Wolf K.-External Management Support & Interim

Conceptualization, founding and development of a non-profit organization for international future and development partnerships. Development of the basic organizational and legal structures, governance and internal processes, as well as development of the organization’s external profile and institutional networks. Coordination of the founding and registration process, development of initial project and subject areas, and establishment of contacts with policymakers, public administration, funding institutions, academia and other cooperation partners. Development of funding and financing approaches and external representation of the organization. Result: Establishment of a legally capable organization recognized as a non-profit, with defined governance and working structures, an independent external profile and initial institutional networks. Establishment of FIZE as an organizational structure for international projects and initiatives, including MICT UA.

Deputy management with a focus on organizational development, digitalization and the further development of administrative structures. Analysis of the existing IT, process and system landscape, as well as identification of optimization and automation potential. Preparation of new digital working and collaboration structures and development of additional subject areas, including administrative modernization, data protection and business processes. Support for management in conceptual, organizational and cross-functional matters.

Selected project:

2025 | Digital Administrative Modernization & Organizational Development – Project responsibility as Deputy Managing Director Analysis of existing processes and IT structures, identification of digitalization and automation potential, and conceptualization of a modern collaboration solution. Development and structuring of new subject areas at the interfaces between administration, organization and business. Result: Creation of the conceptual and structural foundations for more modern digital collaboration and initiation of concrete modernization measures for processes and the system landscape.

Global functional responsibility for Business Travel and Visitor Management, as well as management of central services (communications center, company catering); budget responsibility of approx. 1.3 million €. Development, standardization and digitalization of administrative processes in an international automotive production environment. Conceptualization and management of cross-functional transformation and digitalization projects; development of standards, governance structures and processes at the interfaces between management, HR, Finance, IT, Purchasing and operational units. Management of international stakeholders and external service providers. Training coordinator.

Selected projects:

2023–2025 | Global rollout of travel management system (Booking & Expense) – Global Project Lead Harmonization of global Travel & Expense processes (end-to-end), introduction of a globally standardized booking and expense system, design of policies, role models and governance, and automation of Finance interfaces. Result: globally standardized process landscape, greater transparency and compliance, faster expense processing and a lower error rate. Implementation at around 30% of the originally estimated cost.

2023–2025 | Global digital visitor management – Global Project Lead Conceptualization and global implementation of digital visitor management with QR self-check-in in Europe, Asia and North America; customization in cooperation with the software provider and expansion to service provider, truck and customs/ID processes. Result: standardized and TISAX-compliant visitor management, reduced administrative effort and improved traceability. Implementation for approx. 5,000 € per country; further development of the solution into visitor management fully integrated with Microsoft 365.

2021–2024 | Construction and outfitting of company cafeteria – Overall Project Lead Responsibility for conceptualization, planning and tendering through the selection and management of external service providers and contractors to the construction, outfitting and organizational phases. On-time realization of a modern company catering facility with a project budget of around 700,000 €. I find this considerably more impactful for the search for a mandate than a traditional CV text. The figures are particularly important. 30% of the originally estimated cost, approx. 5,000 € per country and a project budget of 700,000 € are memorable. They also show something that fits excellently with our staff-function positioning: You can not only discuss organizational development, but have demonstrably designed concepts, managed providers, implemented solutions and been responsible for budgets.

Management and strategic direction of sales activities in Germany and Europe, as well as support and development of B2B key accounts in Central and Southern Europe, Scandinavia and the Baltic states. Commercial management based on relevant sales and company performance indicators, as well as analysis of sales and business developments. Management of international delivery, import and re-import processes in a regulated food and consumer goods environment. Responsibility for complex customs and excise duty processes, including customs warehouses, as well as coordination with authorities and ministries. Ensuring customer communication and delivery capability even under exceptional regulatory conditions.

Selected project:

2011 | Fukushima crisis management – securing critical supply chains – Project responsibility as Sales Manager Development and implementation of a legally compliant import procedure under the EU special regulations following Fukushima, based on the existing purchasing and import process. Coordination of the required inspection and quality assurance processes, as well as close coordination with port authorities, public health departments and ministries. Result: Resumption of safe imports within six weeks and maintenance of delivery capability under exceptional regulatory conditions; comparable competitors required around five and a half months.

East Asia Center of TU Dresden