Todorka Vateva - Executive Assistant in Administration

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Available

Stutensee, Germany

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Experience

Jan 2022 - Present

4 years 8 months

Consultant for Administration and Office Work / Executive Assistant

Small and medium-sized companies, public sector

Project concept development and rollout

Strategic and operational support for management during the start-up phase
Building and structuring efficient processes, workflows, and organizational procedures
Preparing decision-making documents, business documents, and presentations
Coordinating external service providers and supporting contract preparation and processing
Ensuring smooth operations including appointment, project, and CRM management

Project Office Management in the levy procedure – Public administration

Operational administration of specialist office tasks
Technical processing and management of levy procedures and balancing allocations
Legally compliant application review, preparation, and notice issuing
Ensuring compliance-compliant documentation and administrative processes
Process optimization to improve efficiency and relieve specialist departments

Dec 2021 - Present

4 years 9 months

Heidelberg, Germany

Translator / Interpreter / Volunteer

Diakonisches Werk Heidelberg

Simultaneous and consecutive interpreting from German to Bulgarian in conversations and meetings to ensure precise and culturally appropriate communication
Written translation of documents, correspondence, and information materials while ensuring linguistic accuracy and consistent terminology
Bridging language and cultural areas by making complex content easy to understand
Supporting international cooperation through language assistance

May 2012 - Oct 2021

9 years 6 months

Karlsruhe, Germany

Executive Assistant / Event and Marketing Coordinator

Cinemo GmbH

Planning and execution of company and international corporate events in the automotive industry, including major trade fair appearances (CES, USA)
Interface role and professional coordination of external service providers, international partners, and customers to ensure smooth project processes
Operational and organizational support for management in the event and marketing area
Development and implementation of target-group-specific marketing and communication materials in line with corporate design and brand guidelines

Feb 2011 - Mar 2011

2 months

Japan

Internship

Bulgarian Embassy in Tokyo

Support in coordinating and handling official correspondence between the embassy and the Ministry of Foreign Affairs in Sofia
Creation, translation, and linguistic review of diplomatic documents and papers in Bulgarian, Japanese, German, and English

Industry experience

See where this freelancer has spent most of their professional time.

Experienced in Automotive, Professional Services, and Government and Administration.

Automotive

Professional Services

Government and Administration

Business area experience

See which departments and functions this freelancer has contributed to most.

Experienced in Operations, Project Management, Marketing, Legal, and Strategy.

Operations

Project Management

Marketing

Legal

Strategy

Summary

Structured and reliable administrative professional with many years of experience in administration, process coordination, and document management. Strong ability to handle complex tasks, ensure quality and accuracy, and work in international environments. Highly service-oriented and responsible.

Skills

Process And Order Coordination
Documentation And Data Maintenance
Reporting And Administrative Processes
Quick Familiarization With Erp/Crm Systems
Very High Accuracy And Structure
Microsoft 365
Outlook
Word
Excel
Power Point
Teams
Active Directory
Servicenow
Jira
Confluence
Moodle
Access
Sap Successfactors
Crm
Process Management
International Communication

Languages

Bulgarian

Native

German

Native

English

Advanced

Japanese

Intermediate

Education

Aug 2012 - May 2015

Studiengemeinschaft Darmstadt / EBC Hochschule Stuttgart

Management Assistant bSb · Human Resources, Communication and Business English · Stuttgart, Germany

Oct 2005 - Oct 2011

Ruprecht-Karls-Universität Heidelberg

B.A. in East Asian Studies and East Asian Art History · East Asian Studies and East Asian Art History · Germany

Statistics

Experience

Total positions 4

Experience in Automotive 9.5 y

Avg length 4 y 8 m

Longest experience 9 y 5 m

Global experience

Countries worked in 2 (Germany, Japan)

Primary country Germany

Expertise

Recent roles Consultant for Administration and Office Work / Executive Assistant, Translator / Interpreter / Volunteer, Executive Assistant / Event and Marketing Coordinator

Main industries Automotive, Professional Services, Government and Administration

Main business areas Operations, Project Management, Marketing

Qualifications

Highest degree Bachelor

Profile

Member since

July 2026

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Frequently asked questions

Have questions? Find more information here.

Todorka is based in Stutensee, Germany and can operate in on-site, hybrid, and remote work models.

Todorka speaks the following languages: Bulgarian (Native), German (Native), English (Advanced), Japanese (Intermediate).

Todorka has at least 14 years of experience. During this time, Todorka has worked in at least 4 different roles and for 4 different companies. The average length of individual experience is 4 years and 7 months. Note that Todorka may not have shared all experience and actually has more experience.

Based on recent experience, Todorka would be well-suited for roles such as: Consultant for Administration and Office Work / Executive Assistant, Translator / Interpreter / Volunteer, Executive Assistant / Event and Marketing Coordinator.

Todorka's most recent position is Consultant for Administration and Office Work / Executive Assistant at Small and medium-sized companies, public sector.

In recent years, Todorka has worked for Small and medium-sized companies, public sector, Diakonisches Werk Heidelberg, and Cinemo GmbH.

Todorka is most experienced in industries like Automotive, Government and Administration, and Professional Services.

Todorka is most experienced in business areas like Operations, Project Management, and Marketing. Todorka also has some experience in Legal and Strategy.

Todorka has recently worked in industries like Automotive, Professional Services, and Government and Administration.

Todorka has recently worked in business areas like Operations, Project Management, and Marketing.

Todorka holds a Bachelor in East Asian Studies and East Asian Art History from Ruprecht-Karls-Universität Heidelberg.

Todorka is immediately available full-time for suitable projects.

Daily rate distribution

0 1 2 3 4

<€640 €640-720 €800-880 €880-960 €960+

The rates shown represent the typical market range for freelancers in this position based on recent contracts on our platform.

Average rates for similar positions

Rates are based on recent contracts and do not include FRATCH margin.

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Daily rate avg. 836 €

The average daily rate is the mean of all daily rates from recent contracts of comparable freelancers on our platform.

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Median rate 844 €

The median daily rate is the middle value of all daily rates — half of comparable freelancers charge less, half charge more. Unlike the average, it is barely affected by outliers.

Calculated based on our freelancers’ daily rates as of 24 Aug 2026. Actual rates may vary depending on seniority level, experience, skill specialization, project complexity, and engagement length.