UKG Experts in Germany

• One of the market leaders in hygiene and health products (including ZEWA, Tempo, TENA and Tork) with around 34,000 employees worldwide and about 5,400 in the DACH region.
• Bridging the vacancy, as the previous role holder moved internally to another position in October 2024 and the new role holder will only return from the US in July 2025.
• Leading the team of 35 employees (HR Business Partner / Talent Acquisition and Compensation & Benefits).
• Continuing the trusted cooperation with the various employee representatives.
• Local implementation of company-wide HR projects (Pay Transparency, Employer Branding Plan, DEI Policy, etc.) in cooperation with headquarters in Stockholm.

Key achievements:

• Successfully implemented an HRIS system, streamlining document creation, HR administration, and payroll/performance data management, reducing processing time by 30% and improving data accuracy.
• Designed and rolled out a unified benefits system across multiple European locations, ensuring alignment with local regulations and company-wide policies, enhancing employee satisfaction and reducing administrative overhead.
• Leading the rollout and adoption of UKG HRIS across two countries, aligning payroll, admin, and performance data management.
• Overseeing HR operations for 160 employees across 3 EU locations within the DACH region.
• Leading a team of 5 specialists in Recruitment & HR Administration.
• Driving strategic initiatives to standardize and optimize internal HR policies across multiple European sites.
• Leading impactful HR initiatives to strengthen talent development, boost retention, and elevate employer brand presence.
• Providing expert guidance on ER cases and labor law compliance to mitigate risks and uphold workplace integrity.

• Extracted relevant infotypes from SAP HCM for migration to SuccessFactors Employee Central and mapping to ECP fields.

• Configured P2P integration including BAPI setup and secured data exchange with HTTPS and OAuth protocols.

• Set up foundational settings in Recruiting (REC) including roles, permissions, and job requisition templates.

• Implemented Career Site Builder to create a branded candidate experience and integrated external job boards.

• Configured candidate application workflows, screening, interviewing, and hiring communication templates.

• Set up pre-screening questions and assessment tools including DHB sanction list checks.

• Implemented automated background check and KYC integration with external vendors in the REC module.

• Localized job requisition templates to reflect regional job titles and regulatory compliance.

• Customized onboarding document templates and localized document archiving protocols (DRTM).

• Adjusted onboarding forms to capture country-specific employee information including Form I-9.

• Enabled Form I-9 remote document verification and integrated eVerify with SuccessFactors.

• Set up automated reminders for employees and HR to complete I-9 sections within deadlines.

• Configured pre-Day 1 access for new hires to complete tasks and mandatory trainings prior to start date.

• Enabled e-signature integration for onboarding documents to support remote verification.

• Technologies: SAP SuccessFactors, BTP, CPI, HCM onPremise, EC, ECP, REC, ONB, Form I-9, eVerify, S4HANA.

• Preparing HR documents
• Conducting employee meetings
• Managing employee master data in Workday
• Managing employee master data in SAP
• Works council work
• Participating in company meetings

• Advising on and handling questions related to payroll, the EU Pay Transparency Directive, terminations, warnings, maternity protection, parental leave, staff scheduling, and process improvements.

• Supporting and advising employees and managers.

• Preparing employment contracts, warnings, terminations, employee agreements, and certificates.

• Managing company pension schemes and workplace integration management.

• Creating HR reports, including recommendations.

• Developing presentations on core working hours, smart working, and commission proposals.

• Supporting the implementation of Kronos, including deriving and implementing improvements.

• Preparing and finalizing payroll for about 200 employees in cooperation with external payroll service providers.

• Maintaining data in Oracle HCM and Kronos.

• Ensuring timely and smooth payroll processing.

• Implementing process improvements such as time tracking via Kronos and reducing system errors.