DATEV Unternehmen online Expert in Germany

• Acting as a professional sparring partner for management and leaders on HR topics
• Advising employees on HR matters
• Maintaining department capability during transition
• Analyzing weaknesses in the performance appraisal process
• Integrating the SAP appraisal tool
• Negotiating and organizing short-time work
• Analyzing and consolidating employment contracts
• Preparing references and recruiting
• Advising on organizational development

Project coordination for the development of an automated team performance analysis based on WordPress and Gravity Forms. Responsible for coordination between the client, design, and technology, defining requirements, managing implementation, quality assurance of the content, and supporting testing and go-live through to the successful completion of the digital analysis and reporting tool.

• Concept and full-stack development of an app for parking space booking & management (Hahn Airport)
• From requirements to implementation and deployment; AI-supported development (Claude Code)

• Consolidation
• Mergers
• Law firm chart of accounts / cost centers
• Preparation of annual financial statements
• Digital process development and optimization of the accounting/closing and reporting area
• Optimization of the DATEV software environment

• Inhousing and responsibility for financial accounting for 15 companies within the group (HGB)
• Selection of auditors
• Central point of contact for tax advisors, auditors and the tax office
• Execution of the first full consolidation in the group and support of auditors
• Execution and support of the planning process across all companies
• Strategic guidance and development of the group, direct CEO reporting and exchange
• Recruiting and building a completely new finance team & onboarding new employees
• Team leadership
• Design and delivery of staff workshops and training
• Establishment of controlling & reporting
• Finalization of the consolidated financial statements including drafting the management report
• Ensuring the preparation of complete & accurate monthly financial statements for all companies within the holding
• Reduction of the monthly closing process by 10 days
• Processing of payment transactions and cash management for the holding
• Preparation of intercompany billing as a service company within the group
• Revision of authorization concepts
• Implementation of DATEV Kanzlei Rechnungswesen
• Introduction of HR tool Personio
• Introduction of the Moss system as an expense tool, budget control and preliminary accounting across all entities
• Introduction of LucaNet for consolidation, reporting & planning
• Project initiation and execution of an automation solution for revenue postings (development of an in-house application)
• Ongoing review of existing contracts
• Contract negotiations
• Preparation and support of a full M&A process
• Selection of advisory firms for preparing FDD & CDD
• Co-supervision of the preparation of the Financial Factbook with external consultants
• Direct exchange with external consultants, investment banks, lawyers and house banks as part of due diligence
• Management of external service providers (data protection officers, consultants, lawyers)
• Complete review of the payroll and salary payment process
• Handling various HR topics
• Design and conduct of finance meetings within the holding with all managing directors
• Management of the group's rental properties
• Procurement
• Setup of IT functionalities and admin tasks, interface to external IT service providers

• Conducting e-commerce courses covering basics, digital business models & trends, competitor analysis, product casting, shop P&L, minimum viable product process, funnel & conversion rate optimization, shop platform evaluation, first steps with Shopify, shop structure setup, payment & shipping systems, ERP & interfaces, fulfillment, process optimization, customer centricity, affiliate marketing

• Financial controlling, IT controlling, support of a change process, implementation of new cost center and cost unit structures, adjustment of finance workflow, IT budget planning and budget tracking, CAPEX, OPEX (HGB, SAP, XFlow; trading group) (since 2024-09-01)
• Project controlling, contract controlling, project contribution margins, project accruals for monthly and quarterly closing, reporting, accounting (HGB, Datev; advertising agency group) (2024-06-01 to 2024-06-30)
• Financial controlling support in a group environment; vacancy cover, operational controlling, revenue accrual in the year-end closing, process optimization, support for new ERP implementation, introduction of new reporting (KPIs, cost center accounting, service charge allocations), support of a change process/restructuring/reorientation (IT services) (2022-01-01 to 2024-09-30)
• Financial controlling with focus on working capital, cash flow projection, SOX testing (US advertising agency group, shared service) (2023-11-01 to 2024-05-31)
• FP&A, financial modelling, balance sheet planning (Lucanet) in an international corporate environment (solar industry) (2023-09-01 to 2023-11-30)
• Vacancy cover, overall commercial responsibility; operational accounting (Datev), collaboration with external tax advisor/auditor, coordination with British parent company (advertising agency) (2023-04-01 to 2023-08-31)
• Support for the general ledger team in a service group (US GAAP, SAP, Lucanet); preparation of HGB financial statements, reconciliation and submission of VAT returns, accounts reconciliations, support during tax audit (US media group) (2023-01-01 to 2023-06-30)
• Operational commercial oversight; financial controlling, operational accounting (Datev, Datev Unternehmen Online), collaboration with external tax advisor/auditor (film production) (2021-04-01 to 2023-02-28)
• Planning and budgeting, introduction of KPIs; structuring of monthly profit and loss statements and advising the management (digital agency) (2021-03-01 to 2023-01-31)
• Inventory and concept development for product and project controlling as well as implementation (gaming agency) (2022-10-01 to 2022-12-31)
• Financial controlling and improvement of accounting processes, redefinition of KPIs/controlling (event agency) (2021-08-01 to 2022-12-31)
• Reporting, financial controlling, ERP system change (easyJob), process optimization, realignment of KPIs, operational accounting, ensuring a smooth document flow (advertising agency group) (2022-04-01 to 2022-10-31)
• Vacancy cover of operational controlling/project controlling; revenue accrual in monthly closing (IT service provider/digital agency in a group environment) (2021-06-01 to 2021-12-31)
• Software selection and implementation of ERP system with a focus on digital workflow/remote work, interface to Datev, Datev Unternehmen Online (design agency) (2021-03-01 to 2021-12-31)

• Independent email and calendar management for executive accounts

• Creating agendas, presentations, and decision papers for board meetings (management, supervisory board, ...)

• Taking minutes and maintaining task lists, including proactive tracking

• Support in recruiting, handling the applications inbox, pre-screening, scheduling interviews, including onboarding

• Booking agencies and service providers, including preparing offers and invoicing

• Working with CRM systems – complete workflow from data entry, customer outreach, appointment scheduling, to closing

• Content and administrative updates of website content and company profiles

• Handling and billing of insurance matters / interface with brokers and insurers

• Preparing expense reports and internal recharges, checking timesheets

• Granting access rights for IT tools, booking new licenses

• Advising on and setting up or standardizing internal processes (office routines, on- and offboarding, ...)

• Database maintenance across various platforms

• Preparatory bookkeeping, support in accounting (Datev Unternehmen Online)

• Invoicing including dunning

• Fleet management

• Setting up a well-functioning office management system

• Real estate photography – assistant to the management

• Management coaching agency – assistant to the management

• AI software developer – assistant to the management

• Ministry for Climate Protection, Environment, Energy and Mobility – assistant to the project management for digitalization/IT

• IT consulting company – assistant to the management

• Executive search – assistant to the management

• Mid-sized law firm, commercial law department – assistant to the management

• Agency for software developers – assistant to the management

• Designer lamp manufacturer – assistant to the management

• Strategy and corporate finance consulting – executive assistant

• Deutsche Bahn subsidiary – assistant to the management

• Executive search company – assistant to the management

• Supporting department managers in day-to-day business
• Travel expense statements
• Office supplies management
• Appointment management and coordination
• Planning events and training sessions
• Maintaining monitoring lists
• Partial HR projects: onboarding new employees

• Contact for the General Manager & Finance Director
• Support during the year-end closing
• Vacancy cover: Team Lead Accounting/Reporting
• Operational support for local bookkeeping across all areas

• Responsible for a GmbH with three locations
• Preliminary bookkeeping in Sevdesk
• Incoming and outgoing invoices and dunning
• Credit card management
• Office Management & Assistance: preliminary payroll accounting
• Event Management: monthly P&L preparation
• Preparing annual financial statements
• Supporting the payroll office
• Contact person for employees on all salary-related topics
• Maintaining controlling spreadsheets
• Assisting three managing directors

• Outsourcing of payroll accounting

• Invoice creation in S4 Hana
• Backlog processing
• Support for dunning

["Supported SAP implementation","Led the team at the PCII level","Responsible for cost development at this level","Monthly forecasts","Reporting","Budget responsibility","MS Office Excel","MS Office Power BI","MS Dynamics Navision","Agenda","Office 365","SAP R/3","Datev Unternehmen Online","Data Protection Officer"]