Complex procurement processes
Procurement processes are becoming more complex, budgets are tighter, and speed is on the rise. AI Agents (also referred to as “AI Assistants,” “Procurement GPTs,” or “Einkauf GPTs”) offer an effective way to strategically cut costs, minimize risks, and always find the right suppliers or external specialists within this challenging environment. Below, we present five AI Assistants that procurement managers in the German-speaking market should definitely know about in 2025.
1. Asklio
What is Asklio?
Asklio is an AI Assistant focused on supplier and risk management. It continuously analyzes supplier data, industry-specific economic news, and potential compliance risks. Through this automated assessment, Asklio quickly detects possible weaknesses in your supplier portfolio.
Advantages:
- Comprehensive monitoring of financial and risk indicators
- Automated notifications of unusual changes
- Easy integration with systems like SAP or Microsoft Dynamics
Pricing Model:
Asklio uses a subscription model, with costs depending on the company size and the features you need. A free trial version is typically available.
Link: Asklio
2. Scoutbee
What is Scoutbee?
Scoutbee specializes in AI-powered supplier sourcing. Based on extensive data pools and rating systems, Scoutbee identifies potential suppliers worldwide and assesses how well they fit your specific requirements.
Advantages:
- Access to a global supplier database
- Analysis of performance and quality metrics
- Quick identification of new procurement markets
Pricing Model:
Scoutbee offers various licensing models, depending on the functionality you need and the number of suppliers you want to evaluate.
Link: Scoutbee
3. FRATCH
What is FRATCH?
The AI Agent FRATCH GPT assists you (or relevant departments) in sourcing freelancers and interim managers. In just seconds, it creates a suitable project description, and you (or your hiring managers) receive three qualified candidates right away. What sets FRATCH GPT apart is its fully guided buying process—from the initial briefing to the contract signing—which effectively prevents so-called “maverick buying” by different departments.
Advantages:
- Automated project description and pre-selection of suitable talent
- Guided buying process for increased transparency and compliance
- Minimal brokerage fee (max. 10% of the daily rate) – only charged when the candidate is actually engaged
Pricing Model:
A small fee is added on top of the freelancer’s or interim manager’s daily rate. You only pay if the candidate is actively working for you.
Link: FRATCH
4. Lhotse
What is Lhotse?
Lhotse focuses on indirect procurement—purchasing goods and services not directly used in your final product. The platform automates tenders, analyzes bids using AI, and delivers quick decision-making support for your procurement process.
Advantages:
- Specialization in indirect procurement (e.g., services, office supplies)
- AI-powered tender automation and bid evaluation
- Convenient contract and supplier management
Pricing Model:
Costs depend on the modules you choose and the size of your company. Flexible subscription plans are generally available.
Link: Lhotse
5. Archlet
What is Archlet?
Archlet is an AI-based platform for strategic sourcing. Its goal is to relieve procurement teams of complex sourcing tasks—from the initial RFP to bid analysis and final awarding. Archlet’s intelligent algorithms evaluate various supplier offers, simulate scenarios, and identify the ideal combination of cost and quality.
Advantages:
- End-to-end sourcing: Automated RFP creation, bid management, and multi-stage bid analysis
- AI-powered analytics: Machine learning to assess scenarios and pricing indicators for the best value
- User-friendly interface: Intuitive design for quick integration into existing workflows
- Scalability: Suitable for both SMEs and large enterprises, thanks to flexible modules
Pricing Model:
Archlet typically uses a subscription-based license model, varying with company size and required functionalities. You can request a demo version to tailor the tool to your specific needs.
Link: Archlet
Conclusion
Whether you’re looking for new suppliers, aiming to detect risks in your supply chain early on, or needing external specialists for complex projects: AI Agents (or Einkauf GPTs) like Asklio, Scoutbee, FRATCH GPT, Lhotse, and Archlet help you reduce costs, speed up processes, and reinforce compliance. With these five tools, you’ll take your procurement to the next level—perfectly prepared for the demands of 2025.
