Workday Experts in Frankfurt

I founded Nick's Advisory to make HR management, HR project delivery, and AI expertise available to companies on a temporary basis when internal capacity or experience is lacking.

Services:

• HR interim management: taking over the HR business partner or HR manager role during restructuring, growth, or a vacant leadership position, on a daily or hourly basis
• HR consulting: projects around reorganization, talent acquisition, separation processes, and building HR structures
• AI consulting for HR teams: selection, introduction, and use of AI tools in HR processes

• 100% Remote | Germany & Europe
• Freelance and interim support in talent acquisition, recruiting and executive search
• Flexible and short-term support for companies during recruiting peaks, temporary resource shortages and project-based talent acquisition needs
• Fast assumption of operational recruiting responsibility through many years of experience in in-house recruiting, RPO and recruitment consulting
• End-to-end recruiting from requirements analysis through active sourcing, direct search and interviews to selection, offer management and onboarding
• Targeted support for hard-to-fill positions through active sourcing, direct search and executive search
• Advising HR and hiring managers on recruiting, sourcing and hiring strategies
• Support with recruiting process optimization, standardization and further development of existing recruiting processes
• Independent management of parallel vacancies and recruiting projects with a short onboarding period and a high degree of operational independence
• Project-based engagement without long-term headcount expansion – 100% remote and flexible in Germany and Europe

• Led business requirements workshops and interactive prototyping sessions across global workstreams, translating complex HR needs into functional specifications and updated implementation workbooks.
• Partnered with cross-functional project managers, business analysts, and third-party implementation partners to drive strategic digital HR transformation and enhance end-user experience across matrixed organizations.
• Participated in gathering Business requirements through Walk through work sessions and prototyping business solutions helping business in updating the workbooks.
• Maintained and optimized the Workday HCM suite to ensure peak system performance.
• Implemented Absence,Time Tracking,HCM Core support for countries like US, Philippines, Germany, Portugal, Chile, Mexico, Azerbaijan etc.,
• Create new time off plans, accruals. Implemented Time and Absence for Created/updated Time Offs, Time Off Plans, Time Off Accruals, Leave of Absences.
• Create advanced reports using calculated fields.
• Managed and Implemented new Application Tracking system GreenHouse Implementation.
• Acted as SPOC and configurator for Greenhouse Implementation.
• Evaluate Workday release items, test and implement the new features.
• Engineered and optimized complex Workday Business Processes (BPs) with advanced condition rules, dynamic approval routing, and step delay logic to streamline the entire worker lifecycle (Hire, Job Change).
• Executed large-scale bulk data loads using Enterprise Interface Builders (EIBs) for global worker data updates, maintaining 100% data integrity, audit readiness, and strict GDPR compliance.
• Served as the functional SME for Core HCM, collaborating closely with upstream/downstream module owners (Time Tracking, Absence, Compensation, Payroll) to ensure seamless data flows and zero-downtime hypercare support.

• Support of HR processes throughout the entire employee lifecycle - from onboarding and transfers to salary changes and offboarding
• Preparation of employment contracts and references and maintenance in SAP SuccessFactors
• Management of personnel files, archiving of documents, and monitoring of deadlines for follow-up processes
• Handling inactive employment relationships
• Processing compensation-related changes - e.g. recurring payments, deductions, one-time payments, and reimbursements
• Handling work and commuting accidents and reporting them to the employers' liability insurance association
• Responding to employee questions about statutory and internal benefits such as parental leave, educational leave, or company car policies
• HR correspondence via email, mail, phone, and the HR ticketing system
• Close cooperation with HR Business Partners, Payroll, Finance, fleet management, and other internal interfaces
• Support of HR initiatives within the scope of M&A and Human Capital Management
• Ensuring compliance with legal and internal company requirements
• Creating reports and ensuring a reliable data basis

• Business area: Automotive / exteriors
• Lead recruiter for all plant areas (technicians, operators, engineers - blue and white collar)
• Supporting central talent acquisition for manager and back-office positions
• IT/HR systems: SuccessFactors, SAP HCM
• Creating reports on recruiting activities and maintaining and customizing the applicant management system (ATS/HRIS)
• Conducting telephone and virtual interviews to make an initial assessment of candidates
• Creating and publishing job ads on internal and external platforms to attract candidates
• Managing candidates from application to contract drafting
• Actively sourcing and recruiting candidates through various business platforms (e.g., LinkedIn, XING, Stack Overflow)
• Supporting department heads in selecting suitable candidates and optimizing interview processes
• Employer branding and personnel marketing
• Advising HR management on all matters related to the recruiting process and strategic talent acquisition
• Reviewing and evaluating applications as well as organizing and moderating interviews with departments

• Extracted relevant infotypes from SAP HCM for migration to SuccessFactors Employee Central and mapping to ECP fields.

• Configured P2P integration including BAPI setup and secured data exchange with HTTPS and OAuth protocols.

• Set up foundational settings in Recruiting (REC) including roles, permissions, and job requisition templates.

• Implemented Career Site Builder to create a branded candidate experience and integrated external job boards.

• Configured candidate application workflows, screening, interviewing, and hiring communication templates.

• Set up pre-screening questions and assessment tools including DHB sanction list checks.

• Implemented automated background check and KYC integration with external vendors in the REC module.

• Localized job requisition templates to reflect regional job titles and regulatory compliance.

• Customized onboarding document templates and localized document archiving protocols (DRTM).

• Adjusted onboarding forms to capture country-specific employee information including Form I-9.

• Enabled Form I-9 remote document verification and integrated eVerify with SuccessFactors.

• Set up automated reminders for employees and HR to complete I-9 sections within deadlines.

• Configured pre-Day 1 access for new hires to complete tasks and mandatory trainings prior to start date.

• Enabled e-signature integration for onboarding documents to support remote verification.

• Technologies: SAP SuccessFactors, BTP, CPI, HCM onPremise, EC, ECP, REC, ONB, Form I-9, eVerify, S4HANA.

• Managing TPA Manager and a team of 10 Claims Operation Assistants.

• Designing and implementing processes and workstreams using Guidewire from the ground up with European claims teams across all lines of business.

• Establishing service level agreements (SLAs) and detailed key performance indicators (KPIs) with new business intelligence (BI) reporting, payment and performance analysis.

• Developing, steering and analysing 50+ strategic, operational and IT initiatives, driving digital change and AI automation in payments while meeting DORA, GDPR, ACM and BAIT MaRisk regulatory compliance.

• Increasing customer satisfaction scores by 80%.

• Attracting and mentoring market-leading operational and TPA talent.

• Demonstrating strong stakeholder leadership and swift decisional influence.

• Building an international B2B placement network for HR service providers and end customers
• Analyzing and matching HR service providers and clients to improve recruiting and onboarding processes
• Developing strategic projects, business development, and network management
• Responsibility for customer acquisition, project management, and long-term partnerships

• Architect AI strategies and smart business processes for companies implementing AI initiatives.
• Focus on pragmatic and trustworthy AI integration delivering tangible operational value.

• Implementation of Dayforce payroll system at DB Portugal
• Preparation of test and production environment with vendor
• Gathering, verification and upload of masterdata
• Management of the testing phase to ensure quality of system
• Lead creation of interface between Workday & Dayforce in collaboration with IT Central team and vendor
• Creation of a new payroll KOP
• Ensure the archiving of data from legacy system
• Act as deputy project manager for topics related to set-up of payroll system and project management (planning, issue log, escalation, vendor management)
• Support the Global Payroll Governance team
• Contact person for SOC 1 audit performed by EY for topics related to HRIS & Payroll ADP & Dayforce payroll systems
• Review and enhancement of global payroll governance KPIs
• Compensation & Benefits consulting during contract negotiations with new vendors
• HRIS consultancy
• Central guidance of local HR team DB France and IT Central team to implement changes in Time & Attendance module in Workday
• HR Operations support transfer of training software from Cornerstone to Workday for DB France
• Labor law
• Business analytics & KPIs

• Lead project management team supporting delivery transformation strategy.
• Agile / SAFe Delivery.
• PMO Governance.
• Coach PMs to scale hybrid delivery models across the organization.
• Risk & Budget Mgmt.
• Improve governance, reporting, and PMO best practices.
• Stakeholder Leadership.
• Manage strategic programs supporting cross-team collaboration.

• Led cross-functional compliance and IT programs spanning infrastructure, security, legal, and executive stakeholders, ensuring audit readiness and regulatory alignment.

• Acted as single point of ownership for IT governance and CSR programs, defining scope, milestones, risks, and success metrics.

• Partnered directly with VP of IT as a governance and control counterpart, supporting security incidents, compliance posture (ISO 27001, GDPR, SOC 2), and executive reporting.

• Supported organizational readiness for emerging EU regulations, including the EU Cyber Resilience Act (CRA) and EU AI Act, by analyzing regulatory requirements, identifying governance and compliance impacts, and aligning internal policies and control processes.

• Designed and scaled data collection and reporting processes for CSR and regulatory reporting across group and subsidiary level.

• Drove process improvements and standardization, increasing transparency, predictability, and audit readiness.

• Technologies and tools: Office 365 Power BI, MS SharePoint, MS Word, MS Excel, MS Teams, Zendesk, Confluence, JIRA, Vanta.

• Translation
• Editing/proofreading
• Website localization
• Post-editing
• Copywriting/content creation
• Terminology work
• SEO copywriting/optimization
• Fields: IT industry (new technologies, cybersecurity, artificial intelligence, e-learning), digital marketing (websites, social media content), financial sector (finance, accounting, fintech)
• Types of texts (excerpt): Website and marketing content, social media texts such as blog articles and newsletters, brochures, short product descriptions, product documentation, technical data sheets, user interfaces, terminology databases, glossaries, software strings, manuals, case studies, customer success stories, white papers, technical presentations, training materials, process descriptions, work instructions, management reports, SLAs, financial reports, accounting guidelines, etc.