical projects
Companies bring in Outlook specialists for migrations, tenant consolidation, mailbox configuration and complex calendar setups. They also support onboarding, help desk escalation, mobile access, email signatures, archiving and integrations with customer or document systems. Vienna-based organisations may need professionals who can collaborate on-site or remotely and communicate clearly with local teams.
When expertise matters
Freelance support is useful when an internal team faces a Microsoft 365 rollout, an Exchange migration or recurring delivery and calendar problems. It can also help when shared mailboxes have unclear ownership, permissions are inconsistent or business processes rely on manual email work. A focused specialist can document changes and reduce disruption during a time-sensitive transition.
- Plan migrations from legacy mail systems or separate Microsoft 365 tenants
- Investigate delivery failures, authentication issues and calendar conflicts
- Review permissions, retention, mobile policies and mailbox structures
- Create repeatable onboarding and support documentation
Skills to assess
A strong professional combines Outlook knowledge with Exchange Online administration, identity management and practical troubleshooting. Look for experience with Microsoft 365 service health, DNS records, mail flow, shared resources, mobile clients and Microsoft Graph. For automation, ask how the specialist handles permissions, error logging, testing and maintainable handover documentation.
Quality signals
Good work starts with a clear inventory of users, mailboxes, devices, integrations and policies. The specialist should explain risks, test changes with representative accounts and define a rollback path before affecting production. Quality is also visible in clean documentation, sensible permissions and solutions that users can maintain after the engagement ends.
Frequently asked questions
Curious about Microsoft Outlook? Here are the answers that come up again and again.
Companies use Microsoft Outlook for business email, calendars, contacts, tasks, meeting coordination and shared mailboxes. In Microsoft 365 environments, it often works alongside Exchange Online, Teams, SharePoint and automation tools.
Microsoft Outlook is closely integrated with Exchange and the Microsoft 365 workplace, including shared calendars, meeting rooms, Teams and enterprise administration. Gmail and other applications may be a better fit for organisations centred on Google Workspace or different collaboration tools.
A capable Microsoft Outlook specialist should understand Exchange Online, Microsoft 365, identity and access management, DNS, mail flow and mobile device access. PowerShell, Microsoft Graph, Power Automate and email security knowledge are valuable for automation and troubleshooting.
The right level depends on the scope, not on a fixed duration. A simple mailbox or calendar configuration needs practical product knowledge, while a migration, tenant consolidation or complex integration calls for a professional who has planned, tested and documented similar Microsoft 365 changes.
Yes. Microsoft Outlook configuration, troubleshooting and documentation can usually be handled remotely through approved administrative access and collaboration tools. On-site work may help with device rollouts, user workshops or sensitive change programmes, while clear English and any required local language should be agreed in advance.
A Microsoft Outlook migration should cover mailbox inventory, aliases, calendars, delegates, shared resources, mobile devices, mail flow, authentication and retention requirements. The professional should define testing, user communication, cutover steps and a recovery plan before moving production users.
Ask the Microsoft Outlook professional to describe a relevant configuration or migration, including risks, testing and handover. Strong work produces predictable mail flow, correct permissions, usable calendars, clear documentation and supportable automation rather than quick fixes that hide underlying issues.
Freelancers can automate Microsoft Outlook tasks such as routing messages, creating approvals, managing calendar-related workflows and synchronising data with business systems. Depending on the requirement, they may use Power Automate, PowerShell, Microsoft Graph or a custom Outlook add-in, with permissions and security designed into the solution.
The average hourly rate of freelancers in Vienna, Austria who have used Microsoft Outlook in their recent projects is 112 €, which corresponds to a daily rate of about 899 € based on an 8-hour working day.
Of the freelancers in Vienna, Austria who have used Microsoft Outlook in their recent projects, 70% hold at least a Bachelor's degree and 70% hold at least a Master's degree.
On average, freelancers in Vienna, Austria who have used Microsoft Outlook in their recent projects have 21 years of professional experience, with a single engagement typically lasting around 3 years.
The most common languages among freelancers in Vienna, Austria who have used Microsoft Outlook in their recent projects are German (100%), English (100%), and Spanish (55%).
The most common industries among freelancers in Vienna, Austria who have used Microsoft Outlook in their recent projects are Information Technology (73%), Professional Services (45%), and Energy (36%).
The most common business areas among freelancers in Vienna, Austria who have used Microsoft Outlook in their recent projects are Project Management (91%), Information Technology (73%), and Operations (73%).
Main locations of FRATCH Experts, who have recently used Microsoft Outlook
Our freelancers and interim experts are at home across the DACH region — available on-site in the major business hubs or fully remote. Choose a location to discover matched specialists, local market insights and up-to-date availability.
Countries:
Vienna 
Graz Request a free demo
Get in touch with the FRATCH team and we will get back to you within 4 hours.
Would you rather directly get in touch?
We always have the time for a call or email!
Philipp Thomaschewski
FRATCH CEO
