Olaf S.-Interim Manager and Consultant in Purchasing · Supply Chain Management · Logistics

Crisis management during material shortages, new purchasing processes, clear division of responsibilities within the team.

• Support of the operational purchasing team as head of material management for a manufacturer of electric motors and medium voltage drives.
• Led the purchasing team with a reduced team size, coordinating with Chinese suppliers and freight forwarders.

• Support of McKinsey & Company in negotiation training and coaching for international purchasing staff at large pharmaceutical companies.
• Preparation for planned purchasing negotiations with key suppliers.

• Responsible for building a supply chain at a newly founded biotechnology R&D company.
• Worked with production to create requirements lists for raw materials and consumables as a preliminary step toward a bill of materials (BOM).
• Coordinated with production on materials, required quality parameters, container types, and sizes.
• Planned estimated quantities per production run.
• Sourced potential manufacturers and suppliers.
• Worked with purchasing and potential suppliers to coordinate and clarify requirements.
• Coordinated with quality assurance to document requirements and create specifications.
• Supported the introduction of the SAP module MM/WM as part of process definition and master data management.
• Created a BOM for different manufacturing stages.
• Defined and coordinated interface processes with internal service departments.

• Interim supply chain management project for the development and manufacturing of vaccines against Covid-19.
• Supplier relationship manager for Baxter in the External Supplier Organization (ESO) department.
• Central point of contact for internal and external stakeholders.
• Led an internal cross-functional project team and an additional team together with the CMO.
• Coordinated with CMOs and external laboratories on the manufacturers, suppliers, materials, and consumables used.
• Served as the central contact for CMOs to improve the flow of information internally and externally.
• Supported CMOs in finding alternative suppliers and communicated with their suppliers to improve delivery dates.
• Organized cross-functional meetings with CMOs to coordinate and resolve open issues.
• Allocated bottleneck products across the CMO network to ensure production.
• Managed contracts and agreements with CMOs.
• Created contract overviews, prepared amendments, and communicated changes and amendments internally.

• Responsible for all procurement activities related to the construction of a new production facility with a total value of approximately 50m CHF.
• Management of major spend categories including construction services, HVAC, heating/cooling systems, piping, gas extinguishing, and sprinklers.
• Procurement of services from architects, laboratory equipment, and long lead items such as vessels and fermenter skids.
• Negotiation of contracts and change orders with suppliers.
• Claim management.
• Strong interaction with internal functions and project management.

• Responsible for all sourcing activities in strategic purchasing and supplier management for a generic pharmaceutical manufacturer.
• Analysis of existing suppliers for deficiencies in API supply, regional performance, and pricing.
• Strong interaction with internal functions including QA, QC, supply chain, medical and scientific affairs, regulatory, and compliance.
• Coordination with teams responsible for supplier registration at EMA.
• Sourcing additional potential API suppliers, mainly in India and China.
• Sourcing additional 3rd party manufacturing (CMO, contract laboratory).
• Optimization of internal and external supply chain processes.
• Negotiation of supply and service contracts.
• Identified savings potential of 3.5 million euros.

• Responsible for implementing a robust supply chain for a new biosimilar pharmaceutical.
• Selection and management of external partners for API production, logistics, finished dosage form manufacturing, packaging, labeling, and cool warehousing.
• Sourcing and selection of external partners for QA, testing, and market release.
• Creation and implementation of optimized processes and workflows with internal and external teams.
• Coordination of activities with CRO, CMO, and contract laboratories.
• Preparation for the implementation of SAP MM, SD, and a CRM system.
• Sourcing for manufacturers of medical devices and vials.

• Responsibility for all purchasing activities in Germany, leading three teams across three sites.
• Negotiation of contracts for CAPEX and major raw materials.
• Analysis of the purchasing organization and proposal of a new, more connected organizational structure.
• Optimization of purchasing processes and interfaces with internal functions, including integration into SAP.
• Implementation of category management, supplier management, and improvement of data management in SAP.
• Development of key performance indicators (KPIs).

• Leading and coaching a supply chain team for a generic pharmaceutical manufacturer.
• Optimization of internal processes and preparation of SOPs.
• Improvement of collaboration with external service providers for warehousing and logistics.
• Meetings with key suppliers to evaluate saving potentials and mitigate risks.
• Assisting the implementation of Oracle as the operational system.

• Responsibility for the site in Ludwigshafen and major chemicals for the Spanish sister company Oxiris.
• Development and implementation of centralized procurement processes and regrouping of the purchasing team.
• Spend map analysis and strategic sourcing in Asia and Eastern Europe for raw materials and custom manufacturing.
• Implementation of contract management and optimization of supplier management.
• Organization of bidding processes and substitution of service providers.
• Establishment of savings initiatives in cross-functional teams for cost reduction of raw materials.
• Implementation of a reporting system for targets and KPIs.
• Risk management and qualification of additional potential suppliers.

• Operational and strategic procurement for raw materials, technical equipment, CAPEX, and services.
• Lead of a project to bundle purchasing activities with European sister companies in France.
• Managed a sourcing project to find a second source for a strategic raw material, qualifying a manufacturer in China for 1,500mt/year.
• Achieved savings of several million USD through strategic sourcing.
• Optimization of procurement processes and integration into the supply chain.
• Strategic sourcing in Asia and Eastern Europe and auditing of key suppliers worldwide.
• Risk management and target costing for new product development.

• Implementation of product management processes.
• Development of a target customer database and travel activities in Eastern Europe.

• Analysis of the chemical market in Europe and establishment of business contacts for sales opportunities.
• Optimization of QA processes and SOPs in preparation for customer audits.
• Global representation of the company at major trade fairs and by contacting potential customers.

• Consultancy activities focused on the usage and sales opportunities for amino-tetrazoles as an intermediate in chemical synthesis.

• Definition and implementation of new processes for the procurement department as part of change management.
• Update of procurement rules and compilation of a purchasing manual.
• Implementation of processes to detect and prevent fraud in cooperation with internal auditing.
• Managed contract and supplier management, including supplier evaluation and checklists for buyers.

• Management of a purchasing volume of approximately 200m euros.
• Responsibility for operational and strategic procurement of external services, APIs, excipients, and packaging materials.
• Sponsor of a project for industrial excellence and cost reduction within the supply chain.
• Leader of European purchasing projects for packaging materials, achieving savings of 3-4m euros.
• Key account management with major suppliers.
• Realized annual savings of 4% in the first year and 3.5% in the second year.

• Global sales responsibility for chloroacetic acid derivatives used in pharmaceuticals, detergents, and fragrances.
• Managed sales of approximately 60m DM.
• Participation in international trade fairs and marketing conferences.
• Representative in a strategic business team to optimize alignment and conduct benchmarking and strength-weakness analysis.
• Increased sales by 3-5% through new customer acquisition.

• Responsibility for purchasing and sourcing of raw materials and intermediates for API production.
• Managed a spend of approximately 40m DM.
• Applied tools such as TCO, supplier management, and sourcing.
• Gained experience in cGMP production, quality assurance, ISO certification, and supplier audits.

• Responsibility for sales of pharmaceutical active ingredients (API) in Central and West European countries.
• Managed accounts for companies like Sandoz, Ciba Geigy, and Hoffmann-La Roche.
• Managed sales volume of approximately 40m DM.
• Achieved sales increases of 1-2% per year despite growing Asian competition.

• Compulsory military service.