Payroll Experts in Berlin

Assignment: Strategic consulting for managers

• Professional advice for managers in a defined business area on transformation and job grading topics
• Independent management of recruiting processes in close cooperation with the shared service organization to fill key vacancies
• Advising the HR team on finalizing and negotiating new works agreements and implementing sample guidelines (ERA Küste)
• Handling labor law matters such as consent replacement proceedings or disciplinary measures
• Advising on the standardization and improvement of HR processes

Tools: SuccessFactors, SAP/HR

• Founded an AI-powered scheduling and business-management SaaS for SMBs, owning technology strategy, architecture, product development, UX, billing and go-to-market execution.
• Architected and shipped a multi-tenant platform with REST APIs, RBAC, CRM, billing and notifications, powering the manager dashboard, admin console, booking experience and iOS/Android applications.
• Led and mentored 7 software engineers, 1 DevOps engineer, 1 QA engineer and 1 UX/UI designer, while remaining hands-on across backend, frontend and product delivery.
• Built AI voice and chat agents using Python/FastAPI, OpenAI and Anthropic APIs, RAG, pgvector and tool calling; integrated Twilio, Google Calendar/Meet, Stripe and Firebase.
• Owned production infrastructure and automated delivery across separate environments using Docker, Nginx, GitHub Actions and Grafana; represented the company at accelerators and international startup events.

Selected stack: Python, FastAPI, Node.js, Vue 3, React/Next.js, React Native, PostgreSQL, Redis, Docker

I support small and medium-sized companies flexibly and exactly where HR support is needed. As an external HR department and as an HR Interim Manager, I take on operational and strategic HR tasks, from day-to-day HR work to building solid structures.

What I offer:

• External HR department: ongoing HR support and HR interim projects
• Clean onboarding as well as contract and documentation processes based on tested templates
• Building HR structures and processes
• Employee reviews and leadership development

• Act as a senior People & Transformation advisor to startups and mid-sized companies, leading restructuring, HR operating model redesign, and digital HR initiatives end-to-end.
• Drive HRIS/ATS selection and implementation (incl. Personio, Greenhouse, etc.), process design, stakeholder alignment, and internal communication to ensure adoption and measurable operational impact.
• Advise executives on workforce planning, labour law considerations, organisational structure, and decision-making mechanisms during change and growth phases.
• Build pragmatic recruiting strategies for critical roles (incl. AI/Tech), improving sourcing approach, funnel quality, and hiring velocity.
• Selected projects:
• Marley Spoon SE: Supported a major restructuring process, advising on labor law and workforce planning.
• Promedio GmbH/Osteopro: HR digitalisation, HRIS implementation, and launch of a modern corporate website (cross-functional transformation).
• Journee GmbH: Advised on tech recruiting and talent strategy for senior AI profiles.
• PTW Europa GmbH: First HRIS implementation, process design, and internal comms.
• Focus areas: HR Strategy, Digital HR Transformation, HRIS/ATS implementation, Change Management, Restructuring, Recruiting, and Future Skills (AI in HR).

Key achievements:

• Successfully implemented an HRIS system, streamlining document creation, HR administration, and payroll/performance data management, reducing processing time by 30% and improving data accuracy.
• Designed and rolled out a unified benefits system across multiple European locations, ensuring alignment with local regulations and company-wide policies, enhancing employee satisfaction and reducing administrative overhead.
• Leading the rollout and adoption of UKG HRIS across two countries, aligning payroll, admin, and performance data management.
• Overseeing HR operations for 160 employees across 3 EU locations within the DACH region.
• Leading a team of 5 specialists in Recruitment & HR Administration.
• Driving strategic initiatives to standardize and optimize internal HR policies across multiple European sites.
• Leading impactful HR initiatives to strengthen talent development, boost retention, and elevate employer brand presence.
• Providing expert guidance on ER cases and labor law compliance to mitigate risks and uphold workplace integrity.

• Designed, managed, and implemented the company’s operational, compliance, procurement, and financial strategy, ensuring alignment with rapid scaling and regulatory objectives.
• Built and scaled operational infrastructure across IT, HR, Finance, Procurement, and Compliance, supporting growth from 4 to 20 team members in 6 months.
• Oversaw financial management of OPEX, including budgeting, monitoring, and cost optimization to sustain high-growth operations.
• Developed and executed a procurement strategy, including vendor selection, negotiation, and performance oversight.
• Procured and managed external consultants (compliance, quality, regulatory experts) and orchestrated collaboration across internal teams and external partners to meet milestones.
• Implemented policies, SOPs, and business systems (compliance tracking, eQMS, payroll, vendor management, data governance) to support regulatory compliance and scalability.
• Managed and actively oversaw regulatory and compliance programs, embedding GDPR, HIPAA, SOC 2, ISO 27001, and ISO 27701 requirements into day-to-day operations.
• Directed the rollout of a Quality Management System (QMS) aligned with ISO 13485 to prepare for medical device and AI regulatory certifications.
• Led people and culture development, establishing onboarding, performance management, and cross-functional collaboration structures to scale the organization effectively.
• Established risk management and business continuity frameworks, including security controls, risk registers, and compliance safeguards.
• Engaged executive leadership, board, and investors to align operational strategy with corporate goals and market expansion.
• Enabled technology-driven operations, selecting and implementing digital systems (e.g., Drata, Qualio) to ensure compliance and efficiency.
• Scaled StratifAI’s operational backbone to support rapid growth and international market readiness.
• Achieved ISO 27001, ISO 27701, SOC 2, GDPR, and HIPAA compliance within 6 months, enabling enterprise and healthcare partnerships.
• Implemented a QMS system aligned with ISO 13485, paving the way for regulatory approvals and positioning for upcoming ISO 13485 certification, CE-IVDR marking, and FDA clearance within 12 months.
• Designed and executed governance, procurement, and financial controls, ensuring efficient resource allocation and sustainable compliance.
• Established a culture of structured growth, integrating people, processes, and compliance frameworks to maintain operational excellence.
• Enabled StratifAI to confidently enter regulated US and EU markets, building the foundation for long-term expansion.

• Clients: Dover, Korn Ferry, Leoni, Lonza, Mars, Molnlycke, Novartis, RELX Group, Schaeffler, Softing AG, Takeda, Wipro
• Industries: Automotive, consulting, construction, engineering, IT, manufacturing, pharmaceuticals (including tariff-bound structures & regulated environments)
• Approx. 2 500–50 000 employees
• Advised HR Business Partners and leadership on operational HR topics, workforce planning and compliance matters
• Supported implementation and optimization of HR processes within industrial and tariff-bound environments
• Collaborated closely with works councils in Germany on hiring and structural topics
• Contributed to policy interpretation and application in line with labor law and internal governance
• Supported employee relations cases in cooperation with HR and legal teams
• Led and supported corporate change management initiatives within industrial and matrix organizations
• Supported corporate organizational restructuring and workforce adjustment measures in close collaboration with senior leadership and works councils
• Ensured process compliance within SAP HCM/SuccessFactors systems
• Delivered HR reporting and analytics to senior stakeholders
• Led high-volume recruitment initiatives across multiple regions
• Delivered end-to-end recruitment, ensuring efficiency, cost control and candidate experience
• Designed and implemented sourcing strategies to attract top talent globally
• Built and maintained high-caliber talent networks and proactively engaged passive candidates
• Evaluated and implemented data analytics tools for enhanced recruitment insights
• Contributed to internal talent development and shared recruitment best practices

• Product Owner of middleware migration project from 3rd party vendor to inhouse solution
• Technical definition of ruleset to collect payroll relevant shift data from 3rd party vendor and apply allowances based on complex operating agreements
• Streamlining payroll processes to ensure flawless payouts

• Fundamentals of AI and LLMs
• Build and deploy AI powered implementations with ChatGPT and Gemini

• Led the end-to-end delivery of a SAP Supply Chain Management (SCM / TD / SD) ERP programme, covering project initiation, detailed requirements gathering, operating model definition, system design, build, testing, cutover, and global Go Live across Europe, Asia, and North America. Ensured the ERP solution supported key supply chain, manufacturing, and planning operations to enable future business growth.

• Conducted cross-functional workshops with Supply Chain, Procurement, Planning, Manufacturing, and Logistics teams to capture business requirements, define the future operating model, and map end-to-end system design. Consolidated over 150 requirements into structured documentation aligned with SAP standards.

• Shaped solution design and vendor engagement during the early discovery phase, supporting selection of best-fit technology partners and ensuring the system design covered production planning, inventory management, warehousing, logistics, and supply chain forecasting.

• Managed D365 configuration and troubleshooting, ensuring alignment with business processes and resolving integration issues between D365, SAP SCM modules, and surrounding systems.

• Supported Grain data model changes to lead ingestion of planning data into Snowflake and Footprint, enabling enterprise reporting and analytics development.

• Managed scope, timelines, risks, and dependencies across international teams spanning Europe, Asia, and the US, maintaining integrated project plans, issue logs, and executive reporting to drive stakeholder alignment and delivery momentum.

• Enabled the integration of AI-powered demand forecasting tools into supply chain planning processes, improving forecast accuracy, inventory turnover, and operational decision-making across multiple regions.

• Led SIT, UAT, and data migration phases, including design of test scenarios, defect triage management, and coordination of test execution to validate supply chain and manufacturing workflows prior to deployment.

• Delivered detailed cutover planning, business readiness activities, and hypercare support, ensuring a smooth and coordinated Go Live and full operational handover to business teams.

• Coordinating global ISO 27001 certification from HR perspective: ensuring compliant security & data standards
• Global contract harmonisation: aligning on language, local law and company requirements
• Salary benchmarking & comp strategy advisory: salary band creation, advisory on bonus model, ensuring compliance for European Equal Pay Directive
• Figures comp software implementation

• Part-time 2-3 days/week
• Developments in the SD module and CRM Interaction Center
• Consulting, customizing in SD module
• Adapting Fiori applications in the SD module
• Approval workflow for credit memos: design, concept, implementation, customizing
• Credit memo request: object type BUS 2094
• If the credit memo request value is below a certain threshold -> automatic release and removal of billing block
• If the credit memo request value is above a certain threshold -> automatic determination of the responsible employee
• The employee receives a work item in their integrated inbox or in My Inbox (Fiori) -> the employee can reject, approve, or edit the credit memo request
• UML modeling in technical documentation
• Creating a Z-table for customer sample line items
• Merging COA1 (delivery) + COA2 (CAQ) forms and adding to the spool request as a single PDF
• Correcting workflow title according to NACE, fixing message "ZBMA title is displayed incorrectly in SBWP (Workplace)"
• Receiving PLM documents from an external PLM system, creating an RFC function module, storing PLM documents in the material master as GOS objects
• On releasing a production order, reading PLM documents from MM and saving them in a shared folder for the MES system
• Displaying the number of inspection methods in a popup when creating an order -> VA01/VA02
• Automatic stock reconciliation LVS IDOC INVCON
• Performing AQUA tests
• IDOC archiving for old IDOCs
• NL_PM_drawings and storing print output, informing MES via ZPPORDER IDOC, writing technical documents
• Using SD user exits, BADIs for various requirements
• Extending screens for customer requests via screen exits
• Creating message types for sales orders, purchase orders, and invoices
• Extending CRM Interaction Center Business Partner -> Overview -> Contract with customer-specific requirements
• New Fiori application departure control with data from Z-table and standard equipment tables, displaying a pie chart, calculating "vehicles in operation"
• Extending Interaction Center Business Partner -> Overview -> new tab on Overview Page with list tables for performance feedback, attachments from GOS objects
• Extending Interaction Center Business Partner -> Overview -> new tab on Overview Page with list tables for PM quality notifications, attachments from GOS objects
• Implementing BADIs in CRM
• File storage on SAP server/UNIX server
• Using BOL/GENIL architecture in CRM development
• Project language: German

Midlane is an AI-first HR and people operations system for frontline workers. We offered clients a full end-to-end workforce solution, including:

• Hiring tools
• Onboarding, offboarding, and compliance automation
• Employee management (HRIS)
• Payroll prep tools

Midlane was acquired in Q3 2025.

• Led engineering execution: roadmap planning, capacity alignment, risk management, dependencies, and delivery tracking.
• Consolidated multiple payroll product lines into a unified SaaS platform on Dynamics 365 Business Central, enabling scalable post-merger operations and reducing operational complexity across the portfolio.
• Restructured engineering and product teams in a remote-first setting across Germany, Austria and Poland, consisting of five cross-functional units: compliance/enabling, platform, DevOps and two stream-aligned teams with total FTE depending on phase of reorganisation.
• Rebuilt the mid-level leadership layer and mentored engineering leaders, establishing a leadership pipeline and strengthening architectural decision-making across teams for scalable growth, delivery ownership and predictability.
• Designed platform foundations and system boundaries using Team Topologies aligned structures, enabling scalable ownership, clear interfaces and parallel development across distributed teams.
• Spearheaded AI transformation by implementing AI-assisted SDLC practices using SpecKit and GitHub Actions for automated, executable specifications, while delivering agentic product capabilities by securely exposing platform data and services to AI agents and copilots via RAG-based retrieval pipelines and MCP-style extensions.
• Drove modularisation of tightly coupled legacy logic into independently deployable services, improving maintainability, testability and architectural clarity while preserving continuity through targeted, low-risk extraction rather than full rewrites.
• Established observability, CI/CD and DevOps governance as platform capabilities, increasing automated compliance gates from 25% to 75% and improving deployment cadence by 40% across 15+ product versions.
• Improved operational resilience using DORA-aligned practices (lead time ↓50%, SaaS MTTR ↓85%), strengthening reliability and reducing support overhead.
• Coordinated engineering recovery for the German payroll platform during a company-wide P0 ransomware incident; restored platform continuity within 72h, validated data integrity, and rolled out hardened runbooks and automated recovery playbooks.
• Responsible for budget compliance and cost oversight in Engineering, with limited P&L responsibility and participating in the annual COGS/OPEX/CAPEX planning cycle.